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Dock Associate

Rochester, NY · On-site

$16.25 - $19/hr

Dock Associate Assist with unloading trucks, stage, and label incoming equipment with IR Partner details. Update receiving log with information on incoming equipment, communicate with appropriate ...

The Pennsylvania State University

The Pennsylvania State University is pleased to invite qualified applicants to apply for an Associate/Assistant Professor of Turfgrass Science position. This is a full-time (9-month) tenure-track ...

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How much do associate assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for associate assistant in the United States is $18.11, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $20.67 per hour, depending on experience, location, and employer.

What is an associate assistant?

Associate Assistants are entry-level professionals who provide administrative and clerical support to higher-level staff or teams within an organization. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with project tasks. This role serves as a starting point for many administrative careers and helps develop organizational and communication skills. Associate Assistants typically work under direct supervision and may advance to more senior administrative positions over time.

What are the key skills and qualifications needed to thrive as an associate assistant?

To thrive as an Associate Assistant, you need strong organizational abilities, attention to detail, and foundational administrative skills, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and basic data entry tools is typically required. Excellent communication, time management, and problem-solving skills help you stand out in this supporting role. These capabilities ensure efficient office operations, effective support for teams, and smooth workflow management.

How does an associate assistant typically collaborate with senior team members, and what communication skills are most important in this role?

Associate Assistants frequently work alongside senior assistants and managers, supporting administrative tasks such as scheduling, documentation, and coordinating meetings. Effective communication—both written and verbal—is essential, as the role often requires relaying information between departments and ensuring that messages are accurate and timely. Building strong professional relationships and being proactive in clarifying instructions can help overcome common challenges, such as shifting priorities or handling confidential information. Developing these skills can also open doors to more advanced administrative positions within the organization.

What is the difference between Associate Assistant vs Administrative Assistant?

AspectAssociate AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent; some roles may prefer associate degree
Work EnvironmentOffice settings, supporting specific departments or teamsOffice settings, providing general administrative support
Employer & Industry UsageCommon in corporate, healthcare, and educational sectorsWidely used across various industries including corporate, government, and nonprofits
Search & Comparison IntentOften compared for entry-level support roles with similar responsibilitiesCommonly searched for general administrative support positions

The main difference between an Associate Assistant and an Administrative Assistant lies in their specific roles and responsibilities. Associate Assistants often support particular departments or projects, while Administrative Assistants handle broader administrative tasks across the organization. Both roles typically require similar educational backgrounds and are found in similar work environments, but their scope and focus may vary depending on the employer's needs.

What cities are hiring for Associate Assistant jobs?

Cities with the most Associate Assistant job openings:

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Associate Assistant jobs near you
Infographic showing various Associate Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 68% Full Time, 29% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $37,670 per year, or $18.1 per hour.

Associate/Assistant Director of Financial Aid

Fairfield, CT • On-site

Fairfield University
Colleges, Universities, and Professional Schools • 501 - 1,000 employees
Learn more about Fairfield Universityexternal

Full-time

Re-posted 16 days ago

Job description

Job Description:
The Associate/Assistant Director of Financial Aid is a key member of Fairfield University's Financial Aid leadership team, supporting the administration, compliance, and continuous improvement of financial aid operations. In alignment with the University's Jesuit, Catholic mission and commitment to cura personalis, this role advances access, affordability, and student success through ethical, student-centered service. The Associate/Assistant Director partners with various members of the team to implement strategy, oversee core processes, and enhance systems that support efficient and equitable delivery of financial aid.
Job Responsibilities
  • Support strategic planning, policy development, and operational effectiveness as a member of the financial aid team.
  • Maintain compliance with federal, state, and institutional financial aid regulations and policies.
  • Prepare financial aid appeals for review and serve on the appeals committee.
  • Manage an assigned student caseload and perform file review, verification and academic progress evaluations as needed and in accordance with all applicable policies.
  • Process financial aid awards, adjustments, verification, over awards and appeals.
  • Monitor updates from the U.S. Department of Education, NASFAA, and other professional organizations.
  • Promote a collaborative, inclusive, and mission-driven work environment.
  • Counsel students, parents, and other related parties regarding financial aid programs, eligibility, application procedures and award processing.
  • Review documentation for accuracy and consistency.
  • Communicate with students and families.
  • Collaborate with Bursar, Registrar, Enrollment and other campus partners on assigned projects.
  • Use PowerFAIDS and Workday and related systems to administer aid, track records and support compliance.
  • Support recruitment, open house, guidance counselor and special events, and deliver financial aid and financial literacy presentations on and off campus as needed.
  • Maintain confidentiality and comply with FERPA and other applicable policies.
  • Assists in the administration of the Federal Work-Study (FWS) program, including annual setup, awarding, and ongoing review of student eligibility and fund utilization to ensure compliance with federal regulations and institutional policies.
  • Reviews weekly FWS payroll activity, including payroll loads and student earnings; troubleshoots payroll issues and tracks FWS earnings maximums, providing timely notifications to students and supervisors as needed.
  • Compiles and verifies FWS program data for internal reporting and required federal submissions, including COD and the FISAP, ensuring accuracy and timely completion.
  • Maintains current FWS program documentation, guides, and online content, and communicates routine program updates and reminders to students and supervisors throughout the year.
  • Perform other related duties as assigned.

Required Qualifications
  • Bachelor's degree.
  • Minimum of 5 years of progressively responsible experience in financial aid administration.
  • Demonstrated knowledge of federal, state, and institutional financial aid regulations.
  • Experience with financial aid systems and data management.
  • Demonstrated experience managing and overseeing members of the financial aid team.

Preferred Qualifications
  • Master's degree or equivalent combination of education and experience.
  • Experience with PowerFAIDS, Workday Student, or similar systems.
  • Experience with Federal Student Aid Systems such as NSLDS, COD, etc.
  • Experience supervising staff or leading projects/initiatives.
  • Experience in a mission-driven, Jesuit, Catholic, or similarly values-based institution.

Knowledge, Skills, and Abilities
  • Commitment to Fairfield University's Jesuit, Catholic mission and values, including cura personalis.
  • Strong leadership, collaboration, and team development skills.
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse populations.
  • Analytical and problem-solving skills with strong attention to detail.
  • Ability to manage multiple priorities in a fast-paced, service-oriented environment.
  • Commitment to ethical practice, equity, and student-centered service.

Work Environment / Conditions
  • Regular access to confidential student financial and academic records.
  • Evening and weekend hours may be required during peak processing periods.
  • Occasional travel may be required.

Category:
Enrollment Management - Admin
Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.
*Disclaimer
The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.
All offers of employment are contingent upon a satisfactory background check.
Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying.
Faculty Positions: If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description.
Staff positions: If you need to upload more than 5 documents, please either combine them to upload or email them to hr@fairfield.edu

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