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Assistant To The Director Jobs (NOW HIRING)

Learning Care Group

Assistant Director

Cary, NC · On-site

The Assistant Director is responsible for the safe, effective operation of the school with the School Director, to achieve Learning Care Group's safety vision. In the Director's absence, the ...

Learning Care Group

Assistant Director

Iowa City, IA · On-site

Are you ready for the next step in your child care career? We're hiring and we want difference makers who will inspire children to become lifelong learners. The Assistant Director is responsible for ...

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How much do assistant to the director jobs pay per year?

As of Jun 9, 2026, the average yearly pay for assistant to the director in the United States is $71,970.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,500.00 and $89,500.00 per year, depending on experience, location, and employer.

What does an Assistant to the Director do?

An Assistant to the Director provides administrative and organizational support to the director of a department or organization. Their duties typically include managing schedules, organizing meetings, handling correspondence, preparing reports, and coordinating projects. They often act as a liaison between the director and other staff or external contacts. Strong communication, multitasking, and problem-solving skills are essential for this role. The assistant helps ensure that the director’s day-to-day operations run smoothly and efficiently.

What is the difference between Assistant To The Director vs Executive Assistant?

AspectAssistant To The DirectorExecutive Assistant
CredentialsHigh school diploma or equivalent; some roles prefer associate or bachelor’s degreeHigh school diploma or equivalent; often preferred to have some college or degree
Work EnvironmentOffice settings, supporting directors or department headsCorporate or organizational offices, supporting executives or senior managers
Employer & IndustryNonprofits, government agencies, corporationsCorporations, government, nonprofits, various industries
Common Search & ComparisonOften compared for support roles assisting leadershipMore focused on high-level executive support

While both roles involve administrative support, the Assistant To The Director typically supports a specific director or department, whereas an Executive Assistant often supports top executives like CEOs or CFOs. The roles overlap in credentials and work environment but differ in scope and level of responsibility.

What are some common challenges an Assistant to the Director might face in supporting executive leadership?

As an Assistant to the Director, one common challenge is managing shifting priorities and urgent requests while maintaining confidentiality and discretion. You may frequently need to juggle multiple tasks, such as organizing complex schedules, preparing reports, and facilitating communication between the director and various departments. Building strong organizational and communication skills is essential, as is the ability to anticipate the director’s needs and proactively solve problems. Collaboration with other administrative staff and team members is also vital to ensure smooth daily operations.

What are the key skills and qualifications needed to thrive as an Assistant to the Director, and why are they important?

To thrive as an Assistant to the Director, you need exceptional organizational skills, attention to detail, and proficiency in office administration, typically supported by experience in executive support roles or a relevant degree. Familiarity with office software suites, calendar management systems, and basic project management tools is essential. Strong communication, discretion, and proactive problem-solving are vital soft skills for building trust and anticipating the director’s needs. These capabilities ensure seamless operations, effective time management, and support the director’s ability to focus on strategic initiatives.
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Assistant To The Director jobs near you
Executive Assistant to the Provost

Executive Assistant to the Provost

COLUMBIA COLLEGE

Columbia, SC

Full-time

Posted 8 days ago

Job description

Position Summary
The Executive Assistant to the Provost serves as a trusted partner to the Provost and Executive Vice President of Academic Affairs, providing direct, high-level administrative and strategic support that enables the Provost to remain focused on the College’s academic mission and institutional priorities. The role encompasses executive-level calendar and communications management, oversight of the day-to-day operations of the Provost’s Office, coordination of meetings and events, and support for key Academic Affairs projects and initiatives.


The Executive Assistant works closely with the Vice Provost for Academic Affairs, the Assistant Provost for Educational Compliance & Registrar, and other Academic Affairs leaders to ensure seamless communication and coordination in support of the Provost’s priorities and serves as a critical bridge between the Provost’s Office and the College’s academic schools, departments, and faculty.

The role requires excellent judgment, discretion, and a genuine commitment to building and maintaining effective relationships across the academic community, and to representing the Provost’s Office with the highest level of professionalism and integrity.

Duties and Responsibilities


Executive and Administrative Support (25%)

  • Manages the Provost’s calendar and Office of the Provost email inbox; schedules meetings, proactively identifies conflicts, and ensures the Provost stays on schedule and on task.
  • Coordinates travel arrangements, processes related expenses and manages logistics for the Provost’s engagements.
  • Screens and routes incoming calls and mail appropriately; composes and responds to correspondence and memoranda on behalf of the Provost as needed.
  • Prepares briefing materials, talking points, and background information in advance of meetings, presentations, and external engagements.

Office of the Provost Management & Communications (25%)

  • Oversees the day-to-day operations of the Provost’s Office, including supplies, equipment, digital and physical filing systems, and office procedures to ensure efficiency and productivity.
  • Manages the budget for the Office of the Provost, including tracking expenses, processing purchase requisitions and invoices, and ensuring timely and accurate financial record-keeping.
  • Drafts and coordinates communications on behalf of the Provost, including campus-wide announcements, faculty correspondence, and other institutional communications.
  • Accurately produces annual faculty contracts and maintains all faculty files. Serves as liaison with the Office of Human Resources as needed.

Stakeholder Engagement & Collaboration (20%)

  • Serves as a professional and welcoming point of contact for faculty, staff, students, the Board of Trustees, and external stakeholders; handles inquiries with care and accuracy, directing them appropriately and ensuring timely responses.
  • Builds and maintains effective relationships with academic school deans, program directors/chairs, faculty leadership, and academic unit staff, serving as a knowledgeable and responsive representative of the Provost’s Office across the academic community.
  • Serves as a collaborative partner between the Provost's Office, the President's Office, and other Vice Presidential offices, supporting strong cross-institutional communication and alignment.
  • Serves as backup to the Executive Assistant to the President, ensuring continuity of support during absences or periods of high demand. Covers the College switchboard as needed.
  • Serves as Provost’s Office representative on college committees as needed.

Program Coordination and Project Management (20%)

  • Plans and coordinates logistics for Academic Affairs internal and external meetings, conferences, and events.
  • Provides support for critical Academic Affairs events such as Convocation and Commencement ceremonies.
  • Assists in the planning and execution of academic programs and other special projects and initiatives led by Academic Affairs.
  • Coordinate the faculty development internal grant process, including notifications and tracking; manage budget requisitions and reconciliation. Oversee individual faculty development fund administration. Ensures alignment between program guidelines and expenditures.
  • Conducts research, compiles data, and prepares reports to support decision-making as needed.
  • Maintains flexibility for occasional evening and weekend responsibilities, such as during major academic events, Board of Trustees meetings, and Commencement. 

Administrative Support for the Vice Provost for Academic Affairs (5%)

  • Provides limited administrative support to the Vice Provost for Academic Affairs on an as needed basis, including assisting with New Hire Orientation, special events, and organization-wide meetings.

Other Duties as Assigned (5%)

Education and Experience Required

  • Bachelor’s degree in business administration, human resources, office automation, or related field; or the equivalent.
  • Five (5) years of previous executive level administrative experience required, preferably in higher education or a mission-driven organization.
  • Must be proficient in Microsoft Office Suite, utilizing Outlook, Word, Excel, PowerPoint, and Microsoft Teams.

Education and Experience Preferred

  • Advanced degree.
  • Human resources and/or office management experience.
  • Experience with Jenzabar or similar student information systems.

Knowledge, Skills, and Abilities
• Excellent communication, writing, and interpersonal skills.
• Excellent organizational and time management skills with meticulous attention to detail.
• Ability to handle sensitive and confidential information and records with absolute discretion and sound judgment.
• Ability to build productive working relationships across a diverse groups within an organization such as deans, faculty, staff, and administrators.
• Ability to work independently with initiative and sound judgment, as well as collaboratively as part of a team.
• Ability to learn quickly, apply learning, and focus on proactive strategy and action in support of departmental success.
• Ability to consistently represent the Provost’s Office with the highest level of integrity, loyalty, professionalism, and composure in all interactions.

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