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Assistant to the Quartermaster

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... special events. All reports are sent to the appropriate officials in Harrisburg and the Mercer ... Arrange for interviews with applicants as directed by the Quartermaster and assure that other Post ...

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How much do special assistant to the director jobs pay per year?

As of Aug 14, 2026, the average yearly pay for special assistant to the director in the United States is $71,970.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,500.00 and $89,500.00 per year, depending on experience, location, and employer.

What are the duties of a Special Assistant To The Director?

A Special Assistant to the Director provides administrative support, manages communication, prepares reports, and coordinates schedules and meetings. They often handle confidential information and may assist with project management, requiring strong organizational and communication skills.

What are some common challenges faced by a special assistant to the director and how can they be addressed?

Special Assistants to the Director often manage complex schedules, competing priorities, and sensitive information, which can be challenging in a fast-paced environment. To address these challenges, it's important to develop strong organizational skills, clear communication, and proactive problem-solving abilities. Building a close working relationship with the Director and understanding their preferences can also help anticipate needs and streamline workflows. Regular check-ins and prioritization meetings can ensure alignment and reduce misunderstandings, making the role both manageable and rewarding.

What does a special assistant to the director do?

A Special Assistant to the Director provides high-level administrative and operational support to the organization's director. This role often involves managing schedules, coordinating meetings, preparing reports, and handling communications on behalf of the director. Special Assistants may also conduct research, oversee special projects, and serve as a liaison between the director and internal or external stakeholders. Their work is essential for ensuring that the director's office runs efficiently and that organizational goals are met.

What are the key skills and qualifications needed to thrive as a special assistant to the director?

To thrive as a Special Assistant to the Director, you need strong organizational abilities, attention to detail, and experience in executive support, often backed by a bachelor's degree in business, public administration, or a related field. Familiarity with office productivity software, calendar management systems, and sometimes project management tools is typically required. Excellent interpersonal communication, discretion, and proactive problem-solving help you stand out in this role. These skills ensure seamless operations and support for the Director, enabling effective decision-making and organizational success.

What is the difference between Special Assistant To The Director vs Executive Assistant?

AspectSpecial Assistant To The DirectorExecutive Assistant
Primary RoleProvides strategic support, advises on projects, and assists with decision-making for the directorManages administrative tasks, schedules, and correspondence for executives
Work EnvironmentOften in government, nonprofit, or corporate settings, working closely with leadershipTypically in corporate or organizational settings, supporting high-level executives
Required CredentialsUsually requires a bachelor's degree, relevant experience, and strong communication skillsOften requires a high school diploma or bachelor's degree, with administrative experience

While both roles support leadership, the Special Assistant To The Director focuses more on strategic and advisory tasks, whereas the Executive Assistant primarily handles administrative duties. The Special Assistant often works more closely with decision-making processes, making it a role with a broader scope of responsibilities.

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Special Assistant To The Director jobs near you
Infographic showing various Special Assistant To The Director job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $71,970 per year, or $34.6 per hour.

Assistant to the Director

Montana State University

Bozeman, MT • On-site

$20.49 - $25.61/hr

Full-time

Re-posted 3 days ago

Montana State University rating

7.1

Company rating: 7.1 out of 10

Based on 30 frontline employees who took The Breakroom Quiz

409th of 618 rated colleges and universities

Job description

Position Details
Position Information
Announcement Number
STAFF - VA - 26341
For questions regarding this position, please contact:
Rachel Norris
rachel.norris@montana.edu406-994-6495
Classification Title
Admin Assoc IV
Working Title
Assistant to the Director
Brief Position Overview
This position will support AHEC/MORH in conducting activities to align with the mission of the department by providing high-level administrative support to the Director while overseeing daily office operations to ensure an organized, efficient, and professional work environment. This role manages executive scheduling, travel, expense reconciliation, HR liaison responsibilities, recruitment coordination, event planning, and comprehensive administrative support to advance departmental effectiveness and compliance with University policies.
Position Number
4M1590
Department
Montana AHEC/Rural Health
Division
College of Nursing
Appointment Type
Classified
Contract Term
Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA
Non-Exempt
Union Affiliation
FOCUS-MFPE
FTE
1.0
Benefits Eligible
Eligible
Salary
$20.49 - $25.61 hourly, commensurate with experience, education, and qualifications
Contract Type
Classified Salary
If other, please specify
Recruitment Type
Open
Position Details
General Statement
The Montana Office of Rural Health and Area Health Education Center (MORH/AHEC) is dedicated to strengthening healthcare across Montana. We work as a unified force to address the unique healthcare challenges facing our state. These foundational investments enable us to pursue additional funding, expand our reach, and ensure rural communities have access to the healthcare training and support they need.
Duties and Responsibilities
  • Serve as Assistant to the Director, providing calendar management, email support, meeting coordination, and task follow-up.
  • Arrange travel for the Director, including transportation, lodging, and itineraries.
  • Process and reconcile travel and business expenses via ChromeRiver, ensuring accuracy and compliance with University financial policies.
  • Manage day-to-day office operations to ensure a well-organized, efficient, and professional work environment.
  • Order office supplies and equipment and coordinate with vendors to support operations.
  • Schedule and coordinate office equipment maintenance, repairs, and service visits.
  • Complete administrative tasks including filing, record-keeping, and updating employee and office documentation.
  • Schedule and support staff meetings and events, both in person and via Zoom or other virtual platforms.
  • Plan and coordinate internal events such as retreats, trainings, and all-staff gatherings.
  • Provide general administrative support to staff and leadership as needed.
  • Serve as the departmental HR Liaison, acting as the primary link between the team and University Human Resources to navigate personnel workflows and ensure departmental compliance.
  • Facilitate the recruitment and hiring process for new employees, including coordinating recruitment searches, scheduling interviews, and ensuring staff have appropriate access to equipment and resources.

Required Qualifications - Experience, Education, Knowledge & Skills
  • Associate's or Bachelor's degree, or equivalent combination of education and relevant administrative experience.
  • 5+ years of experience in office management, executive support, or administrative roles.
  • Strong organizational and time-management skills with the ability to prioritize competing deadlines.
  • Demonstrated professional written and verbal communication skills.

Preferred Qualifications - Experience, Education, Knowledge & Skills
  • Experience supporting senior leadership or serving in an executive assistant role.
  • Familiarity with Montana State University policies, procedures, systems, including ChromeRiver and SmartBuy.
  • Experience coordinating travel, events, meetings, and calendar management on behalf of others.
  • High proficiency with Microsoft Office, Zoom, and related administrative tools.
  • Experience working in a public sector, nonprofit, or university-affiliated organization.

The Successful Candidate Will
  • Effectively coordinate and prioritize a diverse workload to meet time-sensitive deadlines.
  • Demonstrate initiative and the ability to work independently across a wide range of tasks.
  • Maintain a high level of discretion and professionalism when handling sensitive information.
  • Communicate clearly, consistently, and professionally with internal and external stakeholders.
  • Anticipate needs and proactively address issues before they escalate.
  • Stay organized and detail-oriented in a fast-paced, deadline-driven environment.
  • Build strong working relationships with leadership, staff, and external partners.
  • Adapt easily to shifting priorities and changing demands.
  • Take ownership of assigned responsibilities and follow through to completion.
  • Contribute to a positive, supportive, and well-functioning office culture.

Position Special Requirements/Additional Information
This position is contingent upon continued grant funding.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties?
No
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Upon completion of a successful search
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on April 10, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
This position is not eligible for sponsorship.
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.

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