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Assistant Secretary Jobs in Springfield, IL (NOW HIRING)

Hansoninc

Cultural Resource Specialist

Springfield, IL · On-site +1

$60K - $80K/yr

  • Medical

  • Retirement

Apply the Secretary of the Interior's Standards and National Register of Historic Places (NRHP ... * Assist with field crew coordination and project task implementation, as assigned. Regulatory ...

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All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Springfield, IL

Assistant Secretary information

See Springfield, IL salary details

$10

$25

$66

How much do assistant secretary jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for assistant secretary in Springfield, IL is $25.08, according to ZipRecruiter salary data. Most workers in this role earn between $16.92 and $26.44 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What are the most commonly searched types of Secretary jobs in Springfield, IL?

The most popular types of Secretary jobs in Springfield, IL are:

What are popular job titles related to Assistant Secretary jobs in Springfield, IL?

For Assistant Secretary jobs in Springfield, IL, the most frequently searched job titles are:

What job categories do people searching Assistant Secretary jobs in Springfield, IL look for?

The top searched job categories for Assistant Secretary jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Assistant Secretary jobs?

Cities near Springfield, IL with the most Assistant Secretary job openings:

Assistant Secretary jobs near you

Assistant Doorkeeper ( Temporary)

Illinois House of Representatives

Springfield, IL • On-site

$18/hr

Other

Re-posted 29 days ago

Job description

Assistant Doorkeeper

The Office of the Clerk is seeking an individual to fill the position of Assistant Doorkeeper. This is a temporary, contractual position through June 30, 2026, with some evening and weekend work times required based on the legislature's schedule. This position is located in Springfield, Illinois.

Primary Responsibilities:
  • Ensuring order by people admitted to areas controlled by the House of Representatives;
  • Attending the House during its sessions and executing the orders of the Doorkeeper;
  • Securing House caucus meetings as directed by the Doorkeeper;
  • Securing House spaces and ensuring only authorized people access restricted areas;
  • Taking proper measures to prevent disruption of House proceedings;
  • Working with the Secretary of State Police to remove unruly people when needed;
  • Completing periodic security checks of House spaces on a daily basis;
  • Assisting with executing the office's emergency procedures;
  • Delivering inter-office mail within the Capitol Complex when requested;
  • Assisting and directing visitors seeking information;
  • Assisting with phone coverage when needed; and
  • Other tasks as assigned.
Minimum Qualifications:
  • High school degree or equivalent;
  • Ability to work flexible hours during legislative session;
  • Ability to lift boxes of 50 pounds
  • Ability to push or pull a cart holding 200 pounds;
  • Ability to navigate the Capitol Complex and transport materials between offices; and
  • Ability to stand for long periods of time.
Salary:
  • $18 and hour

Qualified applicants should submit a resume and contact information for three professional references to:

Nicole Hill

Office of the Clerk

Room 420 Statehouse

Springfield, IL 62706

NicoleH@ilga.gov

The Office of the Clerk of the Illinois House of Representatives is an equal opportunity employer and prohibits discrimination based on race, color, religion, gender, age, military discharge, national origin, ancestry, ethnicity, disability, sexual orientation, marital status, pregnancy, or any other characteristic protected by federal or state laws.

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