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Executive Secretary Jobs in Springfield, IL (NOW HIRING)

GovernmentJobs.com

Legal Secretary

Springfield, IL · On-site

$43K - $59K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Deputy Chief - Administration Performs responsible legal secretarial and clerical work requiring a basic knowledge of legal terminology and court procedures; types memoranda, depositions, pleadings ...

Illinois Attorney General

Legal Secretary

Springfield, IL · On-site

$48K - $61K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

General Law Opening Date: 06/02/2025 Summary of Duties and Responsibilities Performs responsible legal secretarial and clerical work requiring a basic knowledge of legal terminology and court ...

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How much do executive secretary jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for executive secretary in Springfield, IL is $24.85, according to ZipRecruiter salary data. Most workers in this role earn between $19.52 and $27.64 per hour, depending on experience, location, and employer.

What is an executive secretary?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What are the key skills and qualifications needed to thrive as an executive secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.

How does an executive secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

Is being an executive secretary a stressful job?

Being an executive secretary can be stressful due to managing multiple tasks, tight deadlines, and high-level communication demands. The role often requires strong organizational skills, multitasking, and the ability to handle pressure in fast-paced environments.

What is the average pay for an executive secretary?

The average salary for an executive secretary typically ranges from $45,000 to $70,000 per year, depending on experience, location, and the size of the organization. Skilled executive secretaries with proficiency in office management tools and strong communication skills tend to earn higher salaries.
More about Executive Secretary jobs

What are the most commonly searched types of Secretary jobs in Springfield, IL?

The most popular types of Secretary jobs in Springfield, IL are:

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For Executive Secretary jobs in Springfield, IL, the most frequently searched job titles are:

What job categories do people searching Executive Secretary jobs in Springfield, IL look for?

The top searched job categories for Executive Secretary jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Executive Secretary jobs?

Cities near Springfield, IL with the most Executive Secretary job openings:

Executive Secretary jobs near you
Infographic showing various Executive Secretary job openings in Springfield, IL as of August 2026, with employment types broken down into 87% Full Time, 8% Part Time, and 5% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $51,685 per year, or $24.8 per hour.

Executive Secretary 24-E-16

Illinois Attorney General (IL)

Springfield, IL • On-site

$55K - $85K/yr

Full-time

Re-posted yesterday

Job description

Summary of Duties and Responsibilities The Executive Secretary performs highly responsible and confidential administrative and secretarial duties which includes receiving, screening and routing correspondence. As secretary to a Division Chief, the Executive Secretary shall conduct special projects and studies by gathering data, coordinating, monitoring and completing assigned projects. Additionally this position shall aid in the analysis and interpretation of data and prepare reports.

The Executive Secretary maintains schedules and makes travel arrangements. This position performs confidential secretarial functions for the Division Chief and/or other professional staff, which consists of typing correspondence, legal documents, contracts, plans for departmental changes, program policy or procedural recommendations. The Executive Secretary may assist support staff by directing and coordination activities, assigning and reviewing work and providing guidance, direction and monitoring completion of performance objectives.

This position shall serve as resources to other office staff and provide guidance in resolving more complex or technical problems. The Executive Secretary shall perform other duties as required. Qualifications This position requires a high school diploma or GED, plus 4 years of professional secretarial experience; or completion of 2 years of secretarial or business college, plus 3 years secretarial experience.

The position requires a thorough knowledge of English, secretarial practices and procedures and office management techniques. Knowledge of composition, grammar, spelling, punctuation and word-processing applications required. Familiarity with database applications may be required.

Attendance and the ability to maintain satisfactory working relationships with other employees and the general public are essential functions of this position. Supplemental Information This position requires in office attendance.

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