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Executive Secretary Jobs in Springfield, IL (NOW HIRING)

GovernmentJobs.com

Legal Secretary 23-82

Springfield, IL · On-site

$43K - $59K/yr

Deputy Chief - Administration Summary of Duties and Responsibilities Performs responsible legal secretarial and clerical work requiring a basic knowledge of legal terminology and court procedures ...

GovernmentJobs.com

Legal Secretary 26-05

Springfield, IL · On-site

$50K - $63K/yr

Child Support Enforcement Opening Date: 01/12/2026 Summary of Duties and Responsibilities Performs responsible legal secretarial and clerical work requiring a basic knowledge of legal terminology and ...

New

INB, N.A.

Executive Assistant

Springfield, IL

$65K - $80K/yr

As acting Assistant Secretary of the Board, the position coordinates Board of Directors and ... Coordinate executive and Board communications while maintaining strict confidentiality. * Prepare ...

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How much do executive secretary jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for executive secretary in Springfield, IL is $24.85, according to ZipRecruiter salary data. Most workers in this role earn between $19.52 and $27.64 per hour, depending on experience, location, and employer.

What is an executive secretary?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What are the key skills and qualifications needed to thrive as an executive secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.

How does an executive secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

Is being an executive secretary a stressful job?

Being an executive secretary can be stressful due to managing multiple tasks, tight deadlines, and high-level communication demands. The role often requires strong organizational skills, multitasking, and the ability to handle pressure in fast-paced environments.

What is the average pay for an executive secretary?

The average salary for an executive secretary typically ranges from $45,000 to $70,000 per year, depending on experience, location, and the size of the organization. Skilled executive secretaries with proficiency in office management tools and strong communication skills tend to earn higher salaries.
More about Executive Secretary jobs

What are the most commonly searched types of Secretary jobs in Springfield, IL?

The most popular types of Secretary jobs in Springfield, IL are:

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For Executive Secretary jobs in Springfield, IL, the most frequently searched job titles are:

What job categories do people searching Executive Secretary jobs in Springfield, IL look for?

The top searched job categories for Executive Secretary jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Executive Secretary jobs?

Cities near Springfield, IL with the most Executive Secretary job openings:

Executive Secretary jobs near you
Infographic showing various Executive Secretary job openings in Springfield, IL as of August 2026, with employment types broken down into 87% Full Time, 8% Part Time, and 5% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $51,685 per year, or $24.8 per hour.

Legal Secretary 24-69

Illinois Attorney General

Springfield, IL • On-site

$48K - $61K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 28 days ago

Job description

Salary: $48,384.00 - $61,608.00 Annually
Location : Springfield, IL
Job Type: Full-Time
Job Number: 24-69
Administration: Deputy Chief - Administration
Opening Date: 08/26/2025
Summary of Duties and Responsibilities
Performs responsible legal secretarial and clerical work requiring a basic knowledge of legal terminology and court procedures; types memoranda, depositions, pleadings, motions, rulings, pre-hearing reports, orders, petitions, briefs and vouchers; plans, schedules, initiates and performs the clerical processing necessary for preparation of cases by staff attorneys; proofreads documents; receives and screens public by telephone and in person; makes appointments; arranges for transportation, accommodations and conferences; types attorneys' case reports and legal manuscripts and revises as necessary; composes and types correspondence involving application of policy as well as general or routine matters; maintains detailed files.
Qualifications
Knowledge, skill and mental development equivalent to completion of 2 years legal secretarial or business college and 1year
secretarial experience or high school graduate (GED) and 3 years secretarial experience or related experience preferably in
a legal services environment or an equivalent combination of training and experience. Effective oral and written
communication skills. Physical ability to file and duplicate information which includes bending, stretching, stooping, and
lifting of up to 15 pounds. Ability to operate automated office machines and equipment (prior training or work experience
on PC specializing in Word Perfect preferred). Attendance is an essential function of this position.
Supplemental Information
Position requires in office attendance.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
Part-time employees who work an average of 20 hours per week over the course of a year, receive benefits on a pro-rated basis.
As an employee of the Illinois Attorney General's Office, you'll have access to many great benefits. Join the legal team responsible for protecting the public interest of the state and the people of Illinois!
  • Health and Dental insurance along with free Vision insurance*
  • Pension Benefits through the State Employees'; Retirement System
  • Deferred Compensation: supplemental retirement savings program-457k
  • Commuter Savings Program: pre-tax transportation program
  • Flexible Spending: Medical and Dependent pre-tax savings program
  • Life insurance benefit: free with option to purchase additional (up to 8 x your annual salary) at low cost. Spouse and child life insurance available
  • Disability coverage
  • Employee Assistance Program through ComPsych
  • Holidays: 13 1/2 paid
  • Vacation days: minimum of 12 days, maximum of 27 days, prorated
  • Personal days: 4 annually
  • Floating Holiday: 1 annually
  • Sick days: 1 per month
  • For attorneys, office provided Continuing Legal Education
  • Semi-monthly payroll

*Health and Dental cost ranges: for single: $131.00 - $314.00 monthly; for family: $299.00 - $653.00 monthly
For more information on benefits:

Apply