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Administrative Assistant Executive Assistant Jobs in Springfield, IL

Illinois National Bank

Executive Assistant

Springfield, IL · On-site

$65K - $80K/yr

Job Summary The Executive Assistant provides high-level administrative and organizational support to the Chief Executive Officer, Executive Leadership Team, and Board of Directors. This position is ...

INB, N.A.

Executive Assistant

Springfield, IL · On-site

$65K - $80K/yr

Job Summary The Executive Assistant provides high-level administrative and organizational support to the Chief Executive Officer, Executive Leadership Team, and Board of Directors. This position is ...

PossAbility, LLC

Administrative Assistant

Springfield, IL · On-site

$16.50 - $19/hr

Training & development Administrative Assistant At PossAbility, LLC, we strive to be the difference we wish to see in the world, investing fully into the community with a heartfelt, person-centered ...

Related

Administrative Assistant

Springfield, IL · On-site

$16 - $20/hr

If so, we are looking for you to join our team as a Part-Time Administrative Assistant at Poplar Place in Springfield, IL! ESSENTIAL JOB FUNCTIONS: * Providing timely and professional responses to ...

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All JobsAdministrative JobsAdministrative Assistant Executive Assistant JobsAdministrative Assistant Executive Assistant Jobs in Springfield, IL

Administrative Assistant Executive Assistant information

See Springfield, IL salary details

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How much do administrative assistant executive assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for administrative assistant executive assistant in Springfield, IL is $20.86, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $23.12 per hour, depending on experience, location, and employer.

What is the difference between Administrative Assistant Executive Assistant vs Office Manager?

AspectAdministrative Assistant Executive AssistantOffice Manager
Primary RoleSupports executives with administrative tasksManages overall office operations and staff
CredentialsTypically high school diploma or associate degree; often requires experienceSimilar credentials; sometimes requires management experience
Work EnvironmentExecutive offices, corporate settingsOffice environment overseeing multiple departments
Common UsageAssisting senior executivesOverseeing daily office functions

While both roles support organizational efficiency, Administrative Assistants and Executive Assistants focus on supporting executives with administrative tasks, whereas Office Managers handle broader office operations and staff management.

Can an administrative assistant become an executive assistant?

An administrative assistant can become an executive assistant by gaining experience in high-level office support, developing strong organizational and communication skills, and often taking on more complex tasks. Many executive assistants have backgrounds as administrative assistants and may pursue additional training or certifications to qualify for the role.

What does an executive administrative assistant do?

An executive administrative assistant provides high-level support to executives by managing schedules, coordinating meetings, preparing reports, and handling correspondence. They often use tools like calendar software and require strong organizational and communication skills to ensure efficient office operations.

What are popular job titles related to Administrative Assistant Executive Assistant jobs in Springfield, IL?

For Administrative Assistant Executive Assistant jobs in Springfield, IL, the most frequently searched job titles are:

What job categories do people searching Administrative Assistant Executive Assistant jobs in Springfield, IL look for?

The top searched job categories for Administrative Assistant Executive Assistant jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Administrative Assistant Executive Assistant jobs?

Cities near Springfield, IL with the most Administrative Assistant Executive Assistant job openings:

Administrative Assistant Executive Assistant jobs near you
Infographic showing various Administrative Assistant Executive Assistant job openings in Springfield, IL as of August 2026, with employment types broken down into 88% Full Time, 6% Part Time, and 6% Contract. Highlights an 100% In-person job distribution, with an average salary of $43,379 per year, or $20.9 per hour.

DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience)

Infinisource Consulting Solutions

Springfield, IL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 4 hours ago

Key responsibilities

  • Provide administrative and program support services to the Department of Homeland Security federal agency divisions and offices.

  • Manage high-level calendar appointments, schedule meetings, coordinate interviews and conferences, and evaluate requests for information, appointments, tasks, and correspondence.

  • Coordinate travel logistics, including securing transportation and accommodations, and assist with travel agendas and last-minute travel changes.

Job description

Job Type
Full-time, Contract
Description
INFINISOURCE CONSULTING SOLUTIONS (ICS)
InfiniSource Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private-industry sponsor. Our corporate support processes are ISO 9001 certified, giving our customers the confidence that we are continually measuring and improving upon the support we provide and are committed to the highest level of customer satisfaction.
ICS is seeking an Executive Assistant/Administrative Assistant II to join our team!
The individual will provide administrative and program support services to the Department of Homeland Security Federal agency divisions and offices. The individual will perform administrative tasks including but not limited to:
  • Providing Executive/Assistant I support to high level executives, directors or managers.
  • Providing a full range of office and administrative support services duties including managing high level calendar appointments; scheduling meetings; coordinating interviews and conferences; evaluating requests for information, appointments, tasks, and other correspondence; and coordinating responses within established deadlines for high level officials.
  • Organizing and prioritizing action items and serving as a liaison for internal and external offices.
  • Managing business relationships with other program offices, divisions, and stakeholders.
  • Managing logistics, materials, and generating minutes for meetings.
  • Drafting and editing correspondence.
  • Preparing memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation.
  • Maintaining filing systems and ensuring adherence to Agency guidance for the retention, protection, retrieval, transfer, and disposal of records.
  • Evaluating and assisting in the development of office policies and procedures; assisting in the planning and implementing of office systems, layouts, and equipment distribution; and taking the lead on performing other duties as assigned in support of a range of administrative operations and activities (i.e., special projects, research studies, budget analysis, and other specialized functions).
  • Coordinating travel logistics including securing transportation and overnight accommodations in both domestic, and international locations; coordinating and communicating travel agendas, including the assembly of printed material developed to assist with the individual's and/or teams' objectives as it relates to that travel; and helping to resolve problems related to last minute travel changes or cancellations.

Requirements
The individual shall have:
  • A minimum of an Bachelor degree
  • A minimum of three (5-8) years of experience performing high-level administrative duties is required; Federal government experience is desired.
  • Knowledge of and experience with systems and/or procedures is desired (i.e., systems include records management, SharePoint or similar information systems, human resource information systems, correspondence systems, travel systems and payroll systems).
  • Ability to communicate in English both orally and in writing.
  • Proficiency in various types of Information Technology resources such as Microsoft Office Suite products.

InfiniSource Consulting Solutions (ICS) is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class US Citizenship is required for most positions.
InfiniSource Consulting Solutions offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, short and long-term disability insurances, and a 401(k) retirement plan.

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