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Executive Secretary Jobs in Springfield, IL (NOW HIRING)

Illinois Staffing

SECRETARY

Springfield, IL · On-site

Secretary We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to ...

GovernmentJobs.com

Legal Secretary

Springfield, IL · On-site

$43K - $59K/yr

Deputy Chief - Administration Performs responsible legal secretarial and clerical work requiring a basic knowledge of legal terminology and court procedures; types memoranda, depositions, pleadings ...

State of Illinois

SECRETARY

Springfield, IL · On-site

$4.1K - $5.4K/mo

Performs technical administrative secretarial and office support functions, including confidential matters * Prepares and keyboards a variety of confidential correspondence for administration to ...

State of Illinois

SECRETARY

Springfield, IL · On-site

$4.1K - $5.4K/mo

Performs technical administrative secretarial and office support functions, including confidential matters * Prepares and keyboards a variety of confidential correspondence for administration to ...

State of Illinois

SECRETARY

Springfield, IL · On-site

$4.1K - $5.4K/mo

Performs technical administrative secretarial and office support functions, including confidential matters * Prepares and keyboards a variety of confidential correspondence for administration to ...

Illinois Attorney General

Legal Secretary

Springfield, IL · On-site

$48K - $61K/yr

General Law Opening Date: 06/02/2025 Summary of Duties and Responsibilities Performs responsible legal secretarial and clerical work requiring a basic knowledge of legal terminology and court ...

State of Illinois

SECRETARY

Springfield, IL · On-site

$4.1K/mo

Performs technical administrative secretarial and office support functions, including confidential matters * Prepares and keyboards a variety of confidential correspondence for administration to ...

Illinois Secretary of State

Executive III

Springfield, IL · On-site

$5.9K - $11K/mo

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Executive III Division: Property Management Union: N/A Location: 501 S 2nd St, Springfield, IL - Sangamon County Salary: Range ...

State of Illinois

SECRETARY

Springfield, IL · On-site

$4.1K - $5.4K/mo

Essential Functions Performs technical administrative secretarial and office support functions, including confidential matters Prepares and keyboards a variety of confidential correspondence for ...

Illinois Secretary of State

Executive III

Springfield, IL · On-site

$5.9K - $11K/mo

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Executive III Division: Property Management Union: N/A Location: 501 S 2nd St, Springfield, IL - Sangamon County Salary: Range ...

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Executive Secretary information

See Springfield, IL salary details

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How much do executive secretary jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for executive secretary in Springfield, IL is $24.85, according to ZipRecruiter salary data. Most workers in this role earn between $19.52 and $27.64 per hour, depending on experience, location, and employer.

What is an executive secretary?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What are the key skills and qualifications needed to thrive as an executive secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.

How does an executive secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

Is being an executive secretary a stressful job?

Being an executive secretary can be stressful due to managing multiple tasks, tight deadlines, and high-level communication demands. The role often requires strong organizational skills, multitasking, and the ability to handle pressure in fast-paced environments.

What is the average pay for an executive secretary?

The average salary for an executive secretary typically ranges from $45,000 to $70,000 per year, depending on experience, location, and the size of the organization. Skilled executive secretaries with proficiency in office management tools and strong communication skills tend to earn higher salaries.
More about Executive Secretary jobs

What are the most commonly searched types of Secretary jobs in Springfield, IL?

The most popular types of Secretary jobs in Springfield, IL are:

What are popular job titles related to Executive Secretary jobs in Springfield, IL?

For Executive Secretary jobs in Springfield, IL, the most frequently searched job titles are:

What job categories do people searching Executive Secretary jobs in Springfield, IL look for?

The top searched job categories for Executive Secretary jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Executive Secretary jobs?

Cities near Springfield, IL with the most Executive Secretary job openings:

Executive Secretary jobs near you
Infographic showing various Executive Secretary job openings in Springfield, IL as of August 2026, with employment types broken down into 83% Full Time, 14% Part Time, and 3% Contract. Highlights an 83% Physical, 4% Hybrid, and 13% Remote job distribution, with an average salary of $51,685 per year, or $24.8 per hour.

Constituent Services Liaison - Executive Assistant I

Springfield, IL • On-site

Illinois Secretary of State
Civic and Social Organizations • 1 - 5K employees
Learn more about Illinois Secretary of Stateexternal

$55K/yr

Full-time

Re-posted 14 days ago

Key responsibilities

  • Prepare confidential correspondence, reports, lists, and other documents for the supervisor and management staff.

  • Respond independently to legislative inquiries and coordinate responses with other department staff.

  • Serve as Records Retention officer, maintaining files and handling office documents.

Job description

Office of the Illinois Secretary of State Alexi Giannoulias
Job Title:      Constituent Services Liaison – Executive Assistant I
Division:     Department of Legislative Affairs
Union:         N/A
Location:    501 S Second St, Springfield, IL – Sangamon County
Salary:        Minimum $55,000 annually – commensurate with experience
Benefits:     https://cms.illinois.gov/benefits/stateemployee.html           
Overview: 
Performs responsible and confidential liaison and assistant duties for the Director of the Legislative Affairs Department and professional internal staff such as creating and editing letters, reports and various documents; independently responds to legislative inquiries and works with other departments to respond; receives answers, or if needed directs phone inquiries; screens calls and incoming correspondence; handles incoming mail; maintains confidential files and records for the supervisor; serves as Records Retention Coordinator for the Department. 
Duties and Responsibilities:
  • Serves in administrative capacity as well as performing secretarial duties for the Director and professional staff; prepares confidential correspondence, reports, lists and other documents for signature of supervisor; prepares correspondence, letters, and reports for management staff pertaining to Legislative Affairs policies and operations; may sign supervisors name as directed; receives and screens incoming calls, correspondence and visitors for the supervisor; answers general public inquiries regarding the policies and operations of the Department; arranges meetings or conferences; makes and cancels appointments; prepares travel arrangements and completes travel vouchers.
  • Independently responds to inquiries from legislators regarding issues related to the Secretary of State's Office; as necessary, works with other department staff in coordinating responses; responds to legislative inquiries regarding the status of legislation by accessing the legislative tracking system used by the Department.
  • Communicates with lawmakers and/or legislative staff to assist with constituent issues; maintains an accurate record of legislative constituent transactions and files on such; inputs information in a computer database for use by staff.
  • Serves as Records Retention officer for Department, maintaining files for the office, and filing any office documents. 
  • Performs other duties as required or assigned
Specific Skills:
  • Experience with Microsoft Office, specifically Outlook, Word and Excel.
  • Excellent communication and interpersonal skills required
  • Knowledge of the legislative process and various state agencies preferred
  • Knowledge of the Illinois Vehicle Code preferred
  • Ability to maintain satisfactory working relationships and communicate effectively with all levels of staff, other state agencies, and the public
  • Experience in constituent work or customer support preferred
Education and Work Experience:
  • Requires knowledge, skill and mental development equivalent to the completion of two years of college AND two years of experience, in an office setting, where the candidate supported customers by phone, in person and in writing.  OR
  • Four years of experience, in an office setting, dealing with customers both by phone, in person and in writing. 
  • Candidate must have experience with Microsoft Office software and with answering a multi-line phone and be able to communicate effectively via phone and in writing.
Application Process: 
  • Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume, or other attachments as needed.
  • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
  • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).  
 
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

 

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