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Assistant Secretary Jobs in Springfield, IL (NOW HIRING)

Illinois National Bank

Executive Assistant

Springfield, IL · On-site

$65K - $80K/yr

As acting Assistant Secretary of the Board, the position coordinates Board of Directors and committee meetings by preparing agendas, meeting materials, recording minutes, and maintaining official ...

INB, N.A.

Executive Assistant

Springfield, IL · On-site

$65K - $80K/yr

As acting Assistant Secretary of the Board, the position coordinates Board of Directors and committee meetings by preparing agendas, meeting materials, recording minutes, and maintaining official ...

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All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Springfield, IL

Assistant Secretary information

See Springfield, IL salary details

$10

$25

$66

How much do assistant secretary jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for assistant secretary in Springfield, IL is $25.08, according to ZipRecruiter salary data. Most workers in this role earn between $16.92 and $26.44 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What are the most commonly searched types of Secretary jobs in Springfield, IL?

The most popular types of Secretary jobs in Springfield, IL are:

What are popular job titles related to Assistant Secretary jobs in Springfield, IL?

For Assistant Secretary jobs in Springfield, IL, the most frequently searched job titles are:

What job categories do people searching Assistant Secretary jobs in Springfield, IL look for?

The top searched job categories for Assistant Secretary jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Assistant Secretary jobs?

Cities near Springfield, IL with the most Assistant Secretary job openings:

Assistant Secretary jobs near you

Substitute Secretary

Ball Chatham School District

Chatham, IL • On-site

$16 - $18/hr

Other

Posted 14 days ago

Job description

Substitute Secretary

JobID: 4860

Position Type:

Substitute/ Substitute Secretary/Clerical

  • Date Posted:

    7/24/2026

  • Location:

    District-wide

  • Date Available:

    08/13/2026

  • Closing Date:

    05/27/2027

Ball-Chatham Substitute Secretary

Ball-Chatham School District is seekingmotivated and passionate individualsto join ourTitan Talentas

Substitute Secretaries for the 2026-2027 school year.

About the Role

Are you an organized, detail-oriented professional with excellent communication and interpersonal skills? Do you thrive in a fast-paced environment and enjoy assisting students, staff, and parents? Ball-Chatham CUSD #5 is seekingSubstituteSecretariesto join our team! If you are adedicated, resourceful, and friendlyprofessional looking to contribute to a positive school environment, we encourage you to apply!

Why Join Us?

  • Supportive and welcoming school community

  • Opportunity to make a meaningful impact on students and staff

Key Responsibilities:

  • Greet and assist office visitors, staff, and students with warmth and professionalism

  • Answer and direct incoming calls, take messages, and provide general information

  • Manage student attendance records and input daily attendance calls

  • Issue passes for student appointments and tardy arrivals

  • Organize and distribute teacher mail and homework requests

  • Assist with student recognition programs and school registration

  • Oversee office aides and maintain a well-organized office environment

  • Monitor visitors through the front entrance and ensure security protocols are followed

  • Maintain confidentiality and professionalism in all interactions

Qualifications & Skills:

  • High school diploma or equivalent

  • Ability to pass a fingerprint criminal and DCFS background check

  • Proficiency inMicrosoft Office and Google Suite

  • Strong communication, organization, and multitasking skills

  • Ability to read, learn, and interpret complex rules and regulations

  • Excellent interpersonal skills with the ability to exercisetact and diplomacy

  • Ability to lift up to40 lbsand perform physical tasks as needed

Work Conditions:

  • Engaging and dynamic school environment

  • Duties include standing, walking, lifting, bending, and working around office equipment

  • Interaction with students, parents, faculty, and visitors daily

To be considered for this position, you must:

  • Maintain the qualifications and applicable licensure outlined in the job description.

  • Pass abackground check/fingerprinting.

  • Complete and submit theONLINE application.

Pay Range: $16.00-$18.00 per hour

Job Description: Secretary (https://docs.google.com/document/d/1Ada1mOFtekGxUFOP7SGa465CQ6D_DBqC/edit?usp=sharing&ouid=111410977583109680218&rtpof=true&sd=true)

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. This job description reflects the general requirements necessary to perform the job identified. Duties, responsibilities, and activities may change at any time with or without notice.

EEO STATEMENT

Ball-Chatham provides equal employment opportunities to all persons regardless of their race; color; creed; religion; national origin; sex; sexual orientation; age; ancestry; marital status; arrest record; military status; order of protection status; unfavorable military discharge; citizenship status provided the individual is authorized to work in the United States; use of lawful products while not at work; being a victim of domestic or sexual violence, or gender violence; genetic information; physical or mental handicap or disability, if otherwise able to perform the essential functions of the job with reasonable accommodation; pregnancy, childbirth, or related medical conditions; credit history, unless a satisfactory credit history is an established bona fide occupational requirement of a particular position; or other legally protected categories.

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