ZipRecruiter

Log In

1

Assistant Secretary Jobs in O Fallon, IL (NOW HIRING)

BJC HealthCare

Legal Secretary

Saint Louis, MO · On-site

$40K - $54K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Associate's Degree - Legal Assistant/Paralegal Benefits and Legal Statement BJC Total Rewards At ... Role Purpose Perform secretarial duties and general office work to ensure sufficient operation of ...

BJC

Legal Secretary

Saint Louis, MO · On-site

$42K - $58K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Legal Assistant/Paralegal Provides comprehensive service to BJC HealthCare, focused on the system's legal needs. Perform secretarial duties and general office work to ensure sufficient operation of ...

next page

Showing results 1-20

All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in O'Fallon, IL

Assistant Secretary information

See O Fallon, IL salary details

$10

$23

$63

How much do assistant secretary jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for assistant secretary in O'Fallon, IL is $23.61, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $24.90 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What are the most commonly searched types of Secretary jobs in O'Fallon, IL?

The most popular types of Secretary jobs in O'Fallon, IL are:

What job categories do people searching Assistant Secretary jobs in O'Fallon, IL look for?

The top searched job categories for Assistant Secretary jobs in O'Fallon, IL are:

What cities near O'Fallon, IL are hiring for Assistant Secretary jobs?

Cities near O'Fallon, IL with the most Assistant Secretary job openings:

Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in O'Fallon, IL as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $49,105 per year, or $23.6 per hour.

Administrative Assistant to the Superintendent

The St. Clair County Application Consortium

Belleville, IL • On-site

$42K - $50K/yr

Full-time

Medical, Retirement, PTO

Re-posted 2 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary
Date Posted:
7/22/2025
Location:
Harmony Emge School District #175
Date Available:
08/11/2025
Closing Date:
08/11/2025
District:
Harmony District 175Administrative Assistant to the Superintendent
Harmony-Emge School District 175-Belleville, IL
Harmony-Emge SD 175 is seeking a highly qualified, experienced Administrative Assistant to provide professional and confidential support to the Superintendent and Board of Education. This is a 12-month, full-time position, and will begin as soon as possible upon selection of a qualified candidate, with the goal of a smooth transition from the current secretary.
Responsibilities:
  • Provide confidential administrative support to the Superintendent and Board of Education
  • Assist with the superintendent's calendar in planning appointments, board meetings, hearings, conferences, and more
  • Prepare, maintain, distribute and post a wide variety of local, state, and federal documents
  • Prepare and distribute all necessary reports for Board of Education meetings
  • Attend board meetings and committee meetings and keep minutes
  • Prioritize and manage all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
  • Manage and maintain employee personnel files, ensuring all required documentation is current and complete; facilitate the onboarding process for new hires, including file setup and compliance with pre-employment requirements.
  • Maintain AESOP/Frontline absence management program for the district
  • Update directories for the district, the ROE and keep up to date school closing procedures
  • Maintain PRESS Policy for the district
  • Prepare purchase orders
  • Maintaining the district website and social media page.
  • Serves as the point of contact for workers' compensation claims and employees insurance inquiries
  • Plan and coordinate district-wide events
  • Create, post, and manage job vacancies across platforms
  • Monitors and verifies employee timesheets district-wide and collaborates with the Business Manager on payroll preparation
  • Assist superintendent in tracking and updating state-mandated compliance requirements
Qualifications:
  • Bachelor's degree from four-year college or university; or 5+ years of related administrative professional experience; or an equivalent combination of education and experience. (preferred)
  • Strong interpersonal skills to reinforce a positive relationship between central office and all community stakeholder groups
  • Must have proficient computer skills with word processing specifically and adequate skills at data processing
  • Ability to maintain the highest levels of confidentiality and professionalism
  • Knowledge of any student management system is preferred
  • Excellent verbal and written skills, reliable, resourceful, organized, and detail-oriented.
Salary/Benefits:
Paid Days = 10 Vacation, 14 Sick, 3 Personal; all school holidays including Winter and Spring Break
Board pays employees share of IMRF
Additional Notes:
  • Position requires extended hours during Board meeting nights and other key events
  • Minimal physical demands, but candidates should be comfortable with setup/organization tasks for meetings

Harmony-Emge 175 is a PreK-8th Grade District located in the diverse community of West-Belleville and our students feed into Belleville West H.S.
Job Types: Contract, Full-time
Salary and Benefits:
  • Salary Range: $42,500 - $50,000 per year (with potential stipend based on experience and qualifications)
  • Paid Time Off: 10 vacation days, 14 sick days, 3 personal days
  • Holidays: All school holidays including Winter and Spring Break
  • Retirement: Board pays employee's share of IMRF
  • Health Insurance: Available
  • Schedule:
    • Monday-Friday, 8-hour shift with 1-hour lunch
    • 1-2 evening meetings per month (Board/Committee) required

Ability to commute/relocate:
  • Belleville, IL 62223: Reliably commute or planning to relocate before starting work (Preferred)
Education:
  • Bachelor's (Preferred)
Experience:
  • Administrative Assistant/Secretary: 4 years (Preferred)
Work Location: In person
Application Process:
Please send the following documents:
  • Resume
  • Cover letter
  • Three professional letters of recommendation (from current or previous employers)

Submit to:
Catie Sanders
7401 Westchester Dr.
Belleville, IL 62223
csanders@harmony175.org
Hiring Timeline: Interviews will be scheduled upon receipt of qualified applications. Position will remain open until filled.

Apply