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Assistant Secretary Jobs in Chicago, IL (NOW HIRING)

Roca

Administrative Assistant Secretary

Chicago, IL · On-site

$17.50 - $24/hr

... Assistant/Secretary to join our team. In this role, you will provide support to our office employees, assisting them in printing A/R statements, processing A/P invoices in the system and USDA ...

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Assistant Secretary information

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$11

$26

$69

How much do assistant secretary jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for assistant secretary in Chicago, IL is $26.09, according to ZipRecruiter salary data. Most workers in this role earn between $17.60 and $27.50 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What are the most commonly searched types of Secretary jobs in Chicago, IL?

The most popular types of Secretary jobs in Chicago, IL are:

What are popular job titles related to Assistant Secretary jobs in Chicago, IL?

For Assistant Secretary jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Assistant Secretary jobs in Chicago, IL look for?

The top searched job categories for Assistant Secretary jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Assistant Secretary jobs?

Cities near Chicago, IL with the most Assistant Secretary job openings:

Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Chicago, IL as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $54,230 per year, or $26.1 per hour.

Administrative Assistant Secretary

Roca

Chicago, IL • On-site

$17.50 - $24/hr

Other

Medical, Retirement, PTO

Re-posted 10 days ago

Job description

Benefits:

401(k)

401(k) matching

Health insurance

Paid time off

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant/Secretary to join our team. In this role, you will provide support to our office employees, assisting them in printing A/R statements, processing A/P invoices in the system and USDA Document review. Your responsibilities will also include answering phone calls, scheduling pick up appointments, responding to e-mails and other office tasks. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Bilingual English/Spanish is a must.

Responsibilities

Answer incoming phone calls and route them to the appropriate person

Schedule appointments and maintain a calendar

Accounts Payable and Accounts Receivables

Write emails, place purchase orders and process customer orders

USDA Document Reviews

Maintain an organized filing system

Develop, update, and maintain relevant office procedures

Qualifications

High school diploma/GED required,

Previous experience as an Administrative Assistant/Secretary or in a similar position

Familiarity with standard office equipment such as printers, fax machines and postage machines

Excellent computer skills and knowledge of Microsoft Word, Outlook, and Excel

Highly organized with excellent time management skills and the ability to prioritize projects

Bilingual English/Spanish

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