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Assistant Secretary Jobs in Chicago, IL (NOW HIRING)

DuPage County ROE

Assistant Secretary

Wheaton, IL

$17/hr

Secretarial Support: Work closely alongside the Building Secretary to assist with general office duties, phone coverage, and daily administrative tasks. * Administrative Assistance: Provide direct ...

LHH US

Litigation Legal Assistant

Chicago, IL

$50 - $85/hr

Previous experience as a Legal Assistant or Legal Secretary, preferably supporting litigation practices. * Familiarity with legal terminology, court procedures, and litigation documents. * Strong ...

Illinois School District U-46

Sub Secretary

Elgin, IL

$19/hr

Substitute Secretary Bargaining Unit: SUB Department/Location: Elementary/Secondary Schools ... Greet and assist visitors, students, and staff in a courteous and professional manner. * Answer and ...

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Assistant Secretary information

See Chicago, IL salary details

$11

$26

$69

How much do assistant secretary jobs pay per hour?

As of Aug 24, 2026, the average hourly pay for assistant secretary in Chicago, IL is $26.07, according to ZipRecruiter salary data. Most workers in this role earn between $17.60 and $27.50 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What are the most commonly searched types of Secretary jobs in Chicago, IL?

The most popular types of Secretary jobs in Chicago, IL are:

What are popular job titles related to Assistant Secretary jobs in Chicago, IL?

For Assistant Secretary jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Assistant Secretary jobs in Chicago, IL look for?

The top searched job categories for Assistant Secretary jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Assistant Secretary jobs?

Cities near Chicago, IL with the most Assistant Secretary job openings:

Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Chicago, IL as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $54,230 per year, or $26.1 per hour.

Assistant Secretary

DuPage County ROE

Wheaton, IL

$17/hr

Full-time

Re-posted 2 days ago

Job description

Roselle School District 12 is seeking a positive, energetic, and highly organized Assistant Administrative Assistant to support both Spring Hills and Roselle Middle School. Working half-time at each location, this vital role serves as a primary face of our school offices, ensuring a welcoming environment for students, families, and staff while keeping daily operations running smoothly.

Key Responsibilities:

  • Office Culture & Support: Maintain a warm, positive, and helpful presence in the main office; enthusiastically assist students, families, and teachers with daily inquiries.
  • Attendance Management: Lead daily attendance tracking and reporting; actively collaborate as a core member of the school's Attendance Team to monitor trends and support student engagement.
  • Secretarial Support: Work closely alongside the Building Secretary to assist with general office duties, phone coverage, and daily administrative tasks.
  • Administrative Assistance: Provide direct support to school administrators by handling special projects, preparing materials, and executing requested tasks as needed.

Qualifications:

  • Excellent communication and interpersonal skills with a strong customer-service mindset.
  • Strong organizational skills and the ability to adapt seamlessly between two school environments.
  • Proficiency with basic office technology and data entry (experience with student information systems is a plus).
  • A collaborative spirit and a genuine passion for supporting a diverse school community 

Starting pay is $17 per hour.



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About DuPage County ROE

Sourced by ZipRecruiter

DuPage County Regional Office of Education (ROE), located in Wheaton, Illinois, operates within the educational sector, administering a wide array of services to support both public and private schools. This includes overseeing teacher professional development, curriculum planning, and regional safe schools. This organization was established with the core aim of assuring that education in Illinois aligns with state education laws and is of the highest standard. Its mission is to provide governance, services, and leadership needed to prepare students for success, driving regional educational initiatives that foster safe, efficient, and effective learning environments.

Industry

Education

Headquarters location

Wheaton, IL, US

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