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Assistant Secretary Jobs in Manhattan, IL (NOW HIRING)

Scout Partners

Floater Legal Secretary

Chicago, IL · Hybrid

$70K - $85K/yr

Provide comprehensive secretarial support across various departments as needed. * Assist attorneys and other legal staff with document preparation, scheduling, and other administrative tasks.

Ogletree Deakins

Legal Secretary

Chicago, IL

$40 - $44/hr

The legal secretary supports multiple labor and employment litigation attorneys (4+) by providing a ... Communicate with clients on a regular basis. * Assist with billing review, inquiries and ...

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All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Manhattan, IL

Assistant Secretary information

See Manhattan, IL salary details

$11

$26

$70

How much do assistant secretary jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for assistant secretary in Manhattan, IL is $26.44, according to ZipRecruiter salary data. Most workers in this role earn between $17.84 and $27.88 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What cities near Manhattan, IL are hiring for Assistant Secretary jobs?

Cities near Manhattan, IL with the most Assistant Secretary job openings:

Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Manhattan, IL as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 19% Part Time, 2% Temporary, and 2% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution, with an average salary of $54,991 per year, or $26.4 per hour.

Assistant Board Secretary

Regional Transportation Authority

Chicago, IL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 3 days ago

New

Job description

26-ABS
The Northern Illinois Transit Authority (NITA), formerly the Regional Transportation Authority, was created by the Illinois General Assembly and Governor JB Pritzker to make transit across northeastern Illinois work for riders as one regional transit system. NITA is seeking to fill a critical role with the newly formed Assistant Board Secretary position for the Executive Office department. Under the supervision of the Secretary of the Board and Executive Administrative Assistant provides administrative and logistical support to ensure Board and Committee meeting materials and records are prepared, organized, and maintained in alignment with established procedures and applicable laws and policies (e.g., the NITA Act, Board By-Laws, Robert's Rules of Order, and the Open Meetings Act). The role focuses on coordinating schedules, preparing documents, capturing meeting details, and supporting departmental projects for External Affairs.
NITA sets regional fares, service standards, and schedules across the Chicago Transit Authority (CTA), Metra, and Pace; plans and funds regional capital investment; and oversees the performance and finances of the three Service Boards serving riders across Cook, DuPage, Kane, Lake, McHenry, and Will counties.
As of September 1, 2026, NITA has expanded authority under Public Act 104-0457. People who join NITA now will help build the systems, policies, and partnerships that shape regional transit for years to come.
Accountabilities include but are not limited to:
  • Support preparation of Board and Committee agendas and meeting packets; assemble materials, proofread for accuracy and formatting, and prepare distribution lists and schedules.
  • Coordinate logistics for Board and Committee meetings (calendar invites, rooms/virtual links, audiovisual needs, visitor access, and materials).
  • Assist with meeting documentation by taking roll call, recording attendance and votes as directed; draft minutes and route for review, approval, and distribution.
  • Maintain and update digital files and document repositories for Board materials; upload approved documents to the NITA website under guidance and quality standards.
  • Track quorum and attendance status and compile summaries.
  • Support semi-annual review of the Executive Session docket by compiling lists and preparing materials for presentation by General Counsel.
  • Provide administrative support for contract and budget processes (requisitions, invoices, tracking spreadsheets); prepare simple status reports and route for approvals.
  • Coordinate annual renewal of agency regional and corporate memberships (forms, payments, records).
  • Serve as records liaison support by organizing, filing, and retrieving records per policy.
  • Support the legal notice process for the agency's annual public hearing by preparing drafts, tracking publications, and maintaining proofs of notice.
  • Perform other related duties as required or assigned.

The ideal candidate must have the following:
  • The knowledge, skills, and abilities equivalent to a Bachelor's degree in Business Administration, Public Administration, Political Science, Office Management or a related field is required.
  • Between one to three (1 - 3) years of progressively responsible experience as an administrative assistant or office manager required.
  • Experience working in a government agency and familiarity with ordinances/regulations is a plus.

Skills:
  • Computer Proficiency: Demonstrates the ability to efficiently use standard office software, including Microsoft Word, Excel, and Outlook, as well as digital document management systems (e.g., SharePoint or OneDrive).
  • Detail Orientation: Demonstrates the ability to thoroughly review work for accuracy, completeness, and comply with all requirements.
  • Multi-Tasking: Effectively manages multiple priorities at once, staying organized, accurate, and able to shift plans as priorities shift.
  • Interpersonal: Ability to build trust, navigate differing perspectives, and develop productive working relationships across diverse internal, governmental, and community stakeholders.
  • Communication: Ability to communicate complex information clearly and effectively, both verbally and in writing, to diverse internal and external audiences.

NITA offers a highly competitive benefits package:
  • Pension plan or 401(k) salary match provided by NITA at no cost to you
  • 401(k) and/or 457 plan options
  • Hybrid work environment and flexible work schedules
  • Transit benefits to support your commute
  • Twelve paid holidays and one floating holiday
  • Competitive personal leave package
  • Parental leave
  • Medical/Dental/Vision/Life/AD&D Insurance/Pet Insurance
  • Flexible Spending Account
  • Tuition reimbursement
  • Gym membership discount
  • Public Service Loan Forgiveness (PSLF)
  • Employee Assistance Program

This role typically offers salaries near $76,475 and NITA offers competitive salaries with the possibility of a higher offer for highly qualified candidates.
For more information about NITA, visit our website at https://www.rtachicago.org/.
To apply online: Select Login and within the drop-down box, "Login" to your account or create an account by selecting "Register."
For assistance during your application process (e.g. password login, errors, attaching documents), please contact us at: humanresources@nita.illinois.gov.
An Equal Employment Opportunity/Affirmative Action Employer

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