Permanent Secretary Jobs in Springfield, IL (NOW HIRING)

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Position Overview: The Illinois Department of Transportation is seeking to hire Executive Secretary II. The successful candidate, under direction of Bureau Chief of Airport Engineering, performs administrative secretarial work for the manager of an agency's medium program; or performs secretarial work for the manager of an agency's major program; prepares and/or keyboards documents which have an impact on program policies and procedures as well as collective bargaining issues; may supervise staff engaged in lower level office support functions.

Essential Functions: As secretary to the Bureau Chief of Airport Engineering, performs a variety of clerical and technical duties. Performs support functions for the Bureau of Airport Engineering staff as assigned by the Bureau Chief. Maintains and organizes all Division of Airport Engineering documentation. Serves as receptionist for the Bureau of Airport Engineering. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications: Requires knowledge, skill, and mental development equivalent to completion of two years of secretarial or business college and two years of secretarial experience or completion of high school and four years of secretarial experience. Requires a minimum typing speed of 55 words per minute. Qualifying state employees in the Upward Mobility Program shall have the stated requirements of this classification waived by successful completion of specific proficiency tests and training programs.

Preferred Qualifications: Prefers working knowledge of agency programs, rules and regulations. Prefers working knowledge of bookkeeping and budgetary principles and practices. Prefers working knowledge of personnel and labor relations policies and practices. Prefers thorough knowledge of the principles of office management. Prefers thorough knowledge of manual and automated office equipment. Prefers thorough knowledge of composition, grammar, spelling, and punctuation. Prefers extensive knowledge of computer program applications. Prefers ability to establish and develop written instructions and procedures. Prefers ability to apply human relations skills in interaction with management, representatives of government and private industry and the public. Prefers working knowledge of statistical analysis. Prefers ability to communicate clearly and effectively both orally and in writing.

Conditions of Employment: Requires successful completion of a background check and self-disclosure of criminal history. Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor ("OEIG") or may be subject to a fine. This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

About the Agency: The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including: Monday-Friday work schedule Flexible work schedules in several program areas (flexible time, hybrid scheduling) Health, Life, Vision, and Dental Insurance Pension Plan (12) Weeks paid Maternity/Paternity Leave Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) Employees earn (12) paid Sick Days annually New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually Employees earn (3) paid Personal Days annually (13-14) paid holidays annually (based on start date) Tuition Reimbursement Employee Assistance Program and/or mental health resources