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Assistant Office Manager Jobs in San Ramon, CA (NOW HIRING)

queueinc

Executive Assistant / Office Manager

Newark, CA · Remote

  • Medical

  • Retirement

  • PTO

About the Role We're looking for an exceptional Executive Assistant and Office Manager who thrives in fast-paced, high-ambiguity environments. You'll be the operational backbone of our Newark office ...

Cyrano

Be Seen First

Exec admin / Office Mgr / Ops

San Francisco, CA · On-site

$42K - $100K/yr

We're hiring an early Executive Assistant / Office Manager who thrives on bringing order to chaos and wants real ownership. Apply here → (Send Resume)

Ascend

Office Manager

Foster City, CA · On-site

$41 - $46/hr

  • Medical

  • Dental

  • Vision

The successful Office Manager will be highly efficient with the ability to multi-task, prepare ... Track vendor performance, service agreements, and operational expenses. * Assist with special ...

Robert Half

Office Manager

Pacheco, CA · On-site

$29 - $30/hr

... * Assist the two onsite managers in handling client interactions and other tasks. * Provide ... Qualifications: * Proven experience as an office manager or in a similar role. * Strong ...

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Assistant Office Manager information

See San Ramon, CA salary details

$13

$24

$35

How much do assistant office manager jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for assistant office manager in San Ramon, CA is $24.66, according to ZipRecruiter salary data. Most workers in this role earn between $20.43 and $28.22 per hour, depending on experience, location, and employer.

What is an assistant office manager?

Assistant Office Managers are professionals who support the daily operations of an office by assisting the Office Manager with administrative duties, supervising staff, and ensuring efficient workflow. They typically handle scheduling, maintain office supplies, process paperwork, and help resolve staff or client issues. Their role is crucial in keeping the office organized and running smoothly, often acting as a liaison between employees and upper management. Assistant Office Managers also contribute to implementing office policies and may take on managerial responsibilities when needed.

What are the key skills and qualifications needed to thrive as an assistant office manager, and why are they important?

To thrive as an Assistant Office Manager, you need strong organizational skills, attention to detail, and a background in office administration, often supported by an associate’s degree or relevant experience. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and possibly accounting systems like QuickBooks is typically required. Excellent communication, multitasking, and problem-solving abilities help you coordinate team activities and address daily challenges effectively. These skills and qualities are essential for maintaining efficient office operations and supporting overall business productivity.

What are some common challenges faced by assistant office managers, and how can they effectively address them?

Assistant Office Managers often juggle multiple responsibilities, such as coordinating schedules, managing supplies, and supporting team communication. One common challenge is prioritizing tasks during busy periods, which can be addressed by using organizational tools and clear communication with supervisors. Additionally, handling conflicting requests from staff members requires strong interpersonal skills and the ability to diplomatically set boundaries. Building good relationships within the team and staying adaptable are key to successfully navigating these challenges.

What is the difference between Assistant Office Manager vs Office Coordinator?

AspectAssistant Office ManagerOffice Coordinator
ResponsibilitiesSupports office management, oversees administrative staff, assists with policiesCoordinates daily office operations, manages schedules, handles communication
CredentialsTypically requires high school diploma or associate degree; some roles prefer experience in office administrationUsually requires high school diploma; experience in administrative support is common
Work EnvironmentOffice setting, often in larger organizations with managerial oversightOffice setting, often in smaller or medium-sized organizations
Employer UsageUsed in corporate, healthcare, educational sectorsCommon in corporate, nonprofit, and government offices

The Assistant Office Manager and Office Coordinator roles share similarities in supporting office functions but differ in scope. The Assistant Office Manager often has supervisory duties and assists with management tasks, while the Office Coordinator focuses on daily operations and communication. Both roles require administrative skills, but the Assistant Office Manager may need more experience or credentials depending on the organization.

What does an assistant office manager do?

An assistant office manager supports the office manager by handling administrative tasks such as scheduling, correspondence, and record-keeping. They often oversee daily operations, coordinate staff, and ensure office procedures run smoothly, using tools like office management software. Strong organizational and communication skills are essential for this role.
More about Assistant Office Manager jobs

What are the most commonly searched types of Office Manager jobs in San Ramon, CA?

The most popular types of Office Manager jobs in San Ramon, CA are:

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Cities near San Ramon, CA with the most Assistant Office Manager job openings:

Assistant Office Manager jobs near you
Infographic showing various Assistant Office Manager job openings in San Ramon, CA as of August 2026, with employment types broken down into 88% Full Time, 10% Part Time, and 2% Contract. Highlights an 98% In-person, and 2% Hybrid job distribution, with an average salary of $51,289 per year, or $24.7 per hour.

Assistant Office Manager

DermCare Management

San Francisco, CA • On-site

Full-time

Posted 28 days ago

Job description

Assistant Office Manager
The Assistant Office Manager will support our medical office with administrative, compliance and operational needs. Supporting our clinic’s daily operations through providing excellent customer service, administrative support and fulfilling general clerical office duties as well as responsible for general medical assistant duties when needed. This position contributes to the overall positive work environment of the office by treating peers, managers, providers and patients with fairness, professionalism and courtesy. This role must ensure adherence to all HIPAA, OSHA, federal and state guidelines specific to patient care and privacy.
The Assistant Office Manager plays a key role in the efficient daily operations of our San Francisco dermatology practice. This role supports the Clinic Manager, leads the front- and back-office teams, ensures exceptional patient experience, and plays a critical part in meeting clinic goals.
With the launch of our Red-Light Therapy Membership Program, this position will also focus heavily on sales, promotion, membership growth, and team training.
Essential Functions amp; Responsibilities:
  • Support the Office with administrative, compliance and operational needs
  • Front office duties include opening/closing duties, answering phones, assisting patients with checking in and out, verifying insurances and billing information, do cash counts and cash deposits.
  • Keeping inventory of office supplies, products and injectables and ordering of supplies, as needed.
  • Communicate with office leadership to provide administrative updates: acts as liaison between physicians, office administration, and other business departments.
  • Tracking of employee schedules and performance; monitoring timesheets and payroll records.
  • Create staffing schedules, effectively monitors workflow and work volume and re-allocates to meet regular and special scheduling requirements
  • Assist with OSHA, CLIA and other compliance needs
  • Oversees all front office functions.
  • Resolve patient concerns promptly and professionally, escalating issues appropriately.
  • Oversee front desk operations, including appointment scheduling, check-in/out, and patient communication.
  • Maintain a clean, organized, and welcoming clinic environment.
  • Maintain a regular, visible presence in each department, ensuring that the patient’s experience is positive.
  • Taking medical histories, recording patients' chief complaint and documenting provider evaluation notes of visit in patients’ chart.
  • Monitoring and documenting patient symptoms for physicians' review during clinical exams.
  • Preparing patients for examination-Prepping exam rooms for clinical, surgical or cosmetic procedures and assisting providers during exams with patient care.
  • Ensuring all consents are signed by the patient prior to provider performing any type of procedure.
  • Pre and post photos to be taken and documentation to be listed in detail for any cosmetic procedure
  • Maintaining proper cleaning of medical instruments and sterilization.
  • Reviewing office use medication and patient samples expiration dates.
  • Properly disinfecting and restocking of medical supplies in patient exam rooms
Sales amp; Membership Program (Red-Light Program Launch)
  • Lead the rollout of the new Red-Light Therapy Membership Program in the San Francisco clinic.
  • Actively promote, present, and close memberships, products, and cosmetic services.
  • Meet monthly sales targets tied to membership conversions and cosmetic service revenue.
  • Train and motivate staff to confidently discuss membership benefits and answer patient questions.
  • Build excitement and awareness among patients through in-clinic promotion, follow-up outreach, and education.
  • Partner with the marketing and leadership team to refine membership offerings and improve conversion rates.
Staff Training amp; Development
  • Coach and mentor team members to improve performance, professionalism, and service quality.
  • Support employee evaluations and provide feedback to the Clinic Manager on performance and staffing needs.
Skills amp; Abilities:
  • Skilled in verbal communications to clearly convey complex problems and proposals in both formal and informal situations
  • Proficient in Microsoft Office and Electronic Health Records systems such as EMA.
  • Able to work opening and/or closing shifts, Monday through Saturday, if needed
Qualifications amp; Experience Required:
  • Minimum of 3 years Administrative Assistant and/or Medical Front and Back-office experience
  • Medical Assistant experience
  • Exceptional Customer Service skills
  • Sales experience a plus but not required
  • Ability to work independently, demonstrating sound judgement
  • HS diploma or GED

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