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Assistant Office Administrator Jobs in Indiana (NOW HIRING)

Ogletree Deakins

Office Assistant

Indianapolis, IN · On-site

$16 - $21/hr

On a day-to-day basis, works under the direction of the Office Administrator, attorneys, paralegals, and practice assistants from whom the Office Assistant is receiving assignments. This position ...

New

Ogletree Deakins

Office Administrator

Indianapolis, IN · On-site

$17.25 - $23.75/hr

The Office Administrator is responsible for the business administration of the office and may ... * Assist shareholders with enhancing the Firm's visibility and image in the local market and ...

INCOG BioPharma Services

Office Administrator

Fishers, IN · On-site

$16.25 - $22.25/hr

Office Administrator Summary The Office Administrator plays a critical role in creating a welcoming ... * Assist with company communications, employee recognition programs, and special projects Meeting ...

INCOG BioPharma Services

Office Administrator

Fishers, IN · On-site

$16.25 - $22.25/hr

Office Administrator Summary The Office Administrator plays a critical role in creating a welcoming ... * Assist with company communications, employee recognition programs, and special projects Meeting ...

INCOG

Office Administrator

Fishers, IN

$16.75 - $23.25/hr

Office Administrator Summary The Office Administrator plays a critical role in creating a welcoming ... * Assist with company communications, employee recognition programs, and special projects Meeting ...

INCOG BioPharma Services

Office Administrator

Fishers, IN · On-site

$16.75 - $23.25/hr

The Office Administrator provides broad administrative and operational support across all ... * Assist with company communications, employee recognition programs, and special projects Meeting ...

INCOG BioPharma Services

Office Administrator

Fishers, IN · On-site

$16.75 - $23.25/hr

Office Administrator The Office Administrator plays a critical role in creating a welcoming ... * Assist with company communications, employee recognition programs, and special projects Meeting ...

Tutorperini

Office Administrator

Evansville, IN

$17.25 - $23.50/hr

Frontier-Kemper , a Tutor Perini Company, is seeking an Office Administrator to join our office in ... Provide administrative support to estimating, project management, and accounting teams * Assist ...

Tokio Marine HCC

Office Administrator

Carmel, IN · On-site

$17.75 - $24.50/hr

Office Administrator At WorldTrips, a proud member of the Tokio Marine HCC group of companies, we ... Order and maintain office supplies and equipment. * Assist with a variety of human resources and ...

Tutor Perini

Office Administrator

Evansville, IN · On-site

$17.25 - $23.50/hr

Frontier-Kemper , a Tutor Perini Company, is seeking an Office Administrator to join our office in ... Provide administrative support to estimating, project management, and accounting teams * Assist ...

Pomp's Tire Service

Office Administrator

Hammond, IN · On-site

$18 - $20/hr

We're currently looking for an Office Administrator to join our team and play a critical part in ... Welcome and assist visitors, notifying the appropriate team members as needed * Manage the ...

Tmhcc

Office Administrator

Carmel, IN · Hybrid

$18 - $24.75/hr

Office Administrator At WorldTrips, a proud member of the Tokio Marine HCC group of companies, we ... Order and maintain office supplies and equipment. * Assist with a variety of human resources and ...

pompstire

Office Administrator

Hammond, IN · On-site

$17.25 - $23.75/hr

We're currently looking for an Office Administrator to join our team and play a critical part in ... Welcome and assist visitors, notifying the appropriate team members as needed * Manage the ...

pompstire

Office Administrator

Hammond, IN · On-site

$17.25 - $23.75/hr

We're currently looking for an Office Administrator to join our team and play a critical part in ... Welcome and assist visitors, notifying the appropriate team members as needed * Manage the ...

Tokio Marine HCC

Office Administrator

Carmel, IN · On-site

$18 - $24.75/hr

Office Administrator At WorldTrips, a proud member of the Tokio Marine HCC group of companies, we ... Order and maintain office supplies and equipment. * Assist with a variety of human resources and ...

Precision Additive

Office Administrator

Noblesville, IN · On-site

$17 - $23.25/hr

Position Summary The Office Administrator serves as the operational backbone of the office, with a ... Coordinate travel arrangements and expense reporting for leadership * Assist with special projects ...

RVF Ag Services LLC

Office Administrator

Orleans, IN · On-site

$17.25 - $23.75/hr

Manage office correspondence, including emails and phone calls, demonstrating professional phone ... Assist with proofreading documents to ensure accuracy and clarity.Support customer service efforts ...

Ryder

Office Administrator

Whitestown, IN · On-site

$18.50 - $25.25/hr

Summary The Administrative Assistant I will handle a variety of tasks including administrative ... PC skills to include MS Office (Word, Excel) Advanced, Required * Prior knowledge of company ...

Cnoinc

Branch Office Administrator

Evansville, IN

$19 - $19.50/hr

Job Title Branch Office Administrator Location BLC - Evansville IN Job Details Overall Job Summary ... BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may ...

Cnoinc

Branch Office Administrator

Indianapolis, IN · On-site

$19 - $19.50/hr

Job Title Branch Office Administrator Location BLC - Indianapolis IN Job Details Overall Job ... BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may ...

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All JobsOffice Administrator JobsAssistant Office Administrator JobsAssistant Office Administrator Jobs in Indiana

Assistant Office Administrator information

See Indiana salary details

$12

$26

$46

How much do assistant office administrator jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for assistant office administrator in Indiana is $26.96, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $31.92 per hour, depending on experience, location, and employer.

What does an assistant office administrator do?

An assistant office administrator supports daily office operations by handling administrative tasks such as scheduling, correspondence, data entry, and filing. They often use office software like Microsoft Office and coordinate with team members to ensure smooth workflow and organization.

What are the key skills and qualifications needed to thrive as an assistant office administrator?

To thrive as an Assistant Office Administrator, you need strong organizational skills, attention to detail, and proficiency in office procedures, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills and qualities are crucial for ensuring smooth office operations, supporting team productivity, and providing effective administrative support.

What are some common challenges faced by assistant office administrators, and how can they be successfully managed?

Assistant Office Administrators often juggle multiple tasks such as scheduling, managing correspondence, and supporting various team members, which can lead to conflicting priorities and tight deadlines. Successfully managing these challenges requires strong organizational skills, the ability to communicate clearly, and proficiency with office technology. Setting clear priorities, proactively communicating with colleagues about workload, and staying adaptable to sudden changes can help ensure day-to-day operations run smoothly.

What is an assistant office administrator?

Assistant Office Administrators provide support in managing the daily operations of an office. Their duties often include handling correspondence, organizing files, scheduling appointments, ordering supplies, and assisting with basic bookkeeping tasks. They help ensure that the office runs smoothly by supporting management and staff with administrative tasks. This role requires strong organizational, communication, and multitasking skills.

What is the difference between Assistant Office Administrator vs Office Coordinator?

AspectAssistant Office AdministratorOffice Coordinator
Primary RoleSupports administrative tasks, manages office operations, assists with communicationCoordinates office activities, manages schedules, handles logistics
Required SkillsAdministrative skills, communication, organizationOrganizational skills, multitasking, communication
Work EnvironmentOffice setting, administrative supportOffice setting, event planning, logistics
Common UsageUsed in various industries for administrative support rolesUsed in corporate and organizational settings for managing office functions

The Assistant Office Administrator and Office Coordinator roles share similarities in supporting office functions and requiring organizational skills. However, the Assistant Office Administrator typically provides broader administrative support, while the Office Coordinator focuses more on coordinating activities and logistics. Both roles are essential for smooth office operations and are often found in similar work environments.

What are the most commonly searched types of Office Administrator jobs in Indiana?

The most popular types of Office Administrator jobs in Indiana are:

What are popular job titles related to Assistant Office Administrator jobs in Indiana?

For Assistant Office Administrator jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Assistant Office Administrator jobs in Indiana look for?

The top searched job categories for Assistant Office Administrator jobs in Indiana are:

What cities in Indiana are hiring for Assistant Office Administrator jobs?

Cities in Indiana with the most Assistant Office Administrator job openings:

Assistant Office Administrator jobs near you
Infographic showing various Assistant Office Administrator job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution, with an average salary of $56,079 per year, or $27 per hour.

Office Assistant

Ogletree Deakins

Indianapolis, IN • On-site

$16 - $21/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted yesterday

New

Job description

Position Summary
Our Indianapolis, IN office has an opportunity for an Office Assistant to join the firm's expanding practice. On a day-to-day basis, works under the direction of the Office Administrator, attorneys, paralegals, and practice assistants from whom the Office Assistant is receiving assignments. This position supports the delivery of quality legal services to clients by providing clerical assistance to an office, and by working collaboratively and cooperatively in a team-oriented environment.
Essential Functions
Reception/Hospitality - May provide back-up support to the receptionist and/or other office personnel during breaks, lunches, after hours and absences which may include the following:
  • Open front doors and prepare reception area for business each morning.
  • Answer multi-line phone system. Screen phone calls and take messages as required or direct callers to their destination.
  • Communicate effectively and professionally with clients and others in the Firm.
  • Receive and direct clients and visitors.
  • Keep general state of reception area and conference rooms clean.
  • Have general knowledge of employee absences to determine appropriate routing of phone calls, mail, and deliveries.
  • Maintain parking validation log.
  • Maintain conference rooms and visitor office reservations using Maptician.
  • Order meals for meetings.
  • Conference room set-up and clean-up.
Administrative Support
  • Order and stock office and kitchen supplies.
  • Enter vendor invoices and expense reimbursement requests into Chrome River.
  • May assist with processing local office check requests.
  • Create client file labels and assemble physical files.
  • Assist with set-up, clean up and various other responsibilities related to local marketing and office events. Such support may require employee to work hours outside of normal business hours and limited travel.
Facilities
  • May assist Office Administrator with building/office access keycards and parking access for new and departing employees.
  • Assist with internal office moves and set up of workstations for new employees.
  • General kitchen maintenance to include loading and unloading dishwasher and making sure area is tidy and kept clean. Clean and perform maintenance on coffee machines and refrigerators, as needed.
  • May assist with audio visual equipment.
Records and File Room
  • Maintain central file room including, but not limited to, keeping client files in alphabetical order with adequate space for incoming files and filing, pull and reshelve files as requested and assist with locating files.
  • Maintain current and accurate off-site records using firm database.
  • Receive, box, inventory, scan, update database and schedule pick-up of files marked for off-site storage.
  • Coordinate timely retrieval of off-site files as requested.
Mailroom/Copy Center
  • Receive, stamp, and log all incoming mail and packages and scan/deliver to recipients.
  • Prepare and process outgoing mail and packages and ensure they are picked up at the end of each workday. Arrange for specialized mail or messenger services, as required.
  • Monitor and distribute incoming faxes.
  • Photocopy and scan documents as requested by practice assistants, paralegals, attorneys and Office Administrator.
  • Ensure all copy machines and printers are stocked with paper on a daily basis.
  • Perform routine maintenance on equipment. Request and coordinate service calls and repairs for copiers and other office equipment and facilities.
  • Maintain inventory of mailroom supplies.
  • Maintain postage meter.
Library
  • May work collaboratively with Office Administrator to ensure that library subscriptions are current and requests for new additions are approved.
  • Receive incoming subscription updates and file accordingly.
Requirements
  • 1+ year previous experience in a clerical or Office Assistant role.
  • Strong interpersonal and customer service skills.
  • Strong communication skills, written and verbal.
  • Pleasant and clearly understandable phone voice.
  • Ability to read, respond timely/accurately to and organize a high volume of emails.
  • Ability to work on multiple tasks.
  • Good organizational skills including filing.
  • Ability to keep work area organized and tidy.
  • Ability to sit at a desk for one or more hours at a time.
  • Ability to lift and carry up to 50 pounds.
  • Good typing speed with few errors.
  • Strong proofreading skills.
  • Time management skills and ability to work independently as well as with a team.
  • Consistent and punctual attendance.

Benefits
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.
Contact Information
If you have questions, please e-mail Lily James at lily.james@ogletree.com with "Office Assistant - Indianapolis" in the subject line. Please note, applications submitted via e-mail will not be considered.
Firm Overview
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a "Law Firm of the Year" for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its "Law Firm of the Year" in the Litigation - Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.
Equal Opportunity Employer.

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