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Assistant Office Admin Jobs in Indiana (NOW HIRING)

Tmhcc

Office Administrator

Carmel, IN · Hybrid

$18 - $24.75/hr

Office Administrator At WorldTrips, a proud member of the Tokio Marine HCC group of companies, we ... Order and maintain office supplies and equipment. * Assist with a variety of human resources and ...

pompstire

Office Administrator

Hammond, IN

$17.25 - $23.75/hr

We're currently looking for an Office Administrator to join our team and play a critical part in ... Welcome and assist visitors, notifying the appropriate team members as needed * Manage the ...

pompstire

Office Administrator

Hammond, IN · On-site

$17.25 - $23.75/hr

We're currently looking for an Office Administrator to join our team and play a critical part in ... Welcome and assist visitors, notifying the appropriate team members as needed * Manage the ...

Tokio Marine HCC

Office Administrator

Carmel, IN · On-site

$17.75 - $24.50/hr

Office Administrator At WorldTrips, a proud member of the Tokio Marine HCC group of companies, we ... Order and maintain office supplies and equipment. * Assist with a variety of human resources and ...

Tokio Marine HCC

Office Administrator

Carmel, IN · On-site

$18 - $24.75/hr

Office Administrator At WorldTrips, a proud member of the Tokio Marine HCC group of companies, we ... Order and maintain office supplies and equipment. * Assist with a variety of human resources and ...

Prime Outlets

Administrator, Office

Edinburgh, IN · On-site

$17.25 - $23.75/hr

The Office Administrator must be able to evaluate alternatives, choose best practices and complete ... If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist ...

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Assistant Office Admin information

What are the key skills and qualifications needed to thrive as an assistant office admin?

To thrive as an Assistant Office Admin, you need organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and basic bookkeeping tools is typically required. Strong communication, multitasking, and problem-solving abilities help you effectively support the office environment and collaborate with colleagues. These skills ensure smooth daily operations, efficient workflow, and a productive workplace.

What are some typical challenges an assistant office admin might face when managing multiple tasks and priorities?

Assistant Office Admins often juggle a variety of responsibilities, such as scheduling meetings, managing correspondence, and maintaining office supplies. A common challenge is balancing urgent requests from different team members while keeping routine tasks on track. Effective time management, clear communication, and the ability to adapt quickly are essential to staying organized and ensuring nothing falls through the cracks. Many offices use digital tools and collaborative platforms to help streamline these processes, so familiarity with such systems can be highly beneficial.

What is an assistant office admin?

Assistant Office Admins, also known as Administrative Assistants or Office Assistants, are professionals who support the daily operations of an office. They perform a variety of tasks such as answering phones, scheduling appointments, managing files, handling correspondence, and assisting other staff members with administrative duties. Their role is essential in ensuring that the office runs smoothly and efficiently, often acting as the first point of contact for visitors and clients. Strong organizational, communication, and computer skills are important for success in this role.

What is the difference between Assistant Office Admin vs Office Coordinator?

AspectAssistant Office AdminOffice Coordinator
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma; often similar certifications
Work EnvironmentOffice settings, supporting administrative tasksOffice settings, managing daily operations and coordination
Employer UsageCommonly used in small to medium offices for administrative supportUsed across industries to oversee office functions and logistics
Search/Comparison IntentYesYes

While both roles support office functions, the Assistant Office Admin primarily provides administrative support, handling tasks like scheduling and correspondence. The Office Coordinator often manages broader office operations, including logistics and workflow coordination. The roles overlap but differ in scope and responsibilities, with the Office Coordinator typically taking on more operational duties.

What are the most commonly searched types of Office Admin jobs in Indiana?

The most popular types of Office Admin jobs in Indiana are:

What are popular job titles related to Assistant Office Admin jobs in Indiana?

For Assistant Office Admin jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Assistant Office Admin jobs in Indiana look for?

The top searched job categories for Assistant Office Admin jobs in Indiana are:

What cities in Indiana are hiring for Assistant Office Admin jobs?

Cities in Indiana with the most Assistant Office Admin job openings:

Assistant Office Admin jobs near you
Infographic showing various Assistant Office Admin job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution.

Office Administrator

Tmhcc

Carmel, IN • Hybrid

$18 - $24.75/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 18 days ago

Job description

Office Administrator


At WorldTrips, a proud member of the Tokio Marine HCC group of companies, we believe in more than just business-we believe in empowering our people. As a global leader in specialty travel medical and trip protection insurance, we are passionate about preparing travelers for the unpredictable while fostering a work environment where bold ideas and transformative solutions are valued at every level. Our mission, "To Be a Good Company," reflects our commitment to people and community, recognizing the importance of giving back and driving positive change.

We are proud to be named as a Top Workplace Winner for the past four years by IndyStar!

We're looking for a proactive and organized Office Administrator to support the day-to-day operations of our office. This role offers the opportunity to work across multiple business functions, providing administrative support that helps keep our team organized, efficient, and successful.

If you are a motivated professional with the skills and experience to succeed in this role, we encourage you to apply and join our team. Join a team where your success is our priority!

This role is Hybrid, you must be able to come into Carmel, IN office.

Key Responsibilities:
  • Coordinate day-to-day office operations and serve as a primary point of contact for office-related needs
  • Order and maintain office supplies and equipment.
  • Assist with a variety of human resources and talent acquisition activities, including recruitment coordination, onboarding support, and other HR administrative functions.
  • Support recruiting and employer branding initiatives by coordinating job postings, candidate communications, and community outreach efforts.
  • Research, verify, and maintain accurate information across multiple systems and databases.
  • Prepare, organize, and maintain company records, files, reports, and other business documentation.
  • Coordinate calendars, meetings, and company events to support daily business operations.
  • Serve as a liaison with building management, vendors, and service providers to ensure efficient office operations
  • Provide administrative support across departments as needed, including assisting with special projects and clerical overflow.
  • Perform other administrative duties and cross-functional support as assigned.
Skills and Experience Needed:
  • High School or GED
  • 2+ years of administrative support experience
  • Possess and have ability to apply basic knowledge of principles, practices, and procedures
  • Good written and verbal communication skills
  • Good organizational and analytical skills; demonstrated ability to manage multiple tasks simultaneously
  • Intermediate proficiency and experience using Microsoft Office Package (Excel, Access, PowerPoint, Word)
What We Offer
  • Hybrid Schedule, 2 days work from home and 3 days in office (fully remote work not available)
  • Strong learning culture with ongoing development opportunities
  • Comprehensive medical, vision, and dental coverage, with eligibility beginning on your first day of employment
  • Basic life and disability insurance
  • 401(k) plan with 6% company match
  • 20 days of PTO, two floating holidays, approximately 11 paid holidays, and volunteer time off
  • Paid parental leave
  • Access to our award-winning wellness program, including mental health services, fitness network membership, and a complimentary Headspace subscription
  • Student loan matching program

WorldTrips is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity, genetic information, marital status, medical condition, national origin, physical or mental disability, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances.

You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the Company is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction or challenge the accuracy of the background report.

As an insurance company, we comply with certain federal, state and local laws such as the Violent Crime Control and Law Enforcement Act of 1994 (18 USC 1033(e)), which restricts our ability to employ individuals with certain types of criminal convictions. Where not restricted by law and for criminal history not covered by this law, the Company will consider qualified applicants with arrest or conviction history in compliance with applicable law.

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