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Assistant Medical Affairs Jobs (NOW HIRING)

Crouse Hospital

Manager of Medical Affairs

Syracuse, NY · On-site

$85K - $99K/yr

Provide orientation and ongoing job training/followup of all employees. * Assist Medical Affairs coordinators who are having difficulty researching specific information through primary source ...

Crouse Hospital

Manager of Medical Affairs

Syracuse, NY · On-site

$85K - $99K/yr

Provide orientation and ongoing job training/followup of all employees. * Assist Medical Affairs coordinators who are having difficulty researching specific information through primary source ...

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Assistant Medical Affairs information

What jobs fall under assistant medical affairs?

Jobs that fall under assistant medical affairs typically include roles such as Medical Affairs Assistant, Medical Communications Coordinator, Medical Information Associate, and Medical Science Liaison Support. These positions support medical teams by managing documentation, coordinating communications, and assisting with clinical or scientific data, often requiring knowledge of medical terminology and relevant regulations.

What is the difference between Assistant Medical Affairs vs Medical Affairs Coordinator?

AspectAssistant Medical AffairsMedical Affairs Coordinator
Required CredentialsBachelor's degree, life sciences background, possibly certificationBachelor's degree, experience in medical or healthcare settings
Work EnvironmentPharmaceutical or biotech companies, healthcare settingsMedical departments, healthcare organizations, pharmaceutical companies
Employer & Industry UsageUsed in pharmaceutical and biotech industries to support medical teamsCommonly employed in medical departments to coordinate activities
Search & Comparison IntentPeople comparing entry-level medical support rolesIndividuals seeking roles in medical coordination and support

The Assistant Medical Affairs role typically involves supporting medical teams with research, documentation, and communication tasks, often requiring a background in life sciences. The Medical Affairs Coordinator focuses more on organizing medical activities, managing documentation, and coordinating between teams. Both roles are essential in pharmaceutical and healthcare settings, but they differ in responsibilities and focus areas.

More about Assistant Medical Affairs jobs
What cities are hiring for Assistant Medical Affairs jobs? Cities with the most Assistant Medical Affairs job openings:
What are the most commonly searched types of Medical Affairs jobs? The most popular types of Medical Affairs jobs are:
What states have the most Assistant Medical Affairs jobs? States with the most job openings for Assistant Medical Affairs jobs include:
What job categories do people searching Assistant Medical Affairs jobs look for? The top searched job categories for Assistant Medical Affairs jobs are:
Assistant Medical Affairs jobs near you
Infographic showing various Assistant Medical Affairs job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Administrative Assistant - Medical Affairs

Aequor Inc

Princeton, NJ • On-site

$19.50 - $25.50/hr

Other

Posted 7 days ago

Job description

Contractor – Medical Affairs Administrative & Operations Support

We are seeking a highly organized and proactive contractor to provide comprehensive administrative and operational support to the Medical Affairs (MA) Department. This role will serve as a key liaison for the MA Leadership team, ensuring seamless coordination of internal and external communications, meetings, and business processes. The ideal candidate will bring experience in Medical Affairs operations, strong technical skills, and the ability to manage multiple priorities in a dynamic environment.

Key Responsibilities

Administrative & Communication Support

  • Provide primary administrative support to the MA Department, including scheduling meetings, coordinating travel, and processing expense reports.
  • Serve as the main point of contact for the MA Leadership team, ensuring timely communication with internal and external stakeholders.
  • Assist in the preparation of reports, presentations, and planning documents using Excel, PowerPoint, and Word.
  • Support the creation and distribution of MA communications, including literature alerts and quarterly insight reports.

Project & Meeting Coordination

  • Collaborate with leadership to develop and distribute meeting agendas and minutes, ensuring alignment on objectives and follow-up actions.
  • Support the planning and execution of advisory boards and other key MA events.
  • Perform administrative and basic analytics for special projects as needed.

Systems & Process Management

  • Manage daily operations and user support for MA-related systems such as ARIBA, TNAV BPO, IQVIA, and Sunshine Reporting.
  • Design and maintain Teams and SharePoint sites for MA collaboration and document management.
  • Coordinate Medical HUB activities, including folder creation, quarterly reporting, access management, and content updates.
  • Assist in the development and delivery of user training for MA IT systems to ensure adoption and effective utilization.

Strategic & Operational Support

  • Partner with department leaders to align IT systems with strategic objectives and identify process improvement opportunities.
  • Work with MA Leads to disseminate key reports and insights to stakeholders.
  • Maintain confidentiality and ensure accuracy in handling sensitive information.
Qualifications

Education & Experience

  • Bachelor's degree or equivalent experience required.
  • Minimum 3 years of experience in Medical Affairs within the pharmaceutical industry (e.g., scientific communications, medical information, field medical).

Technical Skills

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, SharePoint).
  • Experience with Medical Affairs systems preferred:
    • ARIBA
    • Grants systems (IIT, IME)
    • Digital educational platforms
    • Concur, KOL management, learning management, and library systems

Core Competencies

  • Strong written and verbal communication skills in English.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • High attention to detail, follow-through, and organizational skills.
  • Ability to assess priorities, manage multiple tasks, and meet deadlines.
  • Professional demeanor and ability to interact with all levels of management.

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