Assistant Estate Manager Jobs in Santa Rosa, CA (NOW HIRING)

Assistant Project Manager-Real Estate Development

Salary Range: $95,000-$110,000/year DOE

Your Impact

The Assistant Project Manager plays a critical role in ensuring that Habitat Greater San Francisco remains a leading affordable housing developer in the region. This position is a key piece for the team to move projects forward in the company's real estate pipeline. The Assistant Project Manager will report to the Director of Real Estate and will work closely with the real estate project management team to support all phases of real estate development.

Our Core Values

At HGSF, our work is grounded in the belief that affordable homeownership transforms lives and strengthens communities. Our Core Values shape how we show up—for our homeowners, our partners, and each other—and we seek team members who consistently embody these values in their daily work. We don't just put these on a poster—we hire, evaluate, and grow our team based on them. If these resonate with how you work, we want to hear from you!

• Problem Solver – You bring a can-do mindset, stay adaptable in changing circumstances, and proactively find creative, pragmatic solutions.
• Humbly Confident – You know your strengths and are open to learning from others, model grace and humility, and express gratitude for your team and HGSF's mission.
• Accountable – You finish what you start, communicate clearly, and take responsibility for outcomes.
• Relationship Builder – You work well across teams, build trust through consistency, and engage others with thoughtfulness, collaboration, and care.

Primary Responsibilities

PROJECT, DIRECTOR OF REAL ESTATE, AND PROJECT MANAGER SUPPORT (60%)

• Support a Project Manager (PM) and the Director of Real Estate (DRE) with a variety of project management and administrative duties.
• Manage invoicing, contracting and change orders process with established vendors and partners.
• Provide general project administration at Director of Real Estate's direction to keep projects well organized, on budget, and on schedule.
• Work with PM and DRE to track and monitor established project budgets and schedules, while guaranteeing project maintain a high level of quality.
• Assist with communication among project team members, consultants, agency contacts, and other HGSF departments, and perform specific, case-by-case project tasks.

INTERDEPARTMENTAL COORDINATION (15%)

• Support work with the larger HGSF project team, including aspects of public funding applications, supporting community engagement, sales activities, preparing projects to begin construction, and close out after project completion.
• Help facilitate project meetings, external stakeholder calls, and bi-weekly dashboard and department meetings. \
• Collaborate with the PM and Homeownership & Community Engagement team with the creation and implementation of all documents for Homeowner's Associations and required Public Report filings with the Department of Real Estate (DRE).

REPORTING & COMPLAINCE (15%)

• Prepare project reports for presentation to leadership, board and subcommittees, potential funders, and other stakeholders.
• Work with the accounting team to monitor purchase orders, change orders, and existing contracts.
• Support public funding and accounting teams with the creation of funding reimbursement packages.
• If requested, provide needed information for private funding team in support of foundation or private donor requests.
• Assist project team by tracking any required deliverables during the construction process, including subsidy requirements, sustainability or green building program requirements, or other established HGSF goals for each specific project.

Other Duties as Assigned (10%)

• Represent the Real Estate team at in person city or county, agency, or stakeholder meetings at locations throughout our service area, including potential night or weekend work, if necessary, in support of a project.
• Support the team by completing discrete, assigned tasks associated with all aspects of the real estate process, including but not limited to zoning approvals, permitting, and design processes, which could include consultant management, permitting packet coordination, responding to agency review comments, environmental assessments, construction document coordination, design specifications, department of real estate applications, and other tasks.

Minimum Qualifications

• Bachelor's degree or 2-3 years of relevant working experience in a project management role or with an affordable housing developer.
• Strong written and verbal communication skills with the desire to clearly communicate with a wide range of stakeholders, partners, and internal staff.
• Effective prioritization and organizational skills; strong attention to detail.
• Able to work independently while also contributing to a team environment.
• Ability to always maintain discretion and confidentiality.
• Ability to apply basic problem-solving principles to real estate challenges.
• Excellent organizational and prioritization skills; ability to manage an unpredictable workflow and possess the flexibility to manage shifting deliverables.
• Computer knowledge and efficiency, including Microsoft Office Suite, Excel and Project.
• Must be able to travel within HGSF's tri-county service area (San Francisco, Marin, San Mateo).
• Must be able to pass background check. (In accordance with state and county law: convictions do not necessarily rule out employment, it depends on the nature and severity of the conviction and is evaluated on a case by case basis, check is conducted on last 7 years only.)

Preferred Qualifications

• Knowledge of Procore, BlueBeam, PlanGrid, or Sage.
• US Green Building Council LEED Green Associate accreditation or experience with LEED, Green Point Rated, Energy Star or comparable sustainable building program.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Demands

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and stand or bend as necessary. Must be able to travel within HGSF's service area. Trips to project sites may be necessary, which may include walking over uneven ground and traversing an active project site.

Benefits
Compensation for this role is competitive, DOE. This full-time position offers medical, dental and vision insurance, life insurance, long-term disability, employee assistance program (EAP), Flex Savings Account (FSA), Health Spending Account (HSA) 403(b) retirement account with a company match up to 5% (based on tenure), commuter benefits, tuition/education reimbursement, 20 paid vacation days, 3 front-loaded sick days (accrue up to 80 hours per year), and 13 paid holidays

EEO: Habitat Greater San Francisco is an equal opportunity employer. Habitat Greater San Francisco strives to reflect the diverse community it serves. Applicants who contribute to this diversity are strongly encouraged to apply. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
Habitat GSF receives federal funds through Self-Help Homeownership Opportunity Program (SHOP) and is required by federal law, to the greatest extent possible, to provide job training and employment opportunities to Section 3 residents. *Section 3 residents are defined as public housing residents or low-income persons who live in metropolitan area or non-metropolitan counties where HUD-assisted projects are located.