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Archival Processing Assistant Jobs (NOW HIRING)

Christian Science

Assistant Archivist

Boston, MA · On-site

$29.48 - $38.32/hr

Develops and implements processing plans independently * Arranges and describes archival ... N/A Regular Contacts The Assistant Archivist will primarily support the work of Special Collections ...

American

$18.40/hr

... Assistant responsible for ... processing archival collections donated by the USAID Alumni Association. Working under the ...

Syracuse University

Digital Archivist

Syracuse, NY · On-site

$64K - $72K/yr

Responsibilities Archival Processing and Management * Arrange and describe born-digital and hybrid ... Acquisition and Collection Development * Assist curators and University Archives staff in ...

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Archival Processing Assistant information

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How much do archival processing assistant jobs pay per year?

As of Aug 22, 2026, the average yearly pay for archival processing assistant in the United States is $66,561.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $81,000.00 per year, depending on experience, location, and employer.

What is an archival processing assistant?

Archival Processing Assistants are professionals who help organize, catalog, and preserve historical documents and records in archives, libraries, or museums. They work under the supervision of archivists to arrange collections, create finding aids, and ensure that materials are stored properly for long-term preservation. Their duties often include rehousing materials, entering data into databases, and assisting researchers in locating information. This role is essential for maintaining accessibility and organization of valuable archival collections.

What are the key skills and qualifications needed to thrive as an archival processing assistant?

To thrive as an Archival Processing Assistant, you need strong organizational skills, attention to detail, and a background in library science or archival studies, often supported by a bachelor's degree. Familiarity with archival management software, cataloging systems, and digital preservation tools is typically required. Excellent communication, teamwork, and problem-solving abilities help you collaborate effectively and ensure accurate documentation. These skills are essential for maintaining the integrity, accessibility, and usability of archival collections.

What are some common challenges faced by archival processing assistants when organizing collections?

Archival Processing Assistants often encounter challenges such as working with incomplete or poorly labeled collections, deciphering handwritten or outdated documents, and ensuring the preservation of fragile materials. They must balance the need for efficient processing with maintaining the integrity and context of archival items. Collaboration with archivists and subject specialists is essential to accurately describe and organize materials, making them accessible to researchers.

What is the difference between Archival Processing Assistant vs Archivist?

AspectArchival Processing AssistantArchivist
CredentialsHigh school diploma or associate degree; some roles may require a bachelor'sBachelor's or master's degree in library science, history, or related field
Work EnvironmentArchives, libraries, museums, government agenciesArchives, museums, libraries, research institutions
ResponsibilitiesAssisting with cataloging, organizing, and processing archival materialsAppraising, acquiring, preserving, and providing access to archival collections
Common Search IntentEntry-level archival support rolesProfessional archival management and decision-making

In summary, an Archival Processing Assistant typically performs support tasks like organizing and cataloging archival materials, often requiring less formal education. An Archivist, on the other hand, holds advanced degrees and manages entire collections, making strategic decisions about preservation and access.

What cities are hiring for Archival Processing Assistant jobs?

Cities with the most Archival Processing Assistant job openings:

What states have the most Archival Processing Assistant jobs?

States with the most job openings for Archival Processing Assistant jobs include:

What job categories do people searching Archival Processing Assistant jobs look for?

The top searched job categories for Archival Processing Assistant jobs are:

Archival Processing Assistant jobs near you

Processing Assistant II, Historical Manuscripts & Archives

University of Southern Mississippi

Hattiesburg, MS • On-site

Full-time

Posted 2 days ago

New

University Of Southern Mississippi rating

7.0

Company rating: 7.0 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

438th of 620 rated colleges and universities

Job description

Special Instructions to Applicants
Review of applications will begin two weeks after posting and will continue until position is filled.  Please attach cover letter and transcripts to application packet.
Applicants must be currently authorized to work in theUnited States on a full-time basis without the need for visa sponsorship. TheUniversity will not sponsor applicants for work visas (e.g., H-1B).
Job Summary 
Arranges and describes manuscript collections under the direction of theAssistant Curator, Historical Manuscripts. Conducts research onbiography/history of donor/donating organization. Contributes, expertly searches andretrieves records from several complex archival and library systems such as ArchivesSpace,Preservica, LibApps, and Alma.Communicates with donors as required. Provides reference service for patrons inthe Cleanth Brooks Reading room.
PrimaryJob Duties and Responsibilities

  1. Arranges manuscript collections in accordance with accepted archival principles of provenance and original order. Develops processing plan in collaboration with the Assistant Curator. Identifies and maintains record series. Imposes order as needed. Identifies and sequesters confidential materials in the manuscript collections to ensure that access restriction procedures are followed; weeds non-record materials; separates and intellectually links resolves routine problems, identifies and refer complex problems to supervisor. Compiles monthly progress reports.
  2. Describes manuscript collections in accordance with accepted archival practice. Creates objective, pertinent, and concise finding aids for the collections, including traditional and online EAD-compliant finding aids utilizing ArchivesSpace. Researches donor or donating organization to write biographical or historical entries in finding aid. Communicates with donors as appropriate to gather information on the collection.
  3. Provides reference service for patrons in the Cleanth Brooks Reading room. Records statistics in LibApps.
  4. Provide reference service for patrons in the Cleanth Brooks Reading Room. Track orders for digital images. Submit digitization requests to the Digital Lab. Obtain patron's and curator's signatures on Intent to Publish form. Calculate payment based on fee schedule. Invoice patron, accept payment, and submit invoice with payment to Special Collections Specialist.
  5. Assist in environmental monitoring of the storage and conservation areas.
  6. Completes special projects and other duties including but not limited to assisting in the shifting to materials and with special events.  Participates in University Library committees and groups.

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