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Archival Assistant Jobs (NOW HIRING)

Spelman College

Assistant Archivist

Atlanta, GA · Remote

Performs core archival processing and collection management functions including processing digital and physical archival collections and assists with other departmental needs and projects * Assist ...

Spelman College

Assistant Archivist

Atlanta, GA · On-site

Performs core archival processing and collection management functions including processing digital and physical archival collections and assists with other departmental needs and projects * Assist ...

Pace University

Archives Assistant

Manhattan, NY · On-site

... pertaining to organizing archival materials, re-boxing and re-shelving materials, scanning documents and photos, creating presentations and responding to research requests. The Archives Assistant ...

Whitman College

Archives Assistant

Walla Walla, WA · On-site

$22.18 - $24.79/hr

Page and re-shelve archival materials and rare books including assisting with logistics for class ... The Archives Assistant may be exposed to dust, pollen, and other related contaminants generated by ...

Whitman College

Archives Assistant

Walla Walla, WA · On-site

$22.18 - $24.79/hr

Page and re-shelve archival materials and rare books including assisting with logistics for class ... The Archives Assistant may be exposed to dust, pollen, and other related contaminants generated by ...

Whitman College

Archives Assistant

Walla Walla, WA

$22.18 - $24.79/hr

Page and re-shelve archival materials and rare books including assisting with logistics for class ... The Archives Assistant may be exposed to dust, pollen, and other related contaminants generated by ...

American

$18.40/hr

Handle all archival collections materials with care and perform basic preservation measures as ... The Student Assistant will be expected to maintain a regular schedule set with their supervisor.

Houston Ballet

Part-Time Archive Assistant

Houston, TX · On-site

... archival documents across the organization. The primary components of the project are: 1) ... The Archive Assistant is a part-time, in-person position. They will: • Assist in the inventory ...

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Archival Assistant information

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$26.5K

$66.6K

$117.5K

How much do archival assistant jobs pay per year?

As of Sep 4, 2026, the average yearly pay for archival assistant in the United States is $66,561.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $81,000.00 per year, depending on experience, location, and employer.

What is an archival assistant?

Archival Assistants are professionals who help manage, organize, and preserve historical documents, records, and other archival materials. They support archivists by cataloging items, assisting with research requests, and ensuring materials are safely stored and accessible. Their work is essential in libraries, museums, government agencies, and other organizations that maintain valuable records. Archival Assistants also help digitize physical records to improve access and preservation. This role requires attention to detail, organizational skills, and a passion for history and preservation.

What are the key skills and qualifications needed to thrive as an archival assistant, and why are they important?

To thrive as an Archival Assistant, you need a background in library science, history, or a related field, along with knowledge of archival principles and organizational systems. Familiarity with archival management software, digital cataloging tools, and preservation techniques is often required. Attention to detail, strong organizational skills, and effective communication help ensure accurate record-keeping and collaboration with colleagues. These skills and qualities are crucial for maintaining the integrity, accessibility, and preservation of valuable records and historical materials.

What are some common challenges faced by archival assistants when handling historical materials?

Archival Assistants often work with delicate, rare, or deteriorating materials that require special care and handling procedures. Ensuring proper preservation while maintaining organizational efficiency can be challenging, especially when processing large volumes of collections. Additionally, accurately cataloging and digitizing records demands strong attention to detail and familiarity with archival standards. Collaboration with archivists and researchers also requires clear communication to balance accessibility with preservation needs.

What is the difference between Archival Assistant vs Library Assistant?

AspectArchival AssistantLibrary Assistant
Required CredentialsHigh school diploma; some roles prefer archival or records management certificationsHigh school diploma; library science coursework or certification optional
Work EnvironmentArchives, museums, historical societiesPublic, academic, or community libraries
Employer & IndustryArchives and historical institutionsLibraries and educational institutions
Common Search & ComparisonYesYes

The main difference between an Archival Assistant and a Library Assistant lies in their work environment and focus. Archival Assistants work primarily with historical records and archives, while Library Assistants support library operations and customer service. Both roles require similar educational backgrounds but serve different institutional needs.

How to become an archival assistant?

To become an archival assistant, candidates typically need a high school diploma or equivalent, with some positions preferring postsecondary education in history, library science, or archival studies. Relevant skills include attention to detail, organization, and familiarity with archival software or cataloging systems; internships or volunteer work can also provide valuable experience. Certifications are not usually required but can enhance job prospects.

What does an archival assistant do?

An archival assistant helps organize, catalog, and preserve historical documents, records, and artifacts. They may use specialized software and follow established procedures to ensure materials are properly stored and accessible for research or reference. Attention to detail and knowledge of archival standards are important in this role.
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What are the most commonly searched types of Archival jobs?

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Archival Assistant jobs near you
Infographic showing various Archival Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $66,561 per year, or $32 per hour.

Assistant Archivist

Spelman College

Atlanta, GA • Remote

Full-time

Re-posted 12 days ago

Job description

Position Information

Applicants must be legally authorized to work in the United States at the time of hire and must maintain authorization throughout employment. This position is not eligible for sponsorship.
This position is contingent upon the availability of sufficient funding.

Position Title Assistant Archivist Position Summary
Under the supervision of the College Archivist, the Assistant Archivist will oversee the planning and implementation of physical and digital archival processing for the Spelman Archives, assist with reference requests, and help coordinate outreach activities such as instruction, programming, and exhibits.
Essential Duties and Responsibilities
  • Arrange material in alphabetical, chronological or subject order in accordance with a predetermined plan of arrangement
  • Perform routine preservation work, including identifying and photocopying unstable material; removing paper clips, staples, rubber bands, and other damaging materials
  • Prepare and input/type item-level inventory list of the physical contents of archival collections
  • Assist with the physical receipt, shelving and relocation of archival collections
  • Prepare transfer documentation for college departments and acknowledgement correspondence for donors to the Archives
  • Performs core archival processing and collection management functions including processing digital and physical archival collections and assists with other departmental needs and projects
  • Assist with data entry for physical and digital archival collections in ArchivesSpace
  • Assist in supervising undergraduate student workers in the Archives
  • Assist with responding to reference inquiries and working with patrons in the Archives Reading Room

Required Qualifications
  • A Master's degree in library or information science from an ALA-accredited program or a Master's degree in history or a related field from an accredited program
  • Graduate level coursework in archival management & theory
  • Demonstrated knowledge of archival theory and practice, including experience processing archival records
  • Knowledge of relevant standards for archival description including DACS, EAD and EAC-CPF
  • Excellent leadership and organizational skills and ability to plan, coordinate, and implement complex projects
  • Ability to work both independently and collaboratively with a variety of staff in a rapidly changing environment
  • Excellent written and oral communication skills
  • Knowledge of history and culture of the African Diaspora
  • Experience working with digital content management systems
Preferred Qualifications
Experience with research and reference services in an archives or manuscript repository
Experience working with born digital and digitized archival records
Experience working with ArchivesSpace
Certifications, Licenses, Restrictions
None
Physical Demands
Ability to lift boxes weighing up to 40 lbs.
Sitting, walking, assisting researchers in the reading room
Shift Days % Travel Required 1% - 25% Full Time/Part Time Full-time Work Location/Schedule: This position requires onsite work and is not eligible for remote work. FLSA Exempt Number of Vacancies 1 Anticipated Candidate Start Date Position End Date
Posting Detail Information
Posting Number SC0915P Posting Open Date 07/24/2026 Posting Closing Date Open Until Filled No Special Instructions to Applicants EEO Statement
Spelman College is an Equal Opportunity Employer. We are a smoke-free campus.

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