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Robert Hadley Associates

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Law Firm Receptionist

Hackensack, NJ · On-site

$45K - $50K/yr

Top law firm has an immediate need for a Front Desk Receptionist in their Hackensack, NJ office ... client appointments, meetings, and booking conference rooms; schedule and coordinate courier ...

The Presser Law Firm, P.A.

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Law Firm Receptionist / Client Services Coordinator

Boca Raton, FL · On-site

$18 - $20/hr

The Presser Law Firm, P.A. is seeking a professional, organized, and energetic Receptionist ... Coordinate attorney appointments and track client intakes across CRM systems (Zoho) and Excel ...

Bucks County Accounting Firm

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Office Administrator for CPA Firm

Southampton, PA · On-site

$21 - $24/hr

... appointments and manage calendars • Process and organize tax returns for clients • Distribute ... firm's practice management software • Help track project deadlines, client deliverables, and ...

WorkOptional

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Remote Elite AI Appointment Setter - Earn $75K-$300K+

New York, NY · Remote

$75K - $300K/yr

Earn $75K-$300K+ Your First Year ($15,000+/Week Possible) - Remote Elite AI Appointment Setter ... firm headquartered in Eagle, Idaho (Boise area). We concept, design, build, and deploy agentic AI ...

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As of Jul 5, 2026, the average hourly pay for appointment firm in the United States is $21.42, according to ZipRecruiter salary data. Most workers in this role earn between $15.62 and $25.00 per hour, depending on experience, location, and employer.

What is an Appointment Firm job?

An Appointment Firm job typically involves setting up meetings or sales appointments on behalf of a company. Professionals in this role contact potential clients, qualify leads, and schedule appointments for sales representatives or service providers. Strong communication and organizational skills are essential, as the job often requires handling multiple calls and managing schedules efficiently. Many appointment setters work in industries such as sales, healthcare, or consulting to help businesses grow their customer base.

Is appointment setting a legit job?

Appointment setting is a legitimate job that involves contacting potential clients to schedule meetings or calls for sales teams. It often requires communication skills, persistence, and sometimes familiarity with customer relationship management (CRM) tools. Many companies hire appointment setters as part of their sales or marketing departments.

What is the 70 30 rule in hiring?

The 70/30 rule in hiring suggests that 70% of the interview should focus on assessing a candidate's skills and experience, while 30% should evaluate cultural fit and soft skills. For an appointment firm, this balance helps ensure candidates are both qualified and aligned with company values during the hiring process.

How much money can an appointment setter make?

An appointment setter's earnings typically range from $25,000 to $50,000 annually, with experienced professionals or those working on commission potentially earning more. Pay often includes a base salary plus bonuses or commissions based on successful appointments scheduled. Skills in communication and familiarity with CRM tools can influence earning potential.

What are the key skills and qualifications needed to thrive in the Appointment Firm position, and why are they important?

To thrive in an appointment setting firm, strong organizational skills, attention to detail, and data entry proficiency are essential, often supported by previous experience in administrative roles. Familiarity with customer relationship management (CRM) software, scheduling tools, and basic office software is typically required. Outstanding communication, persistence, and professionalism are key soft skills for interacting with clients and managing competing priorities. These skills ensure efficient appointment booking, enhance client satisfaction, and maintain smooth operational workflow for the firm.

What types of clients and industries do appointment setting firms typically work with?

Appointment setting firms often serve clients across a wide range of industries, including healthcare, financial services, technology, and business consulting. As a team member, you may be scheduling meetings, consultations, or demos for sales representatives or professionals on behalf of their organizations. The work involves direct communication with prospective clients, qualifying leads, and ensuring appointments are accurately recorded and followed up. This exposure allows you to develop industry-specific knowledge and can open doors to advancement opportunities within client management, sales, or team lead roles. The environment tends to be collaborative, with a focus on achieving team targets and maintaining high service standards.

Do I pay a headhunter to find me a job?

Typically, job seekers do not pay headhunters or recruitment agencies directly; instead, employers usually cover their fees. Headhunters are paid by companies to find suitable candidates, and candidates benefit from their services without incurring costs. However, it is important to verify the terms before engaging with any recruiting firm.
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Infographic showing various Appointment Firm job openings in the United States as of June 2026, with employment types broken down into 81% Full Time, 15% Part Time, and 4% Contract. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $44,548 per year, or $21.4 per hour.
Law Firm Receptionist

Law Firm Receptionist

Robert Hadley Associates

Hackensack, NJ • On-site

$45K - $50K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 11 days ago

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Job description

 Top law firm has an immediate need for a Front Desk Receptionist in their Hackensack, NJ office. This is an important role for the firm as you will be the first person clients and vistors will meet when they arrive. Candidate should be friendly and have strong computer skills. This is a great opportunity to get law firm experience and work directly with attorneys. This is a full-time 9:00 am- 5:00 pm in office position with full benefits.

RESPONSIBILITIES:

  • Greet clients, visitors, and staff with professionalism and courtesy; provide basic information about the firm as needed.
  • Answer and direct incoming phone calls on a multi-line phone system.
  • Process incoming and outgoing mail, FedEx packages, and NJ Lawyer Service deliveries, including preparing FedEx labels, scanning, distributing mail, and handling end of day regular mail delivery.
  • Conduct monthly inventory of office and kitchen supplies and provide a restocking spreadsheet list to the manager.
  • Assist with scheduling client appointments, meetings, and booking conference rooms; schedule and coordinate courier services as needed.
  • Handle copying, scanning, and faxing; ensure copiers are stocked with paper each morning and function properly; report any issues to the Administrative Manager.
  • Keep front area clean and organized; maintain visitors/packages logbooks; maintain a clean, organized, and well-stocked kitchen area.
  • Work with Attorneys and Administrative Manager to plan event lunches.
  • Set up and break down conference rooms for meetings, depositions, or firm events.
  • Provide general administrative support to attorneys, paralegals, and legal assistants.
  • Perform other miscellaneous office, administrative, and clerical tasks as assigned.

REQUIREMENTS:

  • Prior law firm experience a big plus
  • Working knowledge of Microsoft Word, Excel, PowerPoint and Outlook
  • Time management skills
  • Strong communication skills and a willingness to learn new tasks
  • Excellent attention to detail
  • Must be reliable, accurate, able to multi-task and have a cooperative work ethic
  • Ability to manage multiple assignments and meet client deadlines is essential
  • Ability to work independently while providing support to a team
  • Confidentiality and prioritize workload
  • Ability to lift 20 lbs.


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About Robert Hadley Associates

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Robert Hadley Associates is a worldwide legal search firm with expertise across a wide range of practice areas. We provide a valuable service both domestically and internationally by connecting our clients with legal and legal support talent that can make an instant impact. We serve a wide variety of organizations ranging from large global law firms to specialized boutique legal practices, from niche businesses to Fortune 500 companies, and everything in between. Our strong team of experienced legal recruiters provides recruiting support for both permanent and temporary positions.

Industry

Recruiting and staffing services

Company size

1 - 10 Employees

Headquarters location

New York, NY, US

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