Aircrew Training Manager Jobs (NOW HIRING)

Position Summary

XSTAR Aviation is a contractor-owned, contractor-operated supplemental trainer providing B-1 aircrew qualification and currency training to the USAF under a SBIR contract at Ellsworth AFB. The Aircrew Training & Compliance Manager is responsible for managing the integrated aircrew training pipeline, training records, qualification tracking, and Electronic Flight Bag (EFB) program. This position serves as the authoritative source for pilot qualification, currency, and training readiness status and works closely with the Flight Operations & Scheduling Manager to ensure training requirements are integrated into daily operations. This role operates within a small, fast-moving operations team and requires strong organizational skills, attention to detail, and the ability to manage multiple regulatory and training systems simultaneously.

Primary Duties

1. Aircrew training pipeline & Readiness management

• Owns pilot progression from prerequisites through FlightSafety qualification, FAA certification, and continuation training.
• Serves as the sole stakeholder for BSTAR gradebook creation, maintenance, updates, and final product management.
• Manages the military logbook program and aircrew currency tracking system for all USAF and contractor pilots.
• Tracks pilot qualifications, certifications, and training milestones; provides training readiness status to the Site Lead and Flight Operations & Scheduling Manager.
• Coordinates pilot pre-entry requirements, FAA medicals, FAA written examinations, FlightSafety enrollment, simulator scheduling, and certification activities.
• Maintains qualification and currency records for contractor and USAF aircrew.
• Conducts routine audits of training records, gradebooks, and qualification documentation to ensure accuracy and compliance.
• Tracks and reports training throughput, qualification progression, and readiness metrics to leadership and government stakeholders.

2. flight currency & Annual Training Management

• Owns the contractor pilot currency program and continuation training program.
• Tracks FAA, company, and contract-specific training requirements and expiration dates.
• Schedules annual recurrent training, FlightSafety events, FAA checkrides, and other required qualification activities.
• Provides advance notification of upcoming expirations and coordinates corrective actions to prevent lapses in qualification.
• Verifies aircrew qualification status and provides currency information to the Flight Operations & Scheduling Manager for schedule development and sortie assignment.
• Maintains visibility of projected qualification shortfalls and develops mitigation recommendations for leadership review.

3. electric flight bag (EFB) & SIte Electric systems administration

• Manages EFB configuration, deployment, and lifecycle management for all aircrew devices.
• Administers software licenses and subscriptions for ForeFlight, HondaJet Connect, CAMP, Polaris, and other operational systems.
• Maintains device inventory and software compliance.
• Provides first-line technical support for EFB and aircrew software systems.
• Coordinates software renewals, vendor support, and system updates.

4. FAA MEDICAL Certification TRACKING

• Tracks medical expirations for all pilots and provides advance notification to affected personnel and leadership.
• Verifies medical qualification status with USAF for training and flight operations.

5. cross-functional support & continuity operations

• Provides operational support to other site functions during periods of leave, temporary absence, surge operations, or staffing shortages.
• Maintains sufficient familiarity with the responsibilities and processes of the Flight Operations & Scheduling Manager and Operations Coordinator to ensure continuity of operations when required.
• Supports execution of critical recurring reports, training events, and customer communications when primary office holders are unavailable.
• Participates in cross-training activities to ensure resilient and uninterrupted site operations.
• Performs other duties as assigned in support of safe, efficient, and effective mission execution.

Required Qualifications

• 2–3 years of aviation training coordination, pilot pipeline management, or flight operations experience
• Demonstrated ability to read and interpret an aircraft sortie schedule and understand maintenance/availability impacts on training planning
• Proficiency with scheduling tools, databases, and spreadsheet applications; comfortable learning new software
• Clear written and verbal communication; able to interface professionally with military officers, USAF liaisons, and contractor management
• Willingness and eligibility to obtain DoD Secret clearance, TSA Authorized Signatory certification, CHRC, and STA
• Valid driver's license; schedule flexibility to support training events including occasional extended hours

Preferred Qualifications

• Prior flight training coordination or simulator/training center experience
• Airport operations or airfield badging/security background
• Mobile device management (MDM) or Apple iOS/enterprise IT administration experience
• Military service, USAF liaison, or contractor operations experience
• Federal regulatory compliance background (TSA, FAA, or similar)

work ENVIRONMENT

• Based out of Rapid City, SD
• On-Site

Phyiscal demands

• Prolonged periods of standing, sitting at a desk and/or working on a computer.

Travel Required

• Travel may be required for training or company site visits

Work authorization and clearance

• U.S. Citizen
• Ability to obtain and maintain a Secret clearance

EQUAl opportunity statement

XSTAR Aviation is an equal opportunity employer committed to equal opportunity in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, pregnancy, or any other protected characteristics as outlined by federal, state or local laws.

Notice

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.