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Admissions Operations Assistant Jobs (NOW HIRING)

Alphabe Insight Inc

Admissions Assistant

Nashville, TN · On-site

We pride ourselves on maintaining high academic standards, operational excellence, and a welcoming ... The Admissions Assistant plays a key role in supporting the admissions process and ensuring a ...

Northbridge University

Admissions Assistant Director

Miami, FL · On-site

$48K - $61K/yr

The Admissions Assistant Director (AAD) is responsible for meeting individual enrollment goals and ... Minimum of 2 years of experience in post-secondary admissions operations, enrollment management, CR ...

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How much do admissions operations assistant jobs pay per hour?

As of Jul 2, 2026, the average hourly pay for admissions operations assistant in the United States is $18.62, according to ZipRecruiter salary data. Most workers in this role earn between $14.66 and $21.39 per hour, depending on experience, location, and employer.

What is the role of an operations assistant?

An Admissions Operations Assistant supports the administrative and logistical functions of an admissions office, including processing applications, maintaining records, coordinating communication, and ensuring smooth workflow. They often use office software and may assist with data entry, scheduling, and compliance tasks to facilitate the admissions process.

What jobs pay 500,000 a year in the US?

While most roles, including an Admissions Operations Assistant, do not typically reach $500,000 annually, high-paying jobs such as senior executives, specialized surgeons, investment bankers, and certain tech entrepreneurs can earn this level or more. These positions often require advanced skills, extensive experience, and sometimes ownership or leadership in their fields.

Is being a MOA a good entry level job?

An Admissions Operations Assistant role is typically an entry-level position that involves administrative tasks, data entry, and customer service within an educational or organizational setting. It can provide valuable experience in office operations, communication, and basic software tools, making it suitable for those starting their careers. However, the job's suitability depends on individual career goals and the specific organization’s requirements.

What are Admissions Operations Assistants?

Admissions Operations Assistants are administrative professionals who support the admissions process at educational institutions. They are responsible for processing applications, maintaining applicant records, answering inquiries, scheduling interviews, and assisting with the coordination of admissions events. Their role ensures that the admissions process runs smoothly and efficiently, helping both applicants and the admissions team. Admissions Operations Assistants often use specialized software to manage data and communicate with prospective students.

What are the key skills and qualifications needed to thrive as an Admissions Operations Assistant, and why are they important?

To thrive as an Admissions Operations Assistant, you need strong organizational skills, attention to detail, and familiarity with admissions processes, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with student information systems (such as Slate or Banner), Microsoft Office Suite, and database management tools is typically required. Excellent communication, problem-solving abilities, and the capacity to manage multiple tasks efficiently set top performers apart in this role. These skills and qualities ensure accurate application processing, smooth workflow, and positive interactions with applicants and staff, which are vital for effective admissions operations.

What is the difference between Admissions Operations Assistant vs Admissions Coordinator?

AspectAdmissions Operations AssistantAdmissions Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require associate or bachelor's degree
Work EnvironmentOffice setting, supporting admissions processes and data managementOffice setting, managing applicant communications and event coordination
Employer & Industry UsageEducational institutions, colleges, universitiesEducational institutions, colleges, universities
Common Search & ComparisonOften compared for entry-level support roles in admissionsCompared for roles involving applicant engagement and event planning

The main difference is that an Admissions Operations Assistant primarily handles administrative tasks, data entry, and supporting the admissions process, while an Admissions Coordinator focuses more on applicant communication, event coordination, and outreach activities. Both roles are essential in the admissions department but differ in responsibilities and focus areas.

What is the role of an admissions assistant?

An admissions operations assistant supports the admissions process by reviewing applications, maintaining student records, coordinating communication with applicants, and assisting with scheduling interviews or campus visits. They often use database management tools and require strong organizational and communication skills to ensure a smooth admissions workflow.

What are some typical challenges Admissions Operations Assistants face, and how can they successfully manage them?

Admissions Operations Assistants often encounter challenges such as balancing high volumes of application processing with tight deadlines, ensuring data accuracy, and managing multiple tasks simultaneously. Success in this role relies on strong organizational skills, attention to detail, and effective communication with both internal teams and prospective students. Leveraging technology, prioritizing tasks, and maintaining clear documentation can help manage workload efficiently and minimize errors, contributing to a smooth admissions process.
What cities are hiring for Admissions Operations Assistant jobs? Cities with the most Admissions Operations Assistant job openings:
What are the most commonly searched types of Admissions Operations jobs? The most popular types of Admissions Operations jobs are:
What states have the most Admissions Operations Assistant jobs? States with the most job openings for Admissions Operations Assistant jobs include:
Admissions Operations Assistant jobs near you
Assoc Director-Admissions Ops

Assoc Director-Admissions Ops

Columbia University

New York, NY • On-site

$80K - $90K/yr

Full-time

Posted 4 days ago

Job description

  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week:
  • Standard Work Schedule: Hybrid (Remote and On-Site Work)
  • Building:
  • Salary Range: 80,000 - 90,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
Reporting to the Director of Admissions Operations in the Graduate School of Arts and Sciences (GSAS), the Associate Director of Admissions Operations serves as the operational leader for day-to-day admissions decision processes and operational workflows. This role is responsible for ensuring the integrity, accuracy, and timeliness of admissions decisions and for overseeing data integrity and compliance-related processes across all programs. The incumbent exercises significant independent judgment and acts as a close partner to the Director of Admissions Operations.
Responsibilities
Admissions Decision Management and Execution (35%)
  • Under the general supervision of the Director of Admissions Operations, implements and maintains day-to-day graduate admissions procedures.
  • Oversees the full lifecycle of admissions decision release processes across all programs.
  • Partners the Director of Admissions Operations in liaising with internal user population of 300+ faculty and departmental administrators, and ensures consistent, accurate, diplomatic, and timely communications.
  • Oversees application statuses to ensure the timely release of decisions and verifies the accuracy of applicant details.
  • Ensures timely, accurate, and consistent decision execution in coordination with departments and school leadership.
  • Administers the admissions application security process to ensure appropriate user access.
  • Exercises independent judgment to manage and resolve applicant inquiries and departmental difficulties based on admissions policies and procedures.

Compliance and Risk Oversight (30%)
  • Leads admissions compliance processes including credential verification standards, audit workflows, and policy adherence.
  • Oversees high-risk cases, including fraud escalations and exceptions requiring independent judgment.
  • Ensures adherence to institutional and regulatory requirements.
  • Enforces institutional guidelines, policies, and procedures surrounding graduate student admissions.
  • Ensures compliance with applicable federal, state, and local regulations regarding admissions and applicant data.

Operations Coordination and Data Stewardship (20%)
  • Coordinates daily admissions operations during peak cycles.
  • Ensures the efficient processing of admission applications by developing and administering policies, procedures, and systems.
  • Maintains proficiency with new technologies and techniques that assist in enhancing the system's capabilities or improving office workflow efficiency.
  • With the assistance of the GSAS IT office, ensures timely and accurate flows of data between the GSAS on-line application system and the University student information system.
  • Coordinates system audits to ensure data integrity and accuracy; works with on-line vendor and the Office of the Registrar to resolve data issues.
  • Oversees data input, verification, record matching, and data cleaning.
  • Prepares and analyzes reports and compiles admissions data for various reporting requirements.
  • Executes annual retention policies in collaboration with the Director of IT.

Policy and Process Development (10%)
  • Develops and maintains library of admissions policies and procedures.
  • Performs analyses, identifies problems and recommends solutions to optimize operations workflows; identifies process inefficiencies and implements improvements.
  • Maintains documentation and training materials related to compliance and decision workflows.

Other (5%)
  • Performs other related duties as assigned by Director of Admissions Operations or senior leadership.

Minimum Qualifications
  • Bachelor's degree.
  • Minimum of 3-5 years of admissions or related experience.
  • Demonstrated experience in compliance, decision-making processes, and operational leadership required. Strong analytical, organizational, and written and verbal communication skills essential.
  • Strong commitment to exceptional customer service, a collaborative orientation, and outstanding interpersonal skills essential.
  • To be successful in this role, the Associate Director should demonstrate a high degree of professional maturity and operational effectiveness; and an ability to work collaboratively and independently in an academic setting.

Preferred Qualifications
  • Experience with application management systems and email management software (such as SLATE and/or FRONT) is preferred.
  • Prior experience in a graduate admissions office and supervisory experience preferred.

Other Requirements
  • Interested individuals must supply a rĂ©sumĂ© and cover letter to be considered.

Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.

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