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Admissions Operations Assistant Jobs (NOW HIRING)

The Emily Program

Admissions Manager

Durham, NC · On-site

$80K - $90K/yr

Support onboarding, training, and continued development of admissions staff. * Assist staff with escalated or complex admissions. Admissions Operations & Workflow Oversight * Oversee daily admissions ...

Recover-Care Healthcare

Admissions Assistant

Topeka, KS · On-site

Provide administrative support to the Admissions Department and assist with day-to-day admissions operations. * Fill in for the Admissions Director when they are out of the office , helping maintain ...

Career Search

Admissions Counselor

New London, NH · On-site

$42K - $57K/yr

... Assist with general admissions operations, including data entry and administrative tasks. Additional Duties Collaborates with the director, associate/assistant directors, and others to develop ...

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How much do admissions operations assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for admissions operations assistant in the United States is $18.62, according to ZipRecruiter salary data. Most workers in this role earn between $14.66 and $21.39 per hour, depending on experience, location, and employer.

What is an admissions operations assistant?

Admissions Operations Assistants are administrative professionals who support the admissions process at educational institutions. They are responsible for processing applications, maintaining applicant records, answering inquiries, scheduling interviews, and assisting with the coordination of admissions events. Their role ensures that the admissions process runs smoothly and efficiently, helping both applicants and the admissions team. Admissions Operations Assistants often use specialized software to manage data and communicate with prospective students.

What are some typical challenges admissions operations assistants face, and how can they successfully manage them?

Admissions Operations Assistants often encounter challenges such as balancing high volumes of application processing with tight deadlines, ensuring data accuracy, and managing multiple tasks simultaneously. Success in this role relies on strong organizational skills, attention to detail, and effective communication with both internal teams and prospective students. Leveraging technology, prioritizing tasks, and maintaining clear documentation can help manage workload efficiently and minimize errors, contributing to a smooth admissions process.

What are the key skills and qualifications needed to thrive as an admissions operations assistant, and why are they important?

To thrive as an Admissions Operations Assistant, you need strong organizational skills, attention to detail, and familiarity with admissions processes, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with student information systems (such as Slate or Banner), Microsoft Office Suite, and database management tools is typically required. Excellent communication, problem-solving abilities, and the capacity to manage multiple tasks efficiently set top performers apart in this role. These skills and qualities ensure accurate application processing, smooth workflow, and positive interactions with applicants and staff, which are vital for effective admissions operations.

What is the difference between Admissions Operations Assistant vs Admissions Coordinator?

AspectAdmissions Operations AssistantAdmissions Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require associate or bachelor's degree
Work EnvironmentOffice setting, supporting admissions processes and data managementOffice setting, managing applicant communications and event coordination
Employer & Industry UsageEducational institutions, colleges, universitiesEducational institutions, colleges, universities
Common Search & ComparisonOften compared for entry-level support roles in admissionsCompared for roles involving applicant engagement and event planning

The main difference is that an Admissions Operations Assistant primarily handles administrative tasks, data entry, and supporting the admissions process, while an Admissions Coordinator focuses more on applicant communication, event coordination, and outreach activities. Both roles are essential in the admissions department but differ in responsibilities and focus areas.

What cities are hiring for Admissions Operations Assistant jobs?

Cities with the most Admissions Operations Assistant job openings:

What are the most commonly searched types of Admissions Operations jobs?

The most popular types of Admissions Operations jobs are:

What states have the most Admissions Operations Assistant jobs?

States with the most job openings for Admissions Operations Assistant jobs include:

Admissions Operations Assistant jobs near you

Admissions Operations Mail Specialist

Embry-Riddle Aeronautical Univ Inc.

Prescott, AZ • On-site

$19.23/hr

Full-time

PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Job Description

The Opportunity

Embry-Riddle Aeronautical University (ERAU) seeks a dynamic, student-centered, and forward-thinking Admissions Operations MailSpecialist to provide visionary leadership.

The Admissions Operations MailSpecialistsupports the flow of high-volume documents, collaborates with student staff, and helps maintain accurate data within the university CRM. This role assists with mail operations, inventory coordination, and digital record systems, while providing day-to-day support to the imaging and application processing teams.

Essential Duties and Responsibilities

  • Operations & Team Support: Assist with recruiting, training, scheduling, and guiding student workers who help with mail sorting, scanning, and data entry.

  • CRM & Data Management: Support data updates and quality assurance efforts within the Salesforce environment.

  • Mass Communication: Help prepare and execute mail merges using Microsoft Excel and Salesforce to produce admission letters and recruitment materials.

  • Workflow Support: Offer troubleshooting assistance and operational support to document imaging and application teams, particularly during busy processing periods.

  • Inventory Coordination: Monitor and help maintain appropriate stock levels of mailing supplies, brochures, and envelopes.

  • Physical Mail Support: Assist with transporting, receiving, sorting, logging, and distributing incoming and outgoing mail and packages, including occasional use of university vehicles.

  • Admissions Processing Support: Assist Admissions Specialists with application review preparation, data entry, document processing, and other operational tasks during peak admission cycles and high-volume processing periods to help maintain service levels and application turnaround times.

About us

For nearly 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries.

Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow.

Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose and excellence-and help shape the future of aerospace.

  • Generous Time Off:Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.

  • Tuition Coverage:Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.

  • Retirement Contributions:ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution - with no vesting period.

  • Personal Leave:Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

Compensation


The hourly rate for this role isup to$19.23. The final offer will be based on the candidate's skills, qualifications, and experience, as well as applicable state regulations, internal equity, and business needs, and may fall outside of the stated range.

Qualifications

Qualifications

  • Education: High school diploma or equivalent required (associate'sdegree preferred).

  • Technical Experience:Strong working knowledge of Microsoft Excel (including functions such as VLOOKUPs, pivot tables, and mail merges).Salesforce experience is preferred

  • Credentials: Valid driver's license with a good driving record for operating university vehicles.

  • Leadership: Experience supporting or coordinating the work of student employees or temporary staff is helpful.

Key Skills for Success

  • Clear Communication: Ability to communicate clearly and helpfully with student workers and collaborate across admissions teams.

  • Attention to Detail: Careful and consistent approach to data management, inventory tracking, and document handling.

  • Organizational Skills: Ability to manage multiple tasks and maintain an organized, well-functioning workspace.

Physical Demands

  • Ability to lift, move, and carry mail bins and supply boxes (approximately 50lbs).

  • Comfort with extended periods of standing, walking, bending, driving, and reaching.

To submit your application for this opportunity, please visit theEmbry-Riddle Career Siteand search for requisition number R311805. Please attach all relevant materials to your application when you apply online. Complete submissions include:

  • Cover letter

  • Full CV

  • Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)

Current Embry-Riddle employees:Please apply directly through the ERAU Employee Hub Central application within Workday.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions - including hiring, promotions, compensation, and other terms of employment - based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit ourwebsite.

Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contacteraujobs@erau.eduand should not reach out to hiring managers or staff.

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