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Admissions Operations Assistant Jobs (NOW HIRING)

St. George's University

$49K - $62K/yr

Serve as a leader within Admissions Operations for the International team, providing day-to-day leadership and operational decision-making support. * Provide direct supervisory leadership to Senior ...

University Support Services LLC

$49K - $62K/yr

Serve as a leader within Admissions Operations for the International team, providing day-to-day leadership and operational decision-making support. * Provide direct supervisory leadership to Senior ...

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How much do admissions operations assistant jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for admissions operations assistant in the United States is $18.62, according to ZipRecruiter salary data. Most workers in this role earn between $14.66 and $21.39 per hour, depending on experience, location, and employer.

What are Admissions Operations Assistants?

Admissions Operations Assistants are administrative professionals who support the admissions process at educational institutions. They are responsible for processing applications, maintaining applicant records, answering inquiries, scheduling interviews, and assisting with the coordination of admissions events. Their role ensures that the admissions process runs smoothly and efficiently, helping both applicants and the admissions team. Admissions Operations Assistants often use specialized software to manage data and communicate with prospective students.

What are the key skills and qualifications needed to thrive as an Admissions Operations Assistant, and why are they important?

To thrive as an Admissions Operations Assistant, you need strong organizational skills, attention to detail, and familiarity with admissions processes, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with student information systems (such as Slate or Banner), Microsoft Office Suite, and database management tools is typically required. Excellent communication, problem-solving abilities, and the capacity to manage multiple tasks efficiently set top performers apart in this role. These skills and qualities ensure accurate application processing, smooth workflow, and positive interactions with applicants and staff, which are vital for effective admissions operations.

What is the difference between Admissions Operations Assistant vs Admissions Coordinator?

AspectAdmissions Operations AssistantAdmissions Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require associate or bachelor's degree
Work EnvironmentOffice setting, supporting admissions processes and data managementOffice setting, managing applicant communications and event coordination
Employer & Industry UsageEducational institutions, colleges, universitiesEducational institutions, colleges, universities
Common Search & ComparisonOften compared for entry-level support roles in admissionsCompared for roles involving applicant engagement and event planning

The main difference is that an Admissions Operations Assistant primarily handles administrative tasks, data entry, and supporting the admissions process, while an Admissions Coordinator focuses more on applicant communication, event coordination, and outreach activities. Both roles are essential in the admissions department but differ in responsibilities and focus areas.

What are some typical challenges Admissions Operations Assistants face, and how can they successfully manage them?

Admissions Operations Assistants often encounter challenges such as balancing high volumes of application processing with tight deadlines, ensuring data accuracy, and managing multiple tasks simultaneously. Success in this role relies on strong organizational skills, attention to detail, and effective communication with both internal teams and prospective students. Leveraging technology, prioritizing tasks, and maintaining clear documentation can help manage workload efficiently and minimize errors, contributing to a smooth admissions process.
What cities are hiring for Admissions Operations Assistant jobs? Cities with the most Admissions Operations Assistant job openings:
What are the most commonly searched types of Admissions Operations jobs? The most popular types of Admissions Operations jobs are:
What states have the most Admissions Operations Assistant jobs? States with the most job openings for Admissions Operations Assistant jobs include:
Admissions Operations Assistant jobs near you

Admissions Operations Assistant

American International

Springfield, MA • On-site

$19 - $21/hr

Full-time

Posted 29 days ago

Job description

The Admissions Operations Assistant will report to the Director of Admissions and supports the overall operation of Admissions Office including both undergraduate and graduate admissions.

Job Description:

• Handles administrative matters of the Admissions Office including front desk coverage and scheduling of desk coverage. This includes answering phones, responding to general email inquiries, greeting guests, and maintaining a welcoming environment.

• Assists in the processing of invoices for office travel, credit cards, etc.

• Supports the college’s recruitment efforts by ensuring accurate entry and quality assurance of graduate applications, including the creation and management of files.

• Manage the flow of the application through review and enrollment process, including but not limited to creation and mailing of decision letters, transmission of files to faculty, staff, and other offices as needed.

• Processes all student deposits, applications, and inquiries in the Slate database and external application databases including OT/PT CAS.

• Follows standards in the implementation of mailings, ensuring accurate and timely mailings. Works with external partners to coordinate efforts as needed.

• Updates student application records with informational updates up and until the point of matriculation.

• Performs end of the enrollment cycle assessment and scrubbing of files.

• Assists the Director of Admissions with data reporting for graduate admissions.

• Identify and assist in implementing existing processes to increase productivity and efficiency.

• Maintains up to date knowledge of all graduate and undergraduate programs and admissions requirements. Is able to handle general inquiries as they come in.

• Attends weekly operations and graduate admissions team meetings.

• Office supply management – maintaining inventory and ordering stock when needed.

• Other duties as assigned.

Required Degree: Bachelor's Degree

Required Field of Expertise: Minimum of two years’ office experience.

Knowledge/Skills/Abilities

• Strong attention to detail.

• Strong working knowledge of Microsoft Office suite, particularly Excel and Word.

• Ability to juggle competing priorities in a busy office (cyclical with enrollment cycles)

• Excellent verbal and written communication skills; ability to represent the office and College in a professional manner, conducting compelling, persuasive presentations to both small and large groups.

• Ability to adapt and problem-solve as needed, especially under pressure.

• Highly motivated with a positive attitude, strong commitment to customer service.

• Experience with customer relationship management (CRM) software and processes, preferably Slate.



Typical hours are Monday - Friday 8:30 am - 4:30 pm. Some flexibility is required dependent on the needs of the department.
35 hours / week

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