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Admissions Operations Assistant Jobs in Missouri

LOGAN UNIVERSITY

Admissions Coordinator

Chesterfield, MO · On-site

$19 - $26/hr

Work with the Admissions Operations team to create a seamless application review and acceptance process for students * Assist in reviewing and following up with applicants based on their current ...

Compass Health Network

MO · On-site

$17.37/hr

Mon-Fri 7:30a-3:00p The Admissions Marketing Administrative Assistant plays an important role in ... This position helps ensure smooth day-to-day operations while promoting awareness of services that ...

Robert Half

Admissions representative

Saint Louis, MO · On-site

$21.85 - $25.30/hr

Maintain availability for occasional evening and weekend work to assist with admissions programming ... Ability to prepare or support reporting activities using enrollment, applicant, or operational data.

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Admissions Operations Assistant information

What is an admissions operations assistant?

Admissions Operations Assistants are administrative professionals who support the admissions process at educational institutions. They are responsible for processing applications, maintaining applicant records, answering inquiries, scheduling interviews, and assisting with the coordination of admissions events. Their role ensures that the admissions process runs smoothly and efficiently, helping both applicants and the admissions team. Admissions Operations Assistants often use specialized software to manage data and communicate with prospective students.

What are some typical challenges admissions operations assistants face, and how can they successfully manage them?

Admissions Operations Assistants often encounter challenges such as balancing high volumes of application processing with tight deadlines, ensuring data accuracy, and managing multiple tasks simultaneously. Success in this role relies on strong organizational skills, attention to detail, and effective communication with both internal teams and prospective students. Leveraging technology, prioritizing tasks, and maintaining clear documentation can help manage workload efficiently and minimize errors, contributing to a smooth admissions process.

What are the key skills and qualifications needed to thrive as an admissions operations assistant, and why are they important?

To thrive as an Admissions Operations Assistant, you need strong organizational skills, attention to detail, and familiarity with admissions processes, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with student information systems (such as Slate or Banner), Microsoft Office Suite, and database management tools is typically required. Excellent communication, problem-solving abilities, and the capacity to manage multiple tasks efficiently set top performers apart in this role. These skills and qualities ensure accurate application processing, smooth workflow, and positive interactions with applicants and staff, which are vital for effective admissions operations.

What is the difference between Admissions Operations Assistant vs Admissions Coordinator?

AspectAdmissions Operations AssistantAdmissions Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require associate or bachelor's degree
Work EnvironmentOffice setting, supporting admissions processes and data managementOffice setting, managing applicant communications and event coordination
Employer & Industry UsageEducational institutions, colleges, universitiesEducational institutions, colleges, universities
Common Search & ComparisonOften compared for entry-level support roles in admissionsCompared for roles involving applicant engagement and event planning

The main difference is that an Admissions Operations Assistant primarily handles administrative tasks, data entry, and supporting the admissions process, while an Admissions Coordinator focuses more on applicant communication, event coordination, and outreach activities. Both roles are essential in the admissions department but differ in responsibilities and focus areas.

Admissions Operations Assistant jobs near you

Admissions Coordinator

LOGAN UNIVERSITY

Chesterfield, MO • On-site

$19 - $26/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Logan University provides students superior training, giving them the confidence to be the healthcare leaders of tomorrow. Since 1935, Logan has remained grounded in chiropractic education, while continuously enriching academic options with degree offerings in health sciences. Logan graduates employ a holistic approach to health and wellness to meet the demand for less-invasive, lower-cost treatments and comprehensive care, and lead the integrated health care industry. Through an innovative, outcome-based academic curriculum that emphasizes evidence-informed care, diverse clinical immersion opportunities, emerging technology, and proven practices, Logan University graduates are trained, confident, and prepared for the future.

SUMMARY:Admissions Coordinators at Logan University serve as a part of the sales workforce and front-facing representatives of the institution. Tasked with growing enrollment by recruiting, managing, and enrolling the prospective students within a given recruitment territory or degree program, Admissions Coordinators are expected to excel at working with students from the inquiry phase through matriculation at Logan University.PRINCIPLE DUTIES AND RESPONSIBILITIES:

1. General Expectations

  • Serve as a representative of Logan University and the Office of Admissions
  • Actively recruit students to Logan University and its programs
  • Work towards achieving assigned territory and institutional enrollment goals
  • Ability to clearly and simply articulate the value propositions of Logan University, its degree programs, and the specific requirements for completing the application process
  • Collaborate with the Office of Admissions leadership to provide superb visit experiences for all visitors to Logan University.
  • Work cross-departmentally with institutional leaders to serve students
  • Assist with on-campus events, including but not limited to: Future Leopard Weekends, Orientation, Advisor Day, etc.
  • Champion prospective students (and their support systems) as they consider becoming a student at Logan University.

2. Funnel Management

  • Provide excellent and timely communication to students and families throughout the course of the admissions process
  • Responsible for cultivating relationships with students via tele-counseling, emails, text messages, and in-person meetings
  • Tasked with reviewing and evaluating applications for admission into Logan University.
  • Connect prospective students and applicants with offices across campus as students join the Logan community.
  • Work with the Admissions Operations team to create a seamless application review and acceptance process for students
  • Assist in reviewing and following up with applicants based on their current status
  • Aid students in navigating the financial aid and enrollment process at Logan University

3. Virtual Experience

  • Collaborate with the Director of Admissions and the Assistant Director of Admissions to provide excellent virtual experience options for online students
  • Present recruitment-related materials (internally and externally) and help walk prospective students through the admissions process
  • Host prospective student lunches and campus tours, and be conversant in the university'smission, goals, history, campus numbers/statistics, etc.
  • Assist in hosting online webinars that help educate and connect students to Logan University and its degree programs.
ESSENTIAL JOB MEASURABLES:
    • Engage with and manage more than 2,000 inquiries and 500 applicants over the course of an annual recruitment cycle
    • Annually host 200+ prospective students and families for campus visits
    • Annually host and coordinate at least 4 webinars a year
    • Complete at least 5,000+ phone calls over the course of a year
    • Deliver, manage, or respond to more than 2,500+ texts in a recruitment cycle
    • Effectively and proactively respond to inbound communication within 1 business day
COMPETENCIES: Strong interpersonal skills with an ability to be a part of a collaborative team, Gifted at being able to listen, discern, and respond appropriately to students, families, and alumni, ability to serve students and families with a high level of customer service. Must be able to work well independently and with others.QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Bachelor’s degree and 1-3 years of related experience in a professional environment.
  • Candidate must have strong people skills with the ability to clearly communicate the mission, policies, and procedures of the University.
  • Excellent interpersonal and team-building skills. Strong listening and problem-solving abilities with a positive, can-do attitude.
  • Ability to maintain high standards of ethics, integrity, and professionalism, and to handle sensitive student information.
  • Commitment to the vision, mission, and values of Logan University.
  • Willingness to work evenings and weekends as necessary.

Certificates, Licenses and Registrations:  Must possess a valid driver’s license 

Other Qualifications:  Must be able to travel 30% of the time and work weekends occasionally

COMPUTER SKILLS: To perform this job successfully, an individual should have a strong working knowledge of Slate by Technolutions and Microsoft products, such as Excel, Word, PowerPoint, Publisher, and Teams. Applicants must also have the ability to learn new programs as needed.PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands and fingers, reach with hands and arms, and talk and hear to answer phones, work on a computer, use office equipment, and reach for files, documents, pens, pencils, etc. Specific vision abilities required by this job include close vision to read and write reports and to use a computer. Must occasionally stoop or kneel to perform filing duties. Must occasionally lift stacks of paper and brochures weighing up to 10 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the individual is exposed to a typical indoor office environment. The noise level is usually moderate.

NOTE: This job description in no way states or implies that these are the only duties to be performed. The employee will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

An employee is expected to assist and provide coverage for coworkers during peak periods, vacation days, or sick days at all locations, and to work with administration in the attainment of the College's mission and goals.

Applicants must be legally authorized to work in the United States on a full-time basis. At this time, Logan University is unable to sponsor or assume sponsorship of employment visas or provide immigration-related support for this position or other work authorization programs.

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