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Admissions Operations Assistant Jobs in Missouri

Brightli

Admissions Specialist

Kansas City, MO · On-site

$18.25 - $25/hr

... ensuring accuracy and timeliness * Assist clinical staff with administrative support ... Support operational and reporting needs and perform other duties as assigned by leadership ...

Brightlitalent

Admissions Specialist

Kansas City, MO · On-site

$18.25 - $25/hr

... ensuring accuracy and timeliness * Assist clinical staff with administrative support ... Support operational and reporting needs and perform other duties as assigned by leadership ...

Brightli

Admissions Specialist

Kansas City, MO · On-site

$18.25 - $25.25/hr

... ensuring accuracy and timeliness * Assist clinical staff with administrative support ... Support operational and reporting needs and perform other duties as assigned by leadership ...

Brightli

Admissions Specialist

Kansas City, MO · On-site

$18.25 - $25.25/hr

... ensuring accuracy and timeliness * Assist clinical staff with administrative support ... Support operational and reporting needs and perform other duties as assigned by leadership ...

Washington University of St. Louis

$17.50 - $24/hr

Maintain accurate prospective student records in the admissions CRM and assist with reporting needs ... The Brown School is an in-person operation with hybrid flexibility. * Office located within the ...

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Admissions Operations Assistant information

What is an admissions operations assistant?

Admissions Operations Assistants are administrative professionals who support the admissions process at educational institutions. They are responsible for processing applications, maintaining applicant records, answering inquiries, scheduling interviews, and assisting with the coordination of admissions events. Their role ensures that the admissions process runs smoothly and efficiently, helping both applicants and the admissions team. Admissions Operations Assistants often use specialized software to manage data and communicate with prospective students.

What are some typical challenges admissions operations assistants face, and how can they successfully manage them?

Admissions Operations Assistants often encounter challenges such as balancing high volumes of application processing with tight deadlines, ensuring data accuracy, and managing multiple tasks simultaneously. Success in this role relies on strong organizational skills, attention to detail, and effective communication with both internal teams and prospective students. Leveraging technology, prioritizing tasks, and maintaining clear documentation can help manage workload efficiently and minimize errors, contributing to a smooth admissions process.

What are the key skills and qualifications needed to thrive as an admissions operations assistant, and why are they important?

To thrive as an Admissions Operations Assistant, you need strong organizational skills, attention to detail, and familiarity with admissions processes, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with student information systems (such as Slate or Banner), Microsoft Office Suite, and database management tools is typically required. Excellent communication, problem-solving abilities, and the capacity to manage multiple tasks efficiently set top performers apart in this role. These skills and qualities ensure accurate application processing, smooth workflow, and positive interactions with applicants and staff, which are vital for effective admissions operations.

What is the difference between Admissions Operations Assistant vs Admissions Coordinator?

AspectAdmissions Operations AssistantAdmissions Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require associate or bachelor's degree
Work EnvironmentOffice setting, supporting admissions processes and data managementOffice setting, managing applicant communications and event coordination
Employer & Industry UsageEducational institutions, colleges, universitiesEducational institutions, colleges, universities
Common Search & ComparisonOften compared for entry-level support roles in admissionsCompared for roles involving applicant engagement and event planning

The main difference is that an Admissions Operations Assistant primarily handles administrative tasks, data entry, and supporting the admissions process, while an Admissions Coordinator focuses more on applicant communication, event coordination, and outreach activities. Both roles are essential in the admissions department but differ in responsibilities and focus areas.

Admissions Operations Assistant jobs near you

Admissions Specialist

Brightli

Kansas City, MO • On-site

$18.25 - $25/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired 2 days ago. Applications are no longer accepted.

Brightli rating

7.7

Company rating: 7.7 out of 10

Based on 17 frontline employees who took The Breakroom Quiz

Job description

Job Description:
Job Title: Admissions Specialist
Location: Kansas City, MO
Department: Recovery Services
Employment Type: Full-Time
Job Summary:
Are you passionate about helping individuals begin their recovery journey and making a meaningful difference in the lives of others? As an Admissions Specialist, you will play a vital role in creating a welcoming and supportive experience for new clients while serving as a key member of our compassionate, collaborative team. This position offers the opportunity to build meaningful relationships, support life-changing services, develop expertise in behavioral health operations, work alongside dedicated professionals, and contribute directly to the success of our mission. We are seeking someone who is detail-oriented, organized, customer-focused, and committed to delivering exceptional service.
The Admissions Specialist is responsible for coordinating client admissions, managing referrals, maintaining program census data, supporting reporting requirements, and ensuring accurate documentation throughout the admission process. This position works closely with clinical teams, referral sources, care managers, and the billing department to ensure timely, efficient, and high-quality service delivery while creating a positive first impression for clients entering care.
This position offers...
  • Employee Assistance Program - 24/7 counseling services, legal assistance, & financial consultation for you and your household at no cost
  • Mileage Reimbursement - Company paid for work functions requiring travel
  • Employee Discounts - Hotels, Theme Parks & Attractions, College Tuition
  • Workplace Culture - An environment cultivating employee wellbeing, valuing each individual's humanity, and actively promoting a healthy, joyful workforce
  • Additional Perks & Benefits - Scroll down to bottom of this post to learn more
Key Responsibilities:
  • Facilitate client screenings by phone or in person and guide individuals through the admissions process with professionalism and compassion
  • Create a welcoming experience for new clients while building positive relationships with referral sources, clients, and team members
  • Coordinate referrals, admissions, transfers, and discharges to support efficient client access to services
  • Maintain program census information and waiting lists in accordance with applicable standards and service models
  • Complete admission documentation, including demographic, financial, residency, and release-of-information forms within required timelines
  • Collaborate with care managers and the billing department to verify insurance information and ensure accurate payer billing processes
  • Enter, update, and maintain data within designated databases while ensuring accuracy and timeliness
  • Assist clinical staff with administrative support, correspondence, forms, chart preparation, and documentation needs
  • Conduct chart reviews, organize records, and resolve technical documentation deficiencies within established timeframes
  • Support operational and reporting needs and perform other duties as assigned by leadership
Education, Experience, and/or Credential Qualifications:
  • High School Diploma or General Equivalency Diploma (GED)
  • Knowledge of confidentiality laws related to mental health and substance use disorder treatment
  • Basic computer proficiency, including Microsoft Word and Excel
  • Strong verbal and written communication skills
  • Ability to manage multiple priorities, stay organized, and meet deadlines
  • Exceptional attention to detail and accuracy
  • Ability to establish rapport and create a welcoming environment for clients and visitors
  • Knowledge of program policies, procedures, and applicable regulations
Additional Qualifications:
  • Successful completion of a background check, including criminal history, driving record, and abuse/neglect screening
  • Valid driver's license in state of residency with an acceptable driving record
  • Must attain First Aid certification within three (3) months of beginning employment and maintain certification upon renewal
  • Must attain CPR certification within three (3) months of beginning employment and maintain certification upon renewal
  • Must complete Behavioral Management training within thirty (30) days of employment or first available class after start date
  • Ability to demonstrate professionalism, customer service excellence, and sound judgment in a behavioral health environment
Physical Requirements
  • Perform sedentary work requiring the exertion of up to 10 pounds of force occasionally and negligible force frequently to move objects
  • Remain seated for extended periods throughout the workday
  • Walk or stand occasionally as needed to perform job duties
  • Use standard office equipment and computer systems regularly
  • Perform tasks requiring attention to detail, visual concentration, and frequent keyboard use

Keywords: Admissions Specialist, Behavioral Health, Recovery Services, Client Intake, Patient Admissions, Customer Service, Medical Records, Census Management, Healthcare Administration, Referral Coordination
Position Perks & Benefits:
Paid time off: full-time employees receive an attractive time off package to balance your work and personal life
Employee benefits package: full-time employees receive health, dental, vision, retirement, life, & more
Top-notch training: initial, ongoing, comprehensive, and supportive
Career mobility: advancement opportunities/promoting from within
Welcoming, warm, supportive: a work culture & environment that promotes your well-being, values you as human being, and encourages your health and happiness
Brightli is on a Mission:
A mission to improve client care, reduce the financial burden of community mental health centers by sharing resources, a mission to have a larger voice in advocacy to increase access to mental health and substance user care in our communities, and a mission to evolve the behavioral health industry to better meet the needs of our clients.
As a behavioral and community mental health provider, we prioritize fostering a culture of belonging and connection within our workforce. We encourage applications from individuals with varied backgrounds and experiences, as we believe that a rich tapestry of perspectives strengthens our mission. If you are passionate about empowering local communities and creating an environment where everyone feels valued and supported, we invite you to join our mission-driven organization dedicated to cultivating an authentic workplace.
We are an Equal Employment Opportunity Employer.
Preferred Family Health Care is a Smoke and Tobacco Free Workplace.

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