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Admissions Operations Assistant Jobs in Virginia

Communicarehealth

Admissions Assistant

Annandale, VA

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The position of Admissions Assistant is responsible for the coordination of admissions into the ... Maintain up-to-date knowledge of the financial aspects of nursing operations and provide accurate ...

Wildwood Recovery Center

Admissions Coordinator

Clintwood, VA · On-site

$17.75 - $24.25/hr

Collaborate with clinical, medical, nursing, operations, and care coordination teams to ensure readiness for incoming admissions. * Assist with assigning clients to appropriate programs, providers ...

Hampton University

Admission Counselor

Hampton, VA · On-site

$41K - $45K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... Assist with recruitment initiatives, and the overall operations of the Office of Admission. • Perform other duties as assigned by the supervisor. Typical Qualifications • Bachelor's degree from ...

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Admissions Operations Assistant information

What is an admissions operations assistant?

Admissions Operations Assistants are administrative professionals who support the admissions process at educational institutions. They are responsible for processing applications, maintaining applicant records, answering inquiries, scheduling interviews, and assisting with the coordination of admissions events. Their role ensures that the admissions process runs smoothly and efficiently, helping both applicants and the admissions team. Admissions Operations Assistants often use specialized software to manage data and communicate with prospective students.

What are some typical challenges admissions operations assistants face, and how can they successfully manage them?

Admissions Operations Assistants often encounter challenges such as balancing high volumes of application processing with tight deadlines, ensuring data accuracy, and managing multiple tasks simultaneously. Success in this role relies on strong organizational skills, attention to detail, and effective communication with both internal teams and prospective students. Leveraging technology, prioritizing tasks, and maintaining clear documentation can help manage workload efficiently and minimize errors, contributing to a smooth admissions process.

What are the key skills and qualifications needed to thrive as an admissions operations assistant, and why are they important?

To thrive as an Admissions Operations Assistant, you need strong organizational skills, attention to detail, and familiarity with admissions processes, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with student information systems (such as Slate or Banner), Microsoft Office Suite, and database management tools is typically required. Excellent communication, problem-solving abilities, and the capacity to manage multiple tasks efficiently set top performers apart in this role. These skills and qualities ensure accurate application processing, smooth workflow, and positive interactions with applicants and staff, which are vital for effective admissions operations.

What is the difference between Admissions Operations Assistant vs Admissions Coordinator?

AspectAdmissions Operations AssistantAdmissions Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require associate or bachelor's degree
Work EnvironmentOffice setting, supporting admissions processes and data managementOffice setting, managing applicant communications and event coordination
Employer & Industry UsageEducational institutions, colleges, universitiesEducational institutions, colleges, universities
Common Search & ComparisonOften compared for entry-level support roles in admissionsCompared for roles involving applicant engagement and event planning

The main difference is that an Admissions Operations Assistant primarily handles administrative tasks, data entry, and supporting the admissions process, while an Admissions Coordinator focuses more on applicant communication, event coordination, and outreach activities. Both roles are essential in the admissions department but differ in responsibilities and focus areas.

What are the most commonly searched types of Admissions Operations jobs in Virginia?

The most popular types of Admissions Operations jobs in Virginia are:

What cities in Virginia are hiring for Admissions Operations Assistant jobs?

Cities in Virginia with the most Admissions Operations Assistant job openings:

Admissions Operations Assistant jobs near you

Admissions Operations and Communications Coordinator

Randolph-Macon College

Ashland, VA • On-site

$19 - $23/hr

Full-time

Posted 21 days ago

Job description

Randolph-Macon College invites applications for a full-time, 12-month Admissions Operations and Communications Coordinator position. Reporting to the Senior Assistant Director of Enrollment Operations and Technology, this position serves as a member of the Enrollment Management team and supports admissions operations, enrollment technology, application processing, communications execution, and enrollment reporting. The Coordinator assists with maintaining operational processes that support prospective students throughout the admissions funnel while ensuring data integrity, efficient workflow management, and exceptional customer service.

Key Responsibilities

  • Maintain and update admissions communication templates, operational documents, and decision communications within Slate CRM.
  • Coordinate the processing and release of admissions decisions and related correspondence while ensuring accuracy and data integrity.
  • Support enrollment operations by assisting with Slate CRM administration, reporting, queries, forms, dashboards, and workflow management.
  • Process and audit inquiry, application, and enrollment records to ensure timely and accurate movement of applicants through the admissions funnel.
  • Assist with admissions communication campaigns, audience management, and quality assurance for email, text, portal, and print communications.
  • Maintain admissions-related information across institutional websites and external platforms.
  • Provide backup support for key Admissions Operations staff and assist with other enrollment management initiatives as assigned.

Qualifications

  • Bachelor’s degree required.
  • Two to five years of experience in admissions, enrollment management, higher education administration, or a related field.
  • Strong knowledge of Microsoft Office, particularly Excel, Word, and Outlook.
  • Experience with databases and CRM systems; experience with Slate preferred.
  • Experience with student information systems; experience with Jenzabar preferred.
  • Excellent organizational, analytical, written, and verbal communication skills.
  • Strong attention to detail and accuracy.
  • Strong skills in professional written communication, business correspondence, proofreading, and document formatting.
  • Commitment to data integrity, customer service, and confidentiality.
  • Knowledge of standard office equipment.

The College

Founded in 1830, Randolph-Macon has about 1800 students and is located in Ashland, VA, a residential community 15 miles north of Richmond and 90 miles south of Washington D.C., thereby having all the benefits for its students, faculty and staff of a dynamic metropolitan area which serves as the state capital. Over 85% of students reside on campus. For more information about the College see www.rmc.edu.

Randolph-Macon College does not discriminate on the basis of race, color, creed, religion, age, sex, sexual orientation, gender identity, national origin, marital status, disability, or veteran status in its education or employment programs or activities.

Application

Please complete an online application at https://bit.ly/4fnM7Zs to include uploading a resume, letter of interest, and contact information for two professional references addressed to: Claudia Burcham, HR Generalist. Screening of applications will begin immediately.