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Admissions Operations Assistant Jobs in Virginia

Hampton University

Admission Counselor

Hampton, VA · On-site

$41K - $45K/yr

... Assist with recruitment initiatives, and the overall operations of the Office of Admission. • Perform other duties as assigned by the supervisor. Typical Qualifications • Bachelor's degree from ...

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Admissions Operations Assistant information

What is the role of an operations assistant?

An Admissions Operations Assistant supports the administrative and logistical functions of an admissions office, including processing applications, maintaining records, coordinating communication, and ensuring smooth workflow. They often use office software and may assist with data entry, scheduling, and compliance tasks to facilitate the admissions process.

What jobs pay 500,000 a year in the US?

While most roles, including an Admissions Operations Assistant, do not typically reach $500,000 annually, high-paying jobs such as senior executives, specialized surgeons, investment bankers, and certain tech entrepreneurs can earn this level or more. These positions often require advanced skills, extensive experience, and sometimes ownership or leadership in their fields.

Is being a MOA a good entry level job?

An Admissions Operations Assistant role is typically an entry-level position that involves administrative tasks, data entry, and customer service within an educational or organizational setting. It can provide valuable experience in office operations, communication, and basic software tools, making it suitable for those starting their careers. However, the job's suitability depends on individual career goals and the specific organization’s requirements.

What are Admissions Operations Assistants?

Admissions Operations Assistants are administrative professionals who support the admissions process at educational institutions. They are responsible for processing applications, maintaining applicant records, answering inquiries, scheduling interviews, and assisting with the coordination of admissions events. Their role ensures that the admissions process runs smoothly and efficiently, helping both applicants and the admissions team. Admissions Operations Assistants often use specialized software to manage data and communicate with prospective students.

What are the key skills and qualifications needed to thrive as an Admissions Operations Assistant, and why are they important?

To thrive as an Admissions Operations Assistant, you need strong organizational skills, attention to detail, and familiarity with admissions processes, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with student information systems (such as Slate or Banner), Microsoft Office Suite, and database management tools is typically required. Excellent communication, problem-solving abilities, and the capacity to manage multiple tasks efficiently set top performers apart in this role. These skills and qualities ensure accurate application processing, smooth workflow, and positive interactions with applicants and staff, which are vital for effective admissions operations.

What is the difference between Admissions Operations Assistant vs Admissions Coordinator?

AspectAdmissions Operations AssistantAdmissions Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require associate or bachelor's degree
Work EnvironmentOffice setting, supporting admissions processes and data managementOffice setting, managing applicant communications and event coordination
Employer & Industry UsageEducational institutions, colleges, universitiesEducational institutions, colleges, universities
Common Search & ComparisonOften compared for entry-level support roles in admissionsCompared for roles involving applicant engagement and event planning

The main difference is that an Admissions Operations Assistant primarily handles administrative tasks, data entry, and supporting the admissions process, while an Admissions Coordinator focuses more on applicant communication, event coordination, and outreach activities. Both roles are essential in the admissions department but differ in responsibilities and focus areas.

What is the role of an admissions assistant?

An admissions operations assistant supports the admissions process by reviewing applications, maintaining student records, coordinating communication with applicants, and assisting with scheduling interviews or campus visits. They often use database management tools and require strong organizational and communication skills to ensure a smooth admissions workflow.

What are some typical challenges Admissions Operations Assistants face, and how can they successfully manage them?

Admissions Operations Assistants often encounter challenges such as balancing high volumes of application processing with tight deadlines, ensuring data accuracy, and managing multiple tasks simultaneously. Success in this role relies on strong organizational skills, attention to detail, and effective communication with both internal teams and prospective students. Leveraging technology, prioritizing tasks, and maintaining clear documentation can help manage workload efficiently and minimize errors, contributing to a smooth admissions process.
What are the most commonly searched types of Admissions Operations jobs in Virginia? The most popular types of Admissions Operations jobs in Virginia are:
What cities in Virginia are hiring for Admissions Operations Assistant jobs? Cities in Virginia with the most Admissions Operations Assistant job openings:
Admissions Operations Assistant jobs near you
Assistant Director of Admissions, Enrollment Operations

Assistant Director of Admissions, Enrollment Operations

Woodberry Forest School

Woodberry Forest, VA • On-site

$47K - $61K/yr

Full-time

Posted 25 days ago

Job description


Woodberry Forest School seeks an Assistant Director of Admission, Enrollment Operations. This role is a key member of an eight-person admission team and works closely with the Assistant Headmaster, Director of Admission and Tuition Assistance, and Associate Director of Admission on the development and execution of the school’s strategic enrollment plan. The position is managed by the Associate Director of Admission.

The Assistant Director leads the operational functions of the admission office, ensuring that systems, processes, and communications support a seamless and highly personalized experience for prospective families. This position serves as the primary coordinator of admission operations, with responsibility for database management and communication workflows, and plays a central role in supporting the execution of the admission cycle from inquiry through enrollment.

Responsibilities include, but are not limited to:

  • Serving as a primary point of contact for the admission office, ensuring timely and thoughtful communication with families

  • Managing admission database systems, including SLATE, Blackbaud, and SAO

  • Overseeing inquiry and application management, including data integrity, application flow, and completion tracking

  • Coordinating communication workflows across email, print, and digital outreach

  • Managing admission materials, including mailings, packets, and related collateral

  • Supporting the development and refinement of systems and processes to improve efficiency, reporting, and user experience

  • Partnering with the admission team to support recruitment, yield, and enrollment goals

  • Generating reports and conducting basic data analysis to inform decision-making

The ideal candidate is highly organized, detail-oriented, and intellectually curious, with the ability to learn new systems quickly and solve problems independently. The candidate should be comfortable working with data, committed to continuous improvement, and able to manage multiple priorities in a fast-paced environment.

The candidate must appreciate Woodberry Forest and its distinctive culture, be an excellent communicator, and contribute as a collaborative and proactive team member. Experience with admission systems, databases, or enrollment management is preferred but not required. A strong work ethic and willingness to learn are essential.

Woodberry Forest School is one of the nation’s premier independent boarding schools for boys. Located on 1,200 acres in Madison County, Virginia, near Charlottesville and Washington, DC, Woodberry is a fully residential school enrolling approximately 400 students from the United States and abroad. Since its founding in 1889, Woodberry has earned an international reputation as a leader in the education of boys.

Woodberry maintains a generous tuition assistance program, with approximately 46% of students receiving over $7 million in aid. The school is committed to enrolling the best possible students regardless of a family’s ability to pay and continues to invest in its endowment for tuition assistance. Faculty and staff include men and women of significant experience, and most live on campus with their families.

This administrative faculty position offers a competitive salary and generous benefits package, which may include housing and meals.

Woodberry Forest School is an equal opportunity employer.