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Administrative Program Manager information

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$30.5K

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$137.5K

How much do administrative program manager jobs pay per year?

As of Sep 8, 2026, the average yearly pay for administrative program manager in the United States is $80,437.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,000.00 and $98,000.00 per year, depending on experience, location, and employer.

What is an administrative program manager?

Administrative Program Managers are professionals responsible for overseeing and coordinating various programs within an organization. They manage program budgets, schedules, and staff, ensuring that goals and objectives are met efficiently. Their duties often include developing program policies, monitoring progress, and reporting to senior management. They play a key role in streamlining operations and supporting organizational success.

What are the key skills and qualifications needed to thrive as an administrative program manager?

To thrive as an Administrative Program Manager, you need strong organizational, project management, and budgeting skills, typically supported by a bachelor's degree in business or a related field. Familiarity with project management software (such as MS Project or Asana), advanced Excel skills, and sometimes certifications like PMP are commonly expected. Exceptional communication, leadership, and problem-solving abilities help you manage teams and coordinate across departments effectively. These competencies are crucial for ensuring that programs run smoothly, stay within budget, and achieve organizational objectives.

What are some common challenges administrative program managers face when coordinating multiple projects simultaneously?

Administrative Program Managers often juggle several projects at once, which can present challenges such as prioritizing tasks, managing cross-functional communication, and ensuring that deadlines are consistently met. Balancing the needs and expectations of various stakeholders while maintaining program compliance requires strong organizational and problem-solving skills. Effective time management, the ability to delegate, and clear communication are key to overcoming these challenges and keeping projects on track.

What is the difference between Administrative Program Manager vs Project Coordinator?

AspectAdministrative Program ManagerProject Coordinator
CredentialsTypically requires a bachelor's degree; certifications like PMP or CAPM are commonUsually requires a bachelor's degree; certifications are less common
Work EnvironmentWorks in corporate, government, or nonprofit settings managing programsWorks in project teams, supporting project execution across industries
Employer & Industry UsageUsed in organizations managing multiple projects or programsUsed in project teams to coordinate tasks and schedules

The Administrative Program Manager oversees multiple projects and programs, focusing on strategic alignment and resource management. In contrast, the Project Coordinator supports specific projects by coordinating tasks and schedules. While both roles require organizational skills, the Program Manager has broader responsibilities and often more experience or certifications.

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What are the most commonly searched types of Administrative Program jobs?

The most popular types of Administrative Program jobs are:

What states have the most Administrative Program Manager jobs?

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What are popular job titles related to Administrative Program Manager jobs?

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Administrative Program Manager jobs near you
Infographic showing various Administrative Program Manager job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $80,437 per year, or $38.7 per hour.

Mid-Level Administrative Program Specialist

Softtek

Vienna, VA • On-site

Other

Re-posted 10 days ago

Job description

Administrative Program Specialist (Mid) - HHS ASPR BARDA
Background:
Softtek Government Solutions is looking for a Mid-Level Administrative Program Specialist to support an HHS program - Critical Operations, Research & Expertise (CORE), Scientific and Programmatic Assistance Services - with ASPR/BARDA in Washington, DC.
Personnel on the Critical Operations, Research & Expertise (CORE), Scientific and Programmatic Assistance Services contract will support BARDA in the various areas of interest within the Medical Countermeasures field of Research and Development (R&D)/Analytical Research and Development (AR&D) of biotechnology and biopharmaceuticals. These services are critical in support of BARDA's mission to conduct R&D and AR&D efforts to provide medical countermeasures that address the public health medical consequences of chemical, biological, radiological, and nuclear (CBRN) events, pandemic influenza, and emerging infectious diseases.
Duties/Responsibilities:
  • Provide operation & programmatic expertise, to BARDA for the execution of multiple research and development programs.
  • Develop program plans, strategies, and budgets. Assist in managing program portfolios and providing oversight into projects and product development to ensure all requirements are addressed.
  • Analyze and evaluate programs, proposals and plans, and program metrics for technical and programmatic merit, as well as identify risks, mitigation strategies and potential areas of improvements.
  • Assist with the vision, design, acquisition, and execution of programs in support of the Government Program Director(s).
  • Coordinate and integrate amongst Government Directors and potential stakeholders, interagency partners, and user communities regarding areas of collaboration, needs, emerging industrial and academic capabilities and technologies, Identify and review emerging requirements and opportunities for transition of selected technology programs.
  • Assist with the preparation for technical discussions with Government and Industry regarding program concepts, funded projects, strategies, and transition concepts.
  • Identify, evaluate, and accelerate innovative projects to advance BARDA initiatives.
  • Assist the program manager with programmatic metrics and milestones (cost, schedule and adherence to contractual requirements)
  • Develop and manage program plans and financial tools to provide appropriate oversight to a number of programs and budgets in a portfolio.
  • Analyze and evaluate programs, plans, and metrics to align with mission and program goals. Able to identify program risks and problems and assist with mitigation strategies. Assist with the design, procurement, and execution of programs in support of the Government Program Director(s).
  • Coordinate amongst government Program directors, stakeholders, interagency partners, and potential user communities. Identify opportunities and assist with transition of selected programs. Provide contract management and acquisition support to program.
  • Assist in development and editing of various documents and briefings. Organize, coordinate and host technical meetings, workshops, etc.
Required Qualifications and Experience
  • Minimum of eight (8) years of relevant industry experience
  • Bachelor's degree in business or appropriate scientific /life sciences field.
  • Strong organizational skills (e.g., time management, communication, setting goals, delegation, working under pressure, self motivation, analytical thinking, and attention to detail).
  • Proficiency in written and oral communications.
  • Proficiency in planning and analysis.
  • Facilitating collaboration across multiple Advanced Research and Development (ARD) and Medical Countermeasure (MCM) workstreams, as well as interagency coordination.
  • Being a self-starter and ability to critically think at the operational level to determine and recommend project management practices for implementation.
  • Managing the process of identifying, capturing, storing, archiving, evaluating, retrieving, distributing and sharing information assets supporting the federal government.
  • Expertise in project management tools, information management and content management strategies.
  • Project management supporting medical countermeasures initiatives such as, cost, schedule, performance, risk analysis, and advice.
  • Proficiency in Microsoft Office applications, including Word, PowerPoint, Excel, Teams, and Outlook: experience with data visualization tools such as Power BI is preferred.
  • Proficiency in Adobe applications, including Acrobat Reader, DC Pro, and Adobe Connect.
  • Ability to obtain and maintain a NACI Background Check.

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