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Administrative Associate Jobs in Renton, WA (NOW HIRING)

Vrtx

Senior Administrative Associate

Seattle, WA · Hybrid

The Senior Administrative Assistant will serve as a trusted administrative partner to the Executive Director, Seattle Research Site Head. The role is responsible for calendar and travel management ...

Young Life

YL Staff Associate - Seattle, WA

Seattle, WA · On-site

$20 - $24.75/hr

YL Staff Associate II Summary: Through both formal training and direct field ministry experience, learn how to effectively carry out and manage Young Life ministry, while holding some of the area ...

Costco Wholesale Corporation

Administration 1

Auburn, WA · On-site

$19 - $23.75/hr

Position Summary Provides administrative and professional services for Meat Plant/Quality Assurance to include, but not limited to: human resources, vendors, computer programming and support services ...

Adecco

Administrative Assistant

Redmond, WA · Hybrid

$41.54/hr

If Administrative Assistant sounds like something you would be interested in, and you meet the ... In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other ...

Goldbelt, Inc.

Administrative Assistant

Tacoma, WA

$27.36/hr

The Administrative Assistant will provide support to the Air Mobility Command (AMC) Flying Squadron ... Associate or bachelor's degree Pay and Benefits The salary for this position is $27.36 per hour.

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All JobsAdministrative Associate JobsAdministrative Associate Jobs in Renton, WA

Administrative Associate information

See Renton, WA salary details

$14

$22

$34

How much do administrative associate jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for administrative associate in Renton, WA is $22.83, according to ZipRecruiter salary data. Most workers in this role earn between $18.94 and $23.51 per hour, depending on experience, location, and employer.

What is an administrative associate?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an administrative associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What are some common challenges administrative associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

What are the most commonly searched types of Administrative jobs in Renton, WA?

The most popular types of Administrative jobs in Renton, WA are:

What cities near Renton, WA are hiring for Administrative Associate jobs?

Cities near Renton, WA with the most Administrative Associate job openings:

Administrative Associate jobs near you
Infographic showing various Administrative Associate job openings in Renton, WA as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $47,485 per year, or $22.8 per hour.

Senior Administrative Associate

Vertex Pharmaceuticals

Seattle, WA • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 4 days ago

Vertex Pharmaceuticals rating

6.5

Company rating: 6.5 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

78th of 86 rated pharmaceutical

Job description

Job Description
General Summary:
The Senior Administrative Assistant will serve as a trusted administrative partner to the Executive Director, Seattle Research Site Head. The role is responsible for calendar and travel management, meeting and event coordination, contracting and invoice administration, executive preparedness, and broader team operations. The successful candidate will work with a high degree of independence, judgment, discretion, and attention to detail while managing competing priorities and interacting professionally with senior internal and external stakeholders.
Key Duties and Responsibilities:
Executive and Stakeholder Support
  • Serve as a primary administrative point of contact for supported leaders, anticipating needs, applying sound judgment, and appropriately screening, routing, prioritizing, and escalating requests.
  • Build effective working relationships with senior executives (Seattle and Boston Research site heads), administrative colleagues, and other stakeholders.
  • Handle confidential, sensitive, and time-critical information with discretion and professionalism.

Complex Calendar Management
  • Proactively manage complex and frequently changing calendars in Microsoft Outlook, including scheduling across multiple leaders, functions, sites, time zones, and external organizations.
  • Resolve conflicts based on business priorities, protect time for critical work, and communicate scheduling tradeoffs and changes promptly.
  • Ensure leaders have appropriate preparation time, meeting materials, locations, technology, and logistical information.

Travel and Expense Administration
  • Use Concur to independently arrange travel, including air, ground transportation, lodging, itineraries, and other required logistics.
  • Prepare and process accurate, timely expense reports and related correspondence; manage reimbursement inquiries and coordinate with travel agencies, airlines, hotels, and internal partners.
  • Monitor and resolve time-sensitive travel and logistical issues during business travel, exercising judgment regarding when escalation is required.

Budget and Invoicing
  • Support administrative workflow for vendor agreements through Coupa and Icertis, including intake, routing, approvals, signatures, purchase orders, Statements of Work, invoicing, payment status, and record maintenance.
  • Support and manage site budget inclusive of events, employee swag and basic departmental budget administration.

Meetings, Conferences, and Events
  • Coordinate recurring team meetings, leadership meetings, conferences, off-sites, dinners, and external engagements.
  • Manage attendee communications, catering, transportation, audiovisual and technology needs, vendor coordination, on-site logistics, contracts, payments, and expense reconciliation, as applicable; integrate with Corporate Services as needed.
  • Coordinate activities in accordance with company meeting, expense, procurement, and compliance requirements.

Executive Preparedness and Document Support
  • Develop agendas, gather and distribute pre-read materials, maintain organized reference files, and track administrative follow-ups and action items.
  • Support the preparation, proofreading, formatting, and distribution of presentations, correspondence, reports, and other business documents.
  • Help ensure supported leaders are prepared for meetings, travel, and external engagements while appropriately distinguishing administrative support from substantive government affairs content ownership.

Team and Department Operations
  • Support recurring business routines, team communications, shared calendars and resources, distribution and contact lists, onboarding and offboarding, office access, technology, facilities, and supply needs.
  • Lead or support administrative and operational projects requiring coordination across functions, vendors, and external organizations.
  • Collaborate with administrative colleagues across the organization, share administrative best practices, and provide or receive backup coverage as needed.

Records, Compliance, and Process Management
  • Maintain accurate and organized business records in accordance with company policies and applicable document-retention requirements.
  • Follow established requirements for contracting, procurement, expenses, external engagements, and information handling; identify and escalate potential process or compliance issues appropriately.
  • Use Microsoft 365 and other enterprise platforms to improve organization, communication, document management, and administrative efficiency

Knowledge and Skills:
  • Experience supporting senior leaders in a complex and fast-paced organization.
  • Experience managing confidential matters and interacting with senior internal and external stakeholders.
  • Experience with procurement, events or vendor administration, invoice workflows, and enterprise systems such as Concur, Coupa, and Icertis, or the ability to learn comparable platforms quickly.
  • Proficiency in Microsoft 365, including Outlook, Teams, Word, PowerPoint, and Excel, with strong document-formatting, proofreading, and written communication skills.
  • Ability to effectively leverage AI-enabled productivity tools (e.g., Microsoft Copilot and other approved enterprise technologies) to improve efficiency, enhance organization, streamline administrative processes, prepare meeting materials, conduct research, and support day-to-day business operations while exercising sound judgment and maintaining compliance with company policies.
  • Proven ability to independently manage multiple projects while maintaining accuracy, follow-through, and attention to detail.
  • Strong judgment and problem-solving skills, including the ability to resolve non-routine issues, communicate conflicts and tradeoffs, and escalate matters appropriately.
  • Excellent verbal, written, and interpersonal communication skills, with a highly professional and service-oriented approach.
  • Ability to anticipate needs, adapt quickly to changing priorities, and remain composed and effective under pressure.
  • Excellent organizational skills, initiative, accountability, and motivation.

Pay Range:
$39 - $58
Disclosure Statement:
The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law.
At Vertex, our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career, financial, family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical, dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter), educational assistance programs including student loan repayment, a generous commuting subsidy, matching charitable donations, 401(k) and so much more.
Flex Designation:
Hybrid-Eligible Or On-Site Eligible
Flex Eligibility Status:
In this Hybrid-Eligible role, you can choose to be designated as:
1. Hybrid: work remotely up to two days per week; or select
2. On-Site: work five days per week on-site with ad hoc flexibility.
Note: The Flex status for this position is subject to Vertex's Policy on Flex @ Vertex Program and may be changed at any time.
#LI-Hybrid
Company Information
Vertex is a global biotechnology company that invests in scientific innovation.
Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.
Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at ApplicationAssistance@vrtx.com

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