Administrative Associate Jobs in Bothell, WA (NOW HIRING)

Salary: $30.92 - $41.56 Hourly
Location : Bremerton
Job Type: Full-Time
Job Number: 202600020
Department: Human Resources
Opening Date: 08/10/2026
Closing Date: 8/24/2026 4:00 PM Pacific
Purpose of the Job
Join Our Human Resources Team as an Administrative Associate 4
Under general supervision, performs a full range of advanced administrative and/or technical support to a department, program and/or administrator.
Comprehensive Health Benefits: Choose between a PPO or HMO plan to suit your needs.
Dental and Vision Coverage: Company-paid for you and your dependents for added convenience.
Paid Time Off: Enjoy a general PTO accrual rate of 6.7693 hours per pay period and paid holidays.
Insurance Coverage: Life insurance, disability benefits available.
Characteristic Duties and Responsibilities
Provides office and administrative/technical support to a department and/or administrator; receives and determines disposition of confidential and/or sensitive materials (e.g. grievances, employee discipline); receives and screens, responds to and/or refers visitors and phone calls; creates and maintains filing systems and related records; prepares correspondence, memos and reports; ensures accuracy, completeness and conformance of documents with applicable laws, rules and regulations; schedules meetings and makes and coordinates travel arrangements. Processes agency safety event reports; monitors all stages of the accident determination and appeals process; serves as liaison for insurance claims agents. Maintains databases for safety and security events and audits, employee driver record monitoring, and employee suggestions.
Plans, organizes and/or coordinates department and/or County wide events, and/or programs (e.g., United Way, Employee Transportation, Guaranteed Ride Home, Advisory Committees); conducts and/or participates in the conduct of on-going and/or special projects (e.g., software implementation); conducts independent research and analysis of statistical data, and prepares a variety of standard and non-standard technical documents (e.g., applications, grants, contracts, lease agreements), requiring the interpretation and application of laws, rules, policies and regulations; attends related meetings; collects and distributes related information; monitors and responds to details; creates and provides required reports.
Serves on assigned committees (e.g., Safety Committee); provides administrative/staff support as assigned for internal and/or external high-level committees (e.g., Advisory Committees, contract negotiations); serves as liaison between the department and other employees, departments and/or external entities (e.g., tenants and transportation centers); coordinates department and/or agency processes or activities which may include approval or denial of services (e.g., ADA and client eligibility for services), maintaining records, tracking, scheduling, distribution of materials and information, delivery of services and appropriate follow-up.
Responds to customer inquiries, suggestions and complaints and initiates an appropriate course of action; provides information to others regarding assigned work unit, department, programs and operations; provides information to others requiring interpretation and application of policies, procedures and regulations.
Prepares service agreements, supplements and amendments; receives bids; completes department purchase requisitions; monitors departmental expenditures; monitors product or service delivery and initiates payment.
Under direction, handles all administrative aspects of tracking and routing of employee suggestions; receives and monitors Certificates of Insurance; updates and distributes Employee Handbook.
Prepare, distribute and report items to be replaced and update contact list information for Emergency Response Program backpacks.
Minimum Qualifications and Knowledge Skills and Other Characteristics
Minimum Qualifications:
High school graduation and four (4) years of increasingly responsible administrative/technical experience, or an equivalent combination of education and experience.
Licenses/Certifications, Benefits, ADA and Other Requirements
Knowledge, Skills and Other Characteristics:
Knowledge of:

• State and Federal laws and regulations related to assigned program or function
• Kitsap Transit operations, programs, policies and practices
• Operations, standards, policies and practices of assigned program or function
• Advanced records maintenance, document processing, financial record keeping
• Advanced office practices and procedures

Skill in:

• Prioritizing, planning and completing projects independently
• Handling confidential information with discretion
• Monitoring/administering contracts

• Creating and maintaining files and records; ensuring databases are up to date, accurate and complies with legislation
• Learning multiple software systems
• Preparing clear and concise correspondence, complex reports and presentations, spread sheets and technical documents
• Statistical analysis of safety and security data
• Understanding, explaining, interpreting and administering programs, regulations, procedures and guidelines
• Researching and responding to complex problems requiring the application and interpretation of policies, laws, regulations, procedures and guidelines
• Communicating effectively orally and in writing

• Using personal computers and office software in a Windows-based operating environment
• Working independently, using strong analytical and problem solving skills to address problems and tasks
  • Using public relations techniques in responding to inquiries and complaints

• Establishing and maintaining effective working relationships with other Kitsap Transit employees and the public

Licenses/Certifications:
Valid Washington driver's license for some positions.
Selection Process: After evaluating the completed application packets, we will invite the most qualified applicants to the next step in the recruitment process. We will not make any hiring decisions until all steps in the selection process are completed, including reference and background checks. Kitsap Transit does not pay any relocation costs.
To Apply: If you decide to apply for this position, please visit our employment link at . Please contact Janel Silver in the Human Resources Department at (360) 473-1138 if you have any questions.
Closing Date: This posting is open until August 24, 2026. You may include a resume; however, it may not be used in lieu of a completed application.

• Kitsap Transit is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request disability accommodation in the hiring process, contact or 360-479-4348 (TDD).
• If you qualify for the Veterans Scoring Criteria under RCW 41.04.005 and 41.04.010, you must answer all questions regarding Veterans Scoring Criteria Status Declaration in the application and upload a copy of the substantiating document as listed in the application.
• Kitsap Transit is subject to the requirements of the Federal Drug-Free Workplace Act and CFR Part 40 & Part 655, which prohibits the use of marijuana at any time while employed by Kitsap Transit.

KITSAP TRANSIT IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Generous benefits package including: Medical, Dental and Vision for employee and dependents, disability and life insurance. Kitsap Transit also participates in the WA State Public Employees' Retirement Plan (PERS) and a generous general leave accrual and 10 holidays plus 2 floating holidays.
Visit our Benefits page at
01
Do you have the legal right to work in the U.S.?Note: All employment offers are contingent upon proof of eligibility to work in the U.S.

• Yes
• No

02
Are you or will you be at least 18 years of age at the time of hire?

• Yes
• No

03
Do you have a High School diploma or GED?

• Yes
• No

04
Please enter the educational institute where you received your high school diploma or GED.
05
Do you have at least three years of increasingly responsible administrative/technical office support experience?

• Yes
• No

06
Regarding Procurement of Information for Employment PurposesImportant: Please read carefully before signingA consumer report and/or investigator consumer report - which may include information concerning your character, employment history, general reputation, personal characteristics, police record, education, qualifications, motor vehicle record, mode of living and/or credit and indebtedness - may be obtained for employment purposes in connection with your application for and/or continued employment with Kitsap Transit.Under federal Fair Credit Reporting Act, the term "employment purposes" when used in connection with a consumer report means "a report used for the purpose of evaluating a consumer for employment, promotion, reassignment or retention as an employee." 15 U.S.C. §1681a(f).Before any adverse action is taken, based in whole or in part on the information contained in the consumer report and/or investigative consumer report, you will be provided a copy of the report, the name, address and telephone number of the reporting agency, and a summary of your rights under the Fair Credit Reporting Act.I authorize Kitsap Transit to obtain a consumer report and/or investigative consumer report to be used for employment purposes. This authorization shall remain in effect over the course of my employment. I agree that a copy of this authorization has the same effect as the original.

• I agree to authorize Kitsap Transit to obtain a consumer report and/or investigative consumer report to be used for employment purposes.
• I do not agree to authorize Kitsap Transit to obtain a consumer report and/or investigative consumer report to be used for employment purposes.

07
Do you have experience creating and maintaining filing systems, records maintenance and document processing?

• Yes
• No

08
Do you have the following computer experience (please select all that apply):

• Excellent keyboard skills with high level of accuracy
• MS Word
• MS Outlook
• MS Excel

09
All statements submitted in response to these questions set forth above are subject to investigation and verification prior to appointment. Kitsap Transit may verify any conviction record or offenses against persons, adjudications of child abuse in civil actions, and disciplinary board final decisions.We may verify your record of criminal convictions for offenses against persons, civil adjudications of child abuse, and disciplinary board final decisions.YOUR EMPLOYMENT IS EXPRESSLY CONDITIONED ON OUR RECEIPT OF A SATISFACTORY REPORT.I, the undersigned, have received a copy of this disclosure statement and do hereby certify, under penalty of perjury, that my responses to the questions set forth above are true, correct and complete.I understand and agree that if I am hired, I can be discharged for any misrepresentation or omission to the above questions. Further, I understand and agree that if I am hired, my employment is specifically conditioned on Kitsap Transit's receipt of a satisfactory report.

• Yes, I understand
• No

10
I authorize release to the Kitsap Transit Human Resources Department or its designees of any and all information concerning me, my work record, my professional reputation, criminal records, education, and recommendations. I understand that information of a confidential or privileged nature may be included. The information will be used to assist the Human Resources Department in determining my qualifications and fitness for the position I am seeking with Kitsap Transit.I understand my rights under Title 5, United States Code, Section 552a, the Privacy Act of 1974, and waive those rights with the understanding that information furnished will be used by the Human Resources Department in conjunction with employment procedures.I hereby agree to release you, your organization, and others from any liability or damage, which may result from furnishing the information requested.

• I agree
• I do not agree

11
Please specify which incidents/citations you have received in the last 3 years and provide the year.If you do not have any incidents or citations, please enter "n/a"
12
4. Describe your experience handling multiple tasks and prioritizing projects in a fast-paced office environment. Include types of projects and tasks handled, the frequency of projects and tasks, and your methods for ensuring deadlines are met.Please list your dates of employment, employer(s) and job title(s) where you gained this experience.
13
5. Please describe your work that demonstrates your familiarity and depth of experience with the following software:a. MS Wordb. MS Excelc. MS Outlookd. MS Publishere. MS ACCESSBe sure to include the name of the program and type of work performed or documents you created.
14
Kitsap Transit has various non-revenue vehicles that are available to all staff for agency business. In order to limit liability, we are required to utilize a service to monitor employee driving record activity. Do you agree to have your driving records monitored during your employment with Kitsap Transit?

• Yes
• No

Required Question