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Administration Specialist Jobs (NOW HIRING)

Proskauer

Lease Administration Specialist

New York, NY · On-site

$18.25 - $24/hr

The Lease Administration Specialist collaborates closely with Finance, Facilities, and Office Administration teams to ensure the Firm's real estate assets are efficiently managed and strategically ...

Proskauer Rose LLP

$80 - $100/hr

The Lease Administration Specialist collaborates closely with Finance, Facilities, and Office Administration teams to ensure the Firm's real estate assets are efficiently managed and strategically ...

New

U.S. Army

Patient Administration Specialist (68G)

Houston, TX · On-site

$44K - $60K/yr

Enlist as a Soldier into the United States Army and as a Patient Administration Specialist (68G), you'll be entrusted with serving the military community and their Families and providing essential ...

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Administration Specialist information

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$28K

$62.9K

$211.5K

How much do administration specialist jobs pay per year?

As of Sep 2, 2026, the average yearly pay for administration specialist in the United States is $62,882.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,500.00 and $63,000.00 per year, depending on experience, location, and employer.

What is an administration specialist?

Administration Specialists are professionals who perform a variety of administrative and clerical tasks to support the smooth operation of an organization. Their duties often include managing schedules, organizing files, preparing reports, handling correspondence, and coordinating meetings. They may also assist with project management, office supply inventory, and supporting different departments as needed. Administration Specialists play a key role in ensuring that office processes run efficiently and effectively.

What are the key skills and qualifications needed to thrive as an administration specialist?

To thrive as an Administration Specialist, you need strong organizational abilities, attention to detail, and proficiency in office management, typically backed by a diploma or degree in business administration or a related field. Familiarity with office software like Microsoft Office Suite, scheduling systems, and sometimes document management platforms is essential. Excellent communication, time management, and problem-solving skills help you succeed in supporting teams and managing multiple priorities. These skills ensure efficient office operations, accurate record-keeping, and effective support for organizational goals.

What are some common challenges faced by administration specialists and how can they be effectively managed?

Administration Specialists often juggle multiple tasks, such as scheduling, data management, and supporting various departments, which can make time management and prioritization challenging. To manage these effectively, it's important to develop strong organizational skills, maintain clear communication with team members, and utilize digital tools for task tracking. Proactively anticipating the needs of colleagues and staying adaptable to shifting priorities also helps ensure smooth daily operations. Regular feedback and collaboration with team members can further improve efficiency and job satisfaction.

What is the difference between Administration Specialist vs Administrative Assistant?

AspectAdministration SpecialistAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationHigh school diploma or equivalent; often no formal certification required
Work EnvironmentCorporate offices, government agencies, or healthcare settingsSimilar environments, including offices and institutions
Employer & Industry UsageUsed across various industries for specialized administrative rolesCommonly used in all industries for general administrative support
Search & Comparison IntentOften compared for roles requiring specific administrative skillsFrequently searched as a general support role

The main difference between an Administration Specialist and an Administrative Assistant lies in their scope and specialization. Administration Specialists typically have more focused responsibilities and may require specific certifications, working in specialized environments. Administrative Assistants perform general administrative tasks across various industries. Both roles are essential for efficient office operations, but the Specialist role often involves a higher level of expertise and targeted duties.

How much do administration specialists make in the US?

In the US, administration specialists typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Salaries can vary based on skills such as proficiency in office software and certifications like administrative professional credentials.

What does an administration specialist do?

An administration specialist manages office operations, handles correspondence, maintains records, schedules appointments, and supports staff to ensure efficient workflow. They often use office software like Microsoft Office and may coordinate with other departments to facilitate daily business activities.

What qualifications do I need to work in administration specialist?

To work as an administration specialist, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business administration or related fields. Strong organizational, communication, and computer skills, along with proficiency in office software like Microsoft Office, are essential. Relevant experience or certifications in office management can also enhance job prospects.
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Administration Specialist jobs near you
Infographic showing various Administration Specialist job openings in the United States as of August 2026, with employment types broken down into 87% Full Time, 11% Part Time, and 2% Contract. Highlights an 78% Physical, 2% Hybrid, and 20% Remote job distribution, with an average salary of $62,882 per year, or $30.2 per hour.

VP/Credit Administration Specialist

Commercial Bank of California

CA • Remote

$140K - $150K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Job description

VP/Credit Administration Specialist

Location: California
Job Type: Full-Time | Exempt | Hybrid Eligible
Salary Range: $140,000 – $150,000 per year

About Commercial Bank of California

Commercial Bank of California (CBC) is the largest Latino-owned bank in California and a certified Minority Depository Institution (MDI). Headquartered in Irvine and founded in 2003, CBC is one of the largest privately held banks in the state, with over $3.5 billion in assets as of December 2025.

We are a purpose-driven financial institution committed to building long-term relationships and delivering innovative, personalized banking solutions. Our leadership reflects the diverse communities we serve, and our mission is rooted in empowering entrepreneurs, business owners, and community leaders to thrive.

As a certified MDI, CBC is proud to play a vital role in advancing financial inclusion and economic opportunity. We believe in a higher vision for banking—one that prioritizes trust, collaboration, and community impact. Join us and be part of a team that’s redefining what it means to be a community-focused, relationship-driven bank that puts people over profits. 

Job Summary

The Credit Administration Specialist provides operational and compliance support to the Credit Administration Department by coordinating appraisal ordering and documentation, overseeing construction monitoring activities, and preparing loan committee packages. The Specialist also conducts Regulation B (fair lending) loan file reviews to confirm required notices and documentation are accurate and timely, and supports portfolio tickler and covenant tracking, audit and exam requests, and ongoing process improvement initiatives through strong stakeholder coordination and meticulous recordkeeping.

Essential Duties and Responsibilities

Appraisal Desk Administration

  • Coordinate and manage the appraisal ordering process in compliance with appraisal independence requirements.
  • Serve as the primary point of contact for appraisal vendors, internal stakeholders, and third-party management companies.
  • Track appraisal status, review reports for completeness and policy adherence, and ensure timely delivery.
  • Maintain appraisal documentation within credit files and systems in accordance with regulatory and internal policy standards.

Construction Monitoring Oversight

  • Coordinate construction monitoring activities for construction and renovation loans.
  • Review inspection reports, draw requests, and support documentation for accuracy and compliance.
  • Track construction progress, budget adherence, and exception items.
  • Escalate issues, delays, or variances to credit officers and relationship managers as appropriate.

Loan Committee Package Preparation

  • Prepare and assemble comprehensive loan committee packages, 

Regulation B (Reg B) Loan Reviews

  • Conduct reviews of loan files to ensure compliance with Regulation B and fair lending requirements.
  • Verify timely and accurate adverse action notices and documentation.
  • Assist with remediation efforts and ongoing process improvements.

General Credit Administration Support

  • Provide administrative and operational support to the Credit Administration team as needed.
  • Assist with Lending Portfolio Tickler and Covenant Tracking 
  • Support internal audits, regulatory exams, and independent reviews by gathering and organizing requested documentation from loan officers and underwriter as requested.
  • Participate in special projects and process improvement initiatives related to Credit Admin.

Minimum Qualifications

 

General Requirements – Credit Administration Specialist (Northern California)

Education

  • Bachelor’s degree in Finance, Accounting, Business Administration, Economics, or a related field required or strongly preferred
  • Relevant banking or credit experience may be considered in lieu of a degree, depending on role level

Experience

  • 2–5+ years of experience in one or more of the following: 
    • Credit administration
    • Loan operations
    • Credit analysis or underwriting
    • Commercial or consumer lending support
  • Higher‑level or senior roles may require additional years of related banking experience

Core Credit & Banking Knowledge

  • Working knowledge of: 
    • Commercial and/or consumer loan documentation
    • Credit approval, renewal, and modification processes
    • Loan covenants, ticklers, and maturity tracking
    • Fundamental credit underwriting principles
  • Familiarity with credit policies, risk ratings, and portfolio monitoring practices

Regulatory & Compliance Knowledge

  • General understanding of applicable banking regulations and internal controls, including: 
    • Bank Secrecy Act (BSA)
    • Anti‑Money Laundering (AML)
    • OFAC
    • Internal audit and regulatory examination requirements
  • Ability to support credit activities in compliance with bank policies and regulatory standards

Technical & System Skills

  • Proficiency in Microsoft Excel, Word, and Outlook
  • Experience with loan origination, credit, or document management systems (e.g., nCino or similar platforms) preferred
  • Ability to maintain accurate electronic credit files and generate standard reports

Benefits & Perks

  • Competitive employer contribution to medical, dental and vision coverage
  • 401k plan with employer match
  • Flexible Spending Accounts (FSA) and Dependent Care Accounts
  • Employee Assistance Program (EAP)
  • Employer provided Calm subscription 
  • Employer provided mental health benefits through Teladoc
  • Life, AD&D and disability insurance
  • Minimum 15 Days of Vacation, 11 Paid Federal Holidays, Paid Time off to Volunteer
  • Online discount program
  • Tuition Reimbursement Program

Join Our Team!

  • Submit your resume to Apply to Your Position Here

Equal Employment Opportunity & Accommodations

Commercial Bank of California is proud to be an Equal Employment Opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified individuals will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, or any other legally protected characteristic.

We evaluate applicants fairly and equitably, including those with criminal histories, in accordance with applicable federal, state, and local laws.

Commercial Bank of California is also committed to providing reasonable accommodations to individuals with disabilities. If you require a reasonable accommodation during the application or interview process, please contact us at hrrecruiting@cbcal.com with the nature of your request and your contact information.

 

Recruitment Policy

Commercial Bank of California does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to CBC, either directly or indirectly, will be considered the property of Commercial Bank of California. 

We will not pay a fee for any placement resulting from the receipt of an unsolicited resume. To submit candidates for consideration, recruiting agencies must have a valid, written, and fully executed agreement with Commercial Bank of California. Without such an agreement in place, no agency submissions will be accepted or compensated.