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Administration Specialist Manager Jobs (NOW HIRING)

Mohave County

Administration Specialist

Kingman, AZ · On-site

$48K - $59K/yr

... oriented Administration Specialist to provide advanced administrative, financial, and program ... The ideal candidate is analytical, customer-service focused, and able to manage multiple priorities ...

Mohave County, AZ

Administration Specialist

Kingman, AZ · On-site

$48K - $59K/yr

... oriented Administration Specialist to provide advanced administrative, financial, and program ... The ideal candidate is analytical, customer-service focused, and able to manage multiple priorities ...

DECOPAC INC.

Sales Administration Specialist

Anoka, MN · On-site

$22 - $24/hr

The Sales Administration Specialist is responsible for handling and managing the workflow of the sales process, enabling sales operations to go smoothly and ensure the implementation of sales ...

METER Group

Sales Administration Specialist

Pullman, WA · On-site

$20.56 - $23.50/hr

METER is seeking a Sales Administration Specialist I . Ensuring a world-class client experience ... Enter, update, and maintain accurate data in CRM and related systems to support pipeline visibility ...

DECOPAC INC.

Sales Administration Specialist

Anoka, MN · On-site

$22 - $24/hr

The Sales Administration Specialist is responsible for handling and managing the workflow of the sales process, enabling sales operations to go smoothly and ensure the implementation of sales ...

METER Group

Sales Administration Specialist

Pullman, WA · On-site

$20.56 - $23.50/hr

METER is seeking a Sales Administration Specialist I . Ensuring a world-class client experience ... Enter, update, and maintain accurate data in CRM and related systems to support pipeline visibility ...

OneMain Financial

Administration Specialist

London, KY · On-site

$39K - $53K/yr

... Specialist role with the Repossession Administration Team. This position will provide ... time management, attention to detail, and strong communication skills are required for this role.

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Administration Specialist Manager information

What does an administration specialist manager do?

An Administration Specialist Manager oversees administrative operations within an organization, ensuring that office processes run efficiently and support company goals. They supervise administrative staff, manage office resources, develop and implement procedures, and often handle budgeting and reporting. Their role is crucial in facilitating communication between departments and maintaining a productive workplace environment. Additionally, they may be responsible for training staff and improving administrative systems to increase productivity.

What are some common challenges an administration specialist manager faces when overseeing a diverse administrative team?

Administration Specialist Managers often encounter challenges such as balancing competing priorities, managing workflow across multiple departments, and adapting to rapidly changing organizational needs. They must coordinate team members with different skill sets and backgrounds, ensuring clear communication and consistent standards. Effective delegation, conflict resolution, and ongoing training are crucial to maintaining productivity and supporting team development in this dynamic role.

What are the key skills and qualifications needed to thrive as an administration specialist manager, and why are they important?

To thrive as an Administration Specialist Manager, you need expertise in office management, organizational processes, and a solid educational background in business administration or a related field. Familiarity with office productivity software, database management systems, and sometimes certifications like Certified Administrative Professional (CAP) are valuable. Strong leadership, problem-solving, and effective communication skills help you manage teams and streamline operations. These competencies ensure efficient administrative functions, support business objectives, and foster a productive work environment.

What is the difference between Administration Specialist Manager vs Administrative Coordinator?

AspectAdministration Specialist ManagerAdministrative Coordinator
Primary RoleOversees administrative teams, manages complex projects, and develops administrative policies.Supports daily office operations, schedules appointments, and assists with administrative tasks.
Required CredentialsBachelor’s degree in Business Administration or related field; experience in management roles.Bachelor’s degree or equivalent; administrative experience preferred.
Work EnvironmentOffice settings, often in managerial or supervisory capacity.Office environment, providing support to teams and executives.
Employer & Industry UsageCommon in corporate, government, and nonprofit sectors for leadership roles.Widely used across industries for support roles in administrative departments.

The Administration Specialist Manager typically leads administrative teams and manages complex projects, requiring management experience. In contrast, the Administrative Coordinator focuses on supporting daily operations and assisting with administrative tasks. Both roles are essential in organizational efficiency but differ in scope and responsibility.

What cities are hiring for Administration Specialist Manager jobs?

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What are the most commonly searched types of Administration Specialist jobs?

The most popular types of Administration Specialist jobs are:

What states have the most Administration Specialist Manager jobs?

States with the most job openings for Administration Specialist Manager jobs include:

Administration Specialist Manager jobs near you

Finance & Administration Specialist / Manager

ExpressPros - Greensboro (North), NC

Eden, NC • On-site

$36 - $40/hr

Full-time

Posted 7 days ago

Job description

We need someone who is comfortable taking direct ownership of the day-to-day financial processes and maintaining strong financial controls.

The primary focus of the position will be:

Accounts Receivable

  • Manage the complete AR process and customer accounts
  • Monitor aging and actively follow up on overdue receivables
  • Apply customer payments and reconcile accounts
  • Resolve payment discrepancies, deductions and credit issues
  • Provide regular AR and cash collection reporting to management

Accounts Payable

  • Manage the complete AP process
  • Review invoices for accuracy, coding and proper authorization
  • Ensure timely vendor payments
  • Reconcile vendor accounts and resolve discrepancies
  • Maintain appropriate documentation and financial controls

SAP & Financial Controls

  • Strong working knowledge of SAP is important for this position
  • Maintain accurate financial transactions and master data within SAP
  • Monitor correct posting and coding of AP, AR and general ledger transactions
  • Perform account reconciliations and support month-end closing
  • Maintain strong controls over financial transactions and identify inconsistencies
  • Work closely with Group Finance and management on reporting and financial information
  • Support auditors and provide required financial documentation

General Finance & Administration

  • Support cash flow management and banking activities
  • Assist with monthly and year-end financial closing
  • Prepare financial information and management reports
  • Coordinate with our external CPA, auditors and other professional service providers
  • Maintain organized financial and corporate records
  • Support budgeting and forecasting as required

HR Administration

With only approximately 11 US employees, HR will be a secondary component of the position. Responsibilities would include payroll coordination, employee records, benefits administration, onboarding/offboarding and basic HR administration. More complex HR matters can be supported by external resources when necessary.

Candidate Profile

We are looking for someone who:

  • Has strong practical experience in accounting and finance, particularly AR and AP
  • Has solid SAP experience
  • Understands accounting controls, reconciliations and month-end processes
  • Is highly organized and detail-oriented
  • Is comfortable working independently and taking ownership
  • Has good Excel skills and is comfortable working with financial data
  • Can communicate effectively with customers, suppliers and management
  • Has experience in a manufacturing environment, preferably
  • Has sufficient HR/payroll administration experience to support a small employee population

The ideal candidate is someone who enjoys being hands-on. We are less focused on managing people and more focused on finding someone who can personally manage and control the financial processes of the US operation with a high degree of accuracy and accountability.

You should be proficient in:

  • Generally Accepted Accounting Principles (GAAP)
  • Accounts Payable (AP)
  • Accounts Receivable (AR)
  • Bank Reconciliation
  • Financial Audit Experience

Machines & technologies you'll use:

  • Accounting Software (SAP)
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