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Administration Executive Jobs (NOW HIRING)

Flex

Executive Assistant

New York, NY · Hybrid

$90K - $120K/yr

You'll work closely with the Manager, Executive Administration and peer EAs to ensure cross-executive scheduling reflects org-wide priorities, not just individual availability. This is a hybrid ...

Acosta

Executive & Project Administrator

Jacksonville, FL · On-site

$52K - $67K/yr

This role blends executive administration , project coordination , and organizational enablement , ensuring the Executive Team operates efficiently, remains aligned to company strategy, and scales ...

FLEX Inc

Executive Assistant

Manhattan, NY · Hybrid

$90K - $120K/yr

You'll work closely with the Manager, Executive Administration and peer EAs to ensure cross-executive scheduling reflects org-wide priorities, not just individual availability. This is a hybrid ...

Flex

Executive Assistant

New York, NY · On-site

$90K - $120K/yr

You'll work closely with the Manager, Executive Administration and peer EAs to ensure cross-executive scheduling reflects org-wide priorities, not just individual availability. This is a hybrid ...

TEPHRA

Executive Administration

Naperville, IL

... executive based on the direction and company policy o Document preparation and filing o Maintain inventory of office supplies o Project Administration Coordination o Research, draft or abstract ...

Diverse Lynx

Executive Administration

Milford, OH

$26 - $31/hr

Associate Degree Pay Rate: $26-$31/hour The Executive Administration position is responsible for independently performing day-to-day administrative and facility management activities while ensuring ...

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Administration Executive information

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How much do administration executive jobs pay per hour?

As of Jun 8, 2026, the average hourly pay for administration executive in the United States is $28.63, according to ZipRecruiter salary data. Most workers in this role earn between $22.12 and $35.34 per hour, depending on experience, location, and employer.

What is the difference between Administration Executive vs Office Coordinator?

AspectAdministration ExecutiveOffice Coordinator
Primary RoleHandles administrative tasks, documentation, and support functions for the organization.Coordinates office activities, manages schedules, and ensures smooth daily operations.
Required SkillsOrganizational skills, communication, basic accounting, and office software proficiency.Communication, multitasking, scheduling, and interpersonal skills.
Work EnvironmentCorporate offices, administrative departments.Office settings, reception areas, administrative support teams.
Common UsageUsed across industries for administrative support roles.Often found in corporate and organizational settings managing daily office functions.

While both roles support office operations, the Administration Executive typically focuses on administrative tasks and documentation, whereas the Office Coordinator manages daily office activities and schedules to ensure smooth functioning.

What are Administration Executives?

Administration Executives are professionals responsible for overseeing and coordinating the administrative functions of an organization. They manage office operations, supervise administrative staff, handle correspondence, and ensure that company policies and procedures are followed. Their role often includes budgeting, scheduling, and supporting senior management with reports and documentation. Administration Executives play a vital part in ensuring the smooth and efficient operation of a business.

How does an Administration Executive typically interact with different departments within an organization?

As an Administration Executive, you’ll frequently collaborate with various departments such as HR, Finance, and Operations to ensure smooth office functioning. Your responsibilities often include coordinating meetings, managing documentation, and facilitating communication between teams. This role serves as a central point of contact for administrative queries and helps resolve issues that may arise across departments. Building strong working relationships and maintaining clear lines of communication are essential for success in this position.

What are the key skills and qualifications needed to thrive as an Administration Executive, and why are they important?

To thrive as an Administration Executive, you need strong organizational, time management, and problem-solving skills, often supported by a bachelor's degree in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite, scheduling tools, and sometimes ERP systems is typically required. Exceptional communication, attention to detail, and the ability to multitask make someone stand out in this role. These skills and qualities are crucial for ensuring smooth office operations, effective coordination, and efficient support for teams and leadership.
What cities are hiring for Administration Executive jobs? Cities with the most Administration Executive job openings:
What are the most commonly searched types of Administration jobs? The most popular types of Administration jobs are:
What states have the most Administration Executive jobs? States with the most job openings for Administration Executive jobs include:
Administration Executive jobs near you
Infographic showing various Administration Executive job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 93% Full Time, 4% Part Time, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $59,547 per year, or $28.6 per hour.
Healthcare Executive Assistant

Healthcare Executive Assistant

DuPage Ophthalmology

Lombard, IL • Hybrid

$68K - $75K/yr

Full-time

Medical, PTO

Posted 20 days ago

Job description

Healthcare Executive Assistant

Department: Administration / Executive Office
Reports To: Practice Administrator
Job Summary

The Healthcare Executive Assistant provides high-level administrative, operational, and strategic support to senior healthcare leadership. This role requires exceptional organizational skills, discretion, and an understanding of healthcare operations, compliance, and clinical environments. The Executive Assistant serves as a key liaison between executives, clinical teams, staff, and external partners, ensuring efficient day-to-day operations and effective communication.
Key Responsibilities

Executive Support

  • Manage complex calendars, scheduling meetings across clinical and administrative teams
  • Prepare agendas, presentations, reports, and briefing materials
  • Draft, review, and manage executive correspondence
  • Serve as a trusted gatekeeper, prioritizing communications and requests
Healthcare Operations & Coordination

  • Liaise with physicians, clinical leaders, department heads, and external stakeholders
  • Support executive initiatives, committees, and board meetings
  • Track action items, deadlines, and follow-ups related to strategic projects
  • Assist with regulatory, accreditation, or compliance documentation as needed
Confidentiality & Compliance

  • Handle sensitive patient, personnel, and organizational information with strict confidentiality
  • Maintain compliance with HIPAA and organizational privacy policies
  • Ensure accurate record-keeping and document management
Administrative & Office Management

  • Organize and maintain electronic and physical filing systems
  • Support special projects and organizational initiatives
  • Improve workflows and administrative processes for efficiency
Required Qualifications

  • Bachelors degree or equivalent experience
  • 35+ years of experience as an Executive Assistant, preferably in healthcare or a regulated environment
  • Strong knowledge of medical terminology and healthcare operations (preferred)
  • Proficiency in Microsoft Office, Google Workspace, and scheduling tools
  • Excellent written and verbal communication skills
Skills & Competencies

  • Exceptional organizational and time-management skills
  • High level of professionalism, discretion, and emotional intelligence
  • Ability to manage competing priorities in a fast-paced environment
  • Strong attention to detail and problem-solving skills
  • Ability to work independently and anticipate executive needs
Preferred Qualifications

  • Experience supporting senior healthcare leadership
  • Familiarity with EHR systems or healthcare compliance frameworks
  • Project management experience
Work Environment

  • Office, clinical, or hybrid healthcare setting
  • May require occasional extended hours to support executive needs
Compensation Package

  • Salary range: $68,000 - $75,000
  • Annual bonus potential
  • Flexible work schedule with potential for hybrid status after 90-Day Probationary Period
  • Competitive healthcare package
  • Generous PTO Allowance and 6 Paid Holidays
  • Employee discount