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Administration Executive Jobs (NOW HIRING)

McKinsey & Company

Executive Assistant

Pittsburgh, PA · On-site

Global Administration Executive Assistant Job ID: 109560 * Pittsburgh Apply NowApply Later Do you want to do work that matters, alongside supportive leaders who will help you grow faster than you ...

McKinsey & Company

Executive Assistant

Darien, CT · On-site

Global Administration Executive Assistant Job ID: 110096 * Connecticut - Darien Apply NowApply Later Do you want to do work that matters, alongside supportive leaders who will help you grow faster ...

Abilene ISD

Executive Director of Finance

Abilene, TX · On-site

Administration/Executive Director Date Posted: 5/21/2026 Location: One AISD Center Date Available: 06/01/2026 Primary Purpose: The Executive Director of Finance serves as a key strategic leader ...

TeamSoft

Office Manager

Middleton, WI · On-site

$60K/yr

Ordering and stocking of office supplies as needed Qualifications: * 3-5 years previous experience in Office Administration, Executive Assistant , or HR roles * Microsoft Office proficiency * Prior ...

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Administration Executive information

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How much do administration executive jobs pay per hour?

As of Jul 21, 2026, the average hourly pay for administration executive in the United States is $28.63, according to ZipRecruiter salary data. Most workers in this role earn between $22.12 and $35.34 per hour, depending on experience, location, and employer.

What does an administration executive do?

An administration executive manages office operations, including coordinating schedules, handling correspondence, maintaining records, and supporting staff. They often use office software like MS Office and require strong organizational and communication skills to ensure smooth daily functioning.

What is the job of an executive administrator?

An executive administrator is responsible for managing administrative tasks such as scheduling meetings, handling correspondence, preparing reports, and coordinating office operations for executives or senior management. They often use tools like calendar software and require strong organizational and communication skills to support efficient business functions.

What do administrative executives do?

Administrative executives are responsible for managing office operations, coordinating schedules, handling correspondence, and supporting staff and management. They often use office software like Microsoft Office and may oversee tasks such as filing, data entry, and organizing meetings to ensure efficient workflow.

What is the difference between Administration Executive vs Office Coordinator?

AspectAdministration ExecutiveOffice Coordinator
Primary RoleHandles administrative tasks, documentation, and support functions for the organization.Coordinates office activities, manages schedules, and ensures smooth daily operations.
Required SkillsOrganizational skills, communication, basic accounting, and office software proficiency.Communication, multitasking, scheduling, and interpersonal skills.
Work EnvironmentCorporate offices, administrative departments.Office settings, reception areas, administrative support teams.
Common UsageUsed across industries for administrative support roles.Often found in corporate and organizational settings managing daily office functions.

While both roles support office operations, the Administration Executive typically focuses on administrative tasks and documentation, whereas the Office Coordinator manages daily office activities and schedules to ensure smooth functioning.

What are Administration Executives?

Administration Executives are professionals responsible for overseeing and coordinating the administrative functions of an organization. They manage office operations, supervise administrative staff, handle correspondence, and ensure that company policies and procedures are followed. Their role often includes budgeting, scheduling, and supporting senior management with reports and documentation. Administration Executives play a vital part in ensuring the smooth and efficient operation of a business.

How does an Administration Executive typically interact with different departments within an organization?

As an Administration Executive, you’ll frequently collaborate with various departments such as HR, Finance, and Operations to ensure smooth office functioning. Your responsibilities often include coordinating meetings, managing documentation, and facilitating communication between teams. This role serves as a central point of contact for administrative queries and helps resolve issues that may arise across departments. Building strong working relationships and maintaining clear lines of communication are essential for success in this position.

What is the highest paid administrative job?

The highest paid administrative roles are often executive assistants to top executives or administrative directors, with salaries reaching six figures in some industries and locations. These positions typically require advanced organizational skills, experience, and sometimes specialized certifications, and they often involve managing complex schedules and high-level communication.

What are the key skills and qualifications needed to thrive as an Administration Executive, and why are they important?

To thrive as an Administration Executive, you need strong organizational, time management, and problem-solving skills, often supported by a bachelor's degree in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite, scheduling tools, and sometimes ERP systems is typically required. Exceptional communication, attention to detail, and the ability to multitask make someone stand out in this role. These skills and qualities are crucial for ensuring smooth office operations, effective coordination, and efficient support for teams and leadership.
What cities are hiring for Administration Executive jobs? Cities with the most Administration Executive job openings:
What are the most commonly searched types of Administration jobs? The most popular types of Administration jobs are:
What states have the most Administration Executive jobs? States with the most job openings for Administration Executive jobs include:
Administration Executive jobs near you
Infographic showing various Administration Executive job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $59,547 per year, or $28.6 per hour.

Personal Assistant to the Chief Executive Officer (CEO)

Met-Cap Management

Cranston, RI • On-site

$60K - $70K/yr

Full-time

Posted 5 days ago

Job description

Description:

Met-Cap Management is seeking a highly organized, proactive, and professional Personal Assistant to provide comprehensive support to our Chief Executive Officer. This is a highly trusted position that requires exceptional judgment, discretion, and the ability to anticipate needs while representing the CEO and the organization with the highest level of professionalism.


The Personal Assistant will manage both business and personal responsibilities, ensuring the CEO's schedule, communications, projects, and day-to-day priorities are executed seamlessly. The ideal candidate is resourceful, detail-oriented, adaptable, and thrives in a fast-paced environment where priorities can shift quickly.


A background in healthcare, medical administration, executive concierge services, or high-touch client support is highly preferred, as the role requires coordination of personal appointments, confidential medical information, and interactions with healthcare providers.


This position requires regular work from the CEO's residence, which serves as one of the primary work locations, as well as time at the Company's corporate office in Cranston, Rhode Island.


Essential Responsibilities


Executive Support
  • Manage the CEO's complex business and personal calendar, ensuring priorities are coordinated efficiently.
  • Coordinate meetings, appointments, travel arrangements, and itineraries.
  • Screen calls, emails, and correspondence while exercising sound judgment regarding priorities and responses.
  • Prepare meeting materials, presentations, agendas, and follow-up action items.
  • Track deadlines, commitments, and ongoing projects to ensure timely completion.
  • Serve as a professional liaison between the CEO and internal and external stakeholders.
Personal Assistance
  • Coordinate personal appointments, including medical, wellness, and family-related scheduling.
  • Communicate with healthcare providers, specialists, pharmacies, and other service providers while maintaining strict confidentiality.
  • Assist with personal errands, vendor coordination, reservations, household service scheduling, and special projects.
  • Coordinate travel, accommodations, and logistics for both business and personal engagements.
  • Maintain confidential personal records and organize important documents.
  • Anticipate needs and proactively resolve issues before they arise.
Administrative & Organizational Support
  • Organize and maintain digital and physical filing systems.
  • Draft correspondence, reports, and presentations.
  • Monitor action items and ensure follow-up with key stakeholders.
  • Assist with expense tracking and reconciliation.
  • Coordinate special events, meetings, and executive functions.
  • Manage confidential information with the highest degree of discretion.
Relationship Management
  • Build positive working relationships with executives, employees, vendors, healthcare providers, and external partners.
  • Represent the CEO with professionalism, diplomacy, and exceptional customer service.
  • Exercise sound judgment when handling sensitive situations and confidential matters.
Why Join Met-Cap Management?


This is a unique opportunity to become a trusted partner to the CEO of a growing organization. The successful candidate will play an integral role in helping the executive maximize productivity while supporting both professional and personal priorities. The role offers significant variety, autonomy, and the opportunity to make a meaningful impact on the effectiveness of the Company's leadership.


Met-Cap Management is an Equal Opportunity Employer and values diversity in the workplace.

Requirements:Required
  • 5+ years of experience supporting a senior executive, business owner, physician, or other high-level professional.
  • Exceptional organizational and time management skills.
  • Outstanding written and verbal communication skills.
  • Demonstrated ability to manage multiple priorities with minimal supervision.
  • Strong critical thinking and problem-solving abilities.
  • High level of professionalism, integrity, and emotional intelligence.
  • Ability to maintain absolute confidentiality.
  • Advanced proficiency with Microsoft Office and Google Workspace.
  • Valid driver's license and reliable transportation.
Preferred
  • Experience as a Personal Assistant, Executive Assistant, Healthcare Administrator, Medical Office Manager, Executive Concierge, or similar role.
  • Background in healthcare, medical administration, nursing support, or another healthcare-related environment.
  • Experience coordinating medical appointments, insurance matters, or confidential healthcare information.
  • Familiarity with project management and productivity software.
  • Experience supporting entrepreneurs, founders, or C-suite executives.

Desired Characteristics


The ideal candidate will be:

  • Highly organized and detail-oriented.
  • Calm under pressure and adaptable to changing priorities.
  • Resourceful and proactive.
  • Personable, approachable, and professional.
  • Able to anticipate needs before being asked.
  • Comfortable working independently.
  • Exceptionally trustworthy and discreet.
  • Passionate about helping others succeed.
  • Comfortable balancing both business and personal responsibilities.