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Administration Assistant Jobs in Wisconsin (NOW HIRING)

Greenleaf Hospitality Group

Payroll Coordinator

Radisson, WI · On-site

$20.75 - $27.75/hr

Payroll Processing & Administration * Assist with the preparation, review, and processing of bi-weekly payrolls across multiple business units and employee groups. * Review employee time records ...

Young World Physical Education

WI · On-site

$95K - $107K/yr

Administration > Assistant Principal/Dean/Head Job Requirements * At least 5 year(s) of relevant experience preferred. * Master degree preferred. * Citizenship, residency or work visa required ...

City of Wauwatosa

Health Department Intern

Milwaukee, WI · On-site

$14.75 - $19.25/hr

Provide vaccine education and administration * Assist in communicable disease investigations * Social work: * Help address youth mental health through small groups and community events * Provide ...

City of Wauwatosa

Health Department Intern

Milwaukee, WI

$14.75 - $19.25/hr

... administration Assist in communicable disease investigations Social work: Help address youth mental health through small groups and community events Provide support to our City Social Worker who ...

Jobless

Portfolio Servicing Analyst

Milwaukee, WI · On-site

Program Compliance & Administration * Assist with periodic reviews of program requirements related to construction draws, certifications, payment processing, and fund flow procedures. * Maintain ...

GovernmentJobs.com

Health Department Intern

Milwaukee, WI · On-site

$14.75 - $19.25/hr

Provide vaccine education and administration * Assist in communicable disease investigations * Social Work: * Help address youth mental health through small groups and community events * Provide ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Wisconsin

Administration Assistant information

See Wisconsin salary details

$11

$21

$31

How much do administration assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for administration assistant in Wisconsin is $21.24, according to ZipRecruiter salary data. Most workers in this role earn between $17.45 and $23.56 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in Wisconsin?

The most popular types of Administration jobs in Wisconsin are:

What are popular job titles related to Administration Assistant jobs in Wisconsin?

For Administration Assistant jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Administration Assistant jobs in Wisconsin look for?

The top searched job categories for Administration Assistant jobs in Wisconsin are:

What cities in Wisconsin are hiring for Administration Assistant jobs?

Cities in Wisconsin with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $44,178 per year, or $21.2 per hour.

Assistant Vice President Property Accounting

Milwaukee, WI • On-site

Healthpeak Properties, Inc.
See more jobs at Healthpeak Properties, Inc.external

Full-time

Re-posted 22 days ago

Job description

Company Overview
Healthpeak Properties is a fully integrated real estate investment trust (REIT) and an S&P 500 company. We specialize in owning, operating, and developing high-quality real estate focused on healthcare discovery and delivery. Our impressive portfolio includes nearly 50 million square feet of medical outpatient buildings, lab and life science facilities and Senior Assisted Living centers throughout the country.
Role Overview
The Assistant Vice President (AVP), Property Accounting, is a senior leadership role responsible for overseeing all accounting and financial reporting activities for a portfolio of Outpatient Medical properties. This position manages a team of approximately fifteen accounting professionals and ensures operational excellence across financial reporting, CAM setup and analysis, lease interpretation, internal controls, and collaboration with Property Management, Asset Management, Finance, and other departments. The AVP provides strategic direction, technical guidance, and process leadership to support accurate, timely, and compliant financial outcomes.
 
  • Oversee the month-end close process for assigned properties, ensuring timely and accurate financial statement delivery.
  • Lead, mentor, and develop a team of fifteen property accounting professionals, setting clear expectations, providing training, and ensuring consistent execution across offices.
  • Establish team goals, monitor performance, and provide coaching to drive accuracy, accountability, and continuous improvement.
  • Oversee workload allocation, prioritization of deadlines, and resolution of escalated issues.
  • Champion process standardization, documentation, and ongoing optimization across the team.
  • Review and approve journal entries, general ledger activity, bank reconciliations, and balance sheet schedules.
  • Ensure compliance with internal accounting policies, SOX requirements, and company procedures.
  • Review financial statements for variances, errors, and unusual activity; provide high‑quality explanations and corrective actions.
  • Provide expert oversight of CAM setup in Yardi, ensuring alignment with lease terms, expense pools, caps/stops, exclusions, and allocation methodologies.
  • Review and approve annual CAM reconciliations and tenant billings; resolve complex or disputed items with Property Management and Legal.
  • Lead cross‑functional collaboration with Property Management teams to refine budgeting, forecasting, and billing processes for operating expenses and recoveries.
  • Identify opportunities to improve CAM setup efficiency, accuracy, and automation.
  • Interpret and advise on complex lease language related to rent structures, recoveries, reimbursements, escalations, and obligations.
  • Review lease abstracts and coordinate corrections or clarifications with Lease Administration.
  • Assist in the set up and transitions of properties which may include loading beginning balance information, sales pro-ratio calculations, and closing entries.
  • Establish resolution plans for escalated tenant issues, partnering with teams to determine appropriate contacts and actions.
  • Review AR aging to identify delinquencies, potential write‑offs, and risk areas to escalate to leadership
  • Review and approve invoice coding, ensuring proper expense account treatment and alignment with budget and policy.
  • Provide guidance on reclasses, accruals, and corrections needed for proper financial representation.
  • Partner with AP to drive consistency and reduce coding errors.
  • Analyze variances between actual, budgeted, and forecasted results; communicate key drivers to management.
  • Serve as the primary financial partner to Property Management and other operational leaders.
  • Independently respond to financial questions from various departments, providing clear, actionable guidance.
  • Communicate complex accounting issues to operational teams in a clear, understandable manner.
Assumes additional responsibilities as requested.
Position Requirements
  • Bachelor’s degree in Accounting or directly related field required.
  • 10+ years of experience with at least 5 years in property accounting with increasing responsibility.
  • Demonstrated ability to lead and develop accounting teams.
  • Strong understanding of GAAP.
  • Strong proficiency in Yardi or similar real estate accounting systems.
  • Advanced knowledge of CAM setup, reconciliations, and real estate lease interpretation.
  • Excellent analytical, communication, and problem‑solving skills.
  • Ability to manage multiple deadlines and work independently in a fast‑paced environment.
  • Proficient knowledge of Microsoft applications (Excel, Word, and Outlook).

 

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