Academic Program Manager Jobs in Texas (NOW HIRING)

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Department

Proposed Minimum Salary

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Job Description

What we want

The Program Manager P12 plans, organizes, directs, and manages day-to-day activities, developing and implementing procedures for the administration of the Office of Research. The Program Manager serves as a central point of coordination for SPH faculty, supporting their needs across the full research lifecycle.

What you need to know

Required Education and Experience

• Bachelors Degree in related field

• Five years of program coordination, program management, or related experience.

Preferred Qualifications

• Master's degree in research administration, Business, Public Administration, or a related field.

• 5 or more years of progressive experience in sponsored research administration within a higher education environment.

• Experience supporting research compliance activities and/or coordinating contract- or agreement-related processes in an academic or research setting.

• Experience supporting or contributing to process improvements, workflow coordination, or operational efficiencies within a research or administrative office.

• Experience interpreting sponsor guidelines and institutional requirements to support faculty and staff in proposal planning and compliance.

• Demonstrated experience working directly with faculty to support research proposal planning, administrative coordination, and submission readiness.

• Certified Research Administrator (CRA)

Knowledge, Skills, and Abilities

• Knowledge of research administration principles across the research lifecycle, including proposal development, administrative coordination, and compliance requirements.

• Working knowledge of Texas A&M University systems and research administration tools (e.g., Maestro, Workday, FAMIS/Canopy, Cayuse, Huron) and common sponsor platforms (e.g., Grants.gov, Research.gov, NIH ASSIST, Proposal Central, or similar).

• Ability to work effectively with faculty to support research planning, proposal coordination, and administrative needs across pre- and post-award activities.

• Ability to interpret and apply sponsor guidelines, institutional policies, and regulatory requirements, including research compliance and contract-related processes.

• Strong organizational and coordination skills, with the ability to manage complex, time sensitive activities across multiple stakeholders.

• Effective communication skills, both written and verbal, with the ability to convey guidance clearly and build collaborative relationships.

• Ability to contribute to process improvements, develop documentation, and support consistent implementation of research administration practices.

• Ability to analyze issues, exercise sound judgment, and coordinate resolution in collaboration with appropriate stakeholders.

• Ability to multitask and work cooperatively with others.

Responsibilities

Research Lifecycle Management and Support

• Plans, organizes, and manages assigned research administration activities supporting the research lifecycle from proposal development through award closeout

• Develops and implements procedures for the administration of the program.

• Assists in developing strategic plans and goals to support the program.

• Oversees coordination of pre- and post-award processes, ensuring alignment across faculty, research teams, and institutional partners.

• Identifies administrative or fiscal issues impacting research projects and provides follow-up coordination.

• Coordinates directly with SPH faculty and nonCenteraffiliated faculty, to support research administration needs across preand postaward phases.

• Plans and organizes proposal development, maintenance, and checklist activities across teams.

• Supports aligned planning, timelines, and institutional readiness for limited submission opportunities and internal funding programs

• Assists with internal timelines, eligibility review logistics, and faculty communications.

• Coordinates communication among faculty, staff, and other stakeholders to support smooth handoffs during proposal planning and submission preparation.

• Provides guidance, mentoring, and coordination oversight on complex or highvisibility proposal activities.

Research Compliance and Contract Coordination Support

• Supports research-related administrative compliance by tracking adherence to School, University, state, and federal policies and procedures.

• Assists with coordination of research compliance documentation and tracking activities, including Responsible Conduct of Research (RCR) requirements.

• Coordinates the submission and processing of research-related contracts and agreements that are managed outside of SRS.

• Assists with research-related independent contractor processes, to include certification documentation, system access and/or setup, and invoice tracking.

• Assists with yearly budgetary and contract processes.

Research Program Coordination and Administrative Alignment

• Oversees program workflows, tools, and documentation to support efficient research administration operations.

• Coordinates with appropriate offices and staff as required.

• Oversees, manages, updates, and audits internal reference materials, implementation guidance, and process documents

Professional Development and Operational Continuity

• Participates in professional development

• Assists with workload balancing during peak activity periods

• Provides coverage assistance and coordination as needed .

• Contributes to team effectiveness through shared knowledge, documentation of processes, and collaborative problem-solving.

• Applies new knowledge and best practices to support improvements, processes, and service delivery.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.