Administrative Assistant

Frontline Road Safety Group

Denver, CO

Expired: April 21, 2024 Applications are no longer accepted.

$18 to $22 Hourly
Retirement
Full-Time

Location: Denver, CO (Downtown)

Pay rate: $18-22/hr (parking covered)

Position Overview: Our corporate HQ in downtown Denver is seeking an Administrative Assistant (On-Site). Frontline Road Safety Group, the undisputed leader in pavement marking in North America, has a very clear mission: We want to provide the safest and most reliable pavement marking equipment on every job. Our HQ team supports our Frontline companies to help achieve that mission. **This position will be an on-site position Monday-Thursday, with the opportunity to work remotely on Friday only.

Responsibilities:

Provide administrative support to the senior leadership team, including the, CEO, CFO, Controller, PMO, in addition to our Market Presidents.
Book meetings for senior leadership and HQ staff
Provide specific administrative support to our CEO
Organize dinners
Research hotels/restaurants for travel
Organize meeting room and lunch for Staff Meetings/Board Meetings
Accounts Payable (A/P)
Enter invoices
Set up EFT payments in Vista
Print & mail checks
Work with some vendors to collect/receive invoices
Assist with tax payments & mailing out returns
Set up 1099's
Upload contracts/addback invoices into Contract Safe
Schedule MOR's and financial reviews
Order supplies for corporate headquarters including for the office kitchen
Submit 401k contributions
Send out packages/documents through FedEx
Other duties as assigned

Requirements:

Bachelors degree strongly preferred
Must be a team player ready and willing to assist any and all team members regardless of reporting structure
Excellent attention to detail and intermediate MS Office skills including Excel and PowerPoint
Must be comfortable handling sensitive and confidential information
Schedule flexibility to meet our office needs Monday-Thursday (we are flexible on days/hours)
Excellent customer service/communication skills and the ability to interact with all levels of our HQ team and company-wide leadership in a very professional manner.
Previous experience in an HR/Payroll/A/P setting a plus, but not required
Previous experience with Paylocity a plus