Client Payroll Specialist

*This role is eligible to be hybrid after an eligibility waiting period

Come join our growing team!

We are seeking a dynamic individual who enjoys working in a fast-paced environment, providing a high level of service, and welcomes challenges. Responsible for handling the day-to-day accounting tasks for external clients, focusing on their accounts payable and receivables. This role will be client-facing and balance the priorities of multiple client needs, advising clients on their books, and meeting deadlines.

Who we are:
We specialize in providing streamlined back-office solutions, including accounting, budgeting, planning, commissions, payroll, and human resources services. Tailored for small to mid-size businesses, we handle essential day-to-day operations, empowering our clients to focus on success and growth. Our dedicated team offers expert advice, addressing the daily complexities and concerns businesses face.

We're on the lookout for individuals who thrive in a positive, collaborative team environment.

Embracing diversity, we welcome everyone. Our inclusive workplace fosters an environment where employees feel free to be their authentic selves each day.

Prairie Fire Resources is an Equal Employment Opportunity Employer.

What we provide:

• • Health and Well-being: Enjoy 100% paid Medical, Dental, and Vision plans, ensuring your health is a top priority.
  • Flexible Work Environment: Embrace a hybrid work setting that accommodates both in-office collaboration and remote flexibility.
  • Financial Security: Secure your financial future with 401k Matching as part of our basic safe harbor plan, ensuring a prosperous retirement.
  • Continuous Development: Ignite your growth with ongoing personal and professional development opportunities. Benefit from Health & Wellness Reimbursement to support your well-being and Professional Development Reimbursement for continuous learning.
  • Innovation Encouraged: Share your ideas for process improvements in our innovation-friendly environment.
    
  • Career Advancement: Explore room for advancement in our growing organization.
  • Wellness in the Workplace: Energize your days with well-stocked snack stations for a positive and vibrant atmosphere.
  • Family Support: Take advantage of our Paid Parental Leave to prioritize family commitments.
  • Time Off: Benefit from 3 weeks of Paid Time Off, 7 Holidays, and a Floating Holiday. Additionally, take advantage of volunteer time off to contribute to causes you care about.
  • Dynamic Culture: Join a collaborative and innovative team that values trust and embraces a fun work environment.

Job Essential Responsibilities:

• Execute day-to-day payroll operations, managing weekly, semi-monthly, and monthly client payroll across multiple states.
• Navigate intricacies such as wage garnishments and payroll deductions with meticulous attention to detail.
• Conduct seamless transfers to various third parties, handling retirement contributions, payroll taxes, wage assignments, and garnishments.
• Lead month-end close processes, involving agency reporting, comprehensive general ledger auditing, and the adept preparation and posting of journal entries.
• Execute quarterly and annual processes, ensuring accurate filing of crucial reports such as 941, 940, W2, and others.
• Maintain a steadfast commitment to compliance with federal and state labor policies and regulations.
• Collaborate with clients and their business partners to define, establish, and optimize payroll systems, processes, and procedures.
• Implement controls to ensure a well-mitigated risk environment for the client.
• Facilitate the seamless set-up and implementation of new payroll clients, ensuring a smooth transition and optimal integration into existing systems.
• Conduct routine audits and analyses of client payrolls, ensuring continuous accuracy and proactively contributing to the evolution of processes.
• Address ad hoc client requests with flexibility and responsiveness, showcasing a commitment to client satisfaction.
• Develop and refine comprehensive Standard Operating Procedures (SOPs) for payroll processes, ensuring a structured framework for consistency and excellence.
• Work alongside, assist, and provide training to fellow colleagues on payroll principles and client-specific processes, fostering a culture of shared expertise.

Experience:

• 3+ years’ of hands-on experience in a Payroll role
• Bachelor's degree in Accounting or a similar field is a bonus
• Strong working knowledge of payroll policies, federal and state labor compliance, and overtime laws in multiple states.
• General understanding of accounting principles.
• Highly proficient in using payroll software
• Ability to work in multiple payroll systems in conjunction with one another
• High level of accuracy with minimal errors in all work
• Ability to work closely with internal and external customers in a professional manner
• Ability to work in an environment of continuous process improvement.
• Ability to meet deadlines and handle multiple tasks at a time with minimal supervision

This person will be required to talk and hear, sit and use their hands and fingers to handle or feel and to manipulate keys on a keyboard. Requires face to face discussions with individuals and teams.