Accounting Manager

Bristol Elder Services is seeking a full-time Accounting Manager. The position is a 35 hour work week.

Bristol Elder Services, Inc., located in Fall River, MA, is a private, non-profit agency that provides community-based support services in 15 communities in southeastern MA.

Position Summary: This position is responsible for all areas related to financial reporting. The Accounting Manager develops and maintains accounting principles, practices, and procedures to ensure accurate and timely financial statements. The position ensures the integrity of the agency’s accounting system, assists the CFO in the overall operation of the Finance Department, and supervises Finance Department and Customer Service Unit staff.

Principal Accountabilities:

Ensures the integrity of the agency’s accounting system:

Establishes internal controls and guidelines for accounting transactions and budget reports.

Recommends accounting policy and develops and implements accounting procedures consistent with policy and GAAP.

Addresses audit preparation and supports budget and forecast activities:

Oversees the accurate, timely transaction and entry process performed by department staff.

Ensures that clear documentation and audit trails are maintained on all entries.

Coordinates all audit activities and meetings, prepares and provides necessary documentation,responds to the audit firm’s questions.

Produces monthly, quarterly, and year end reporting activities.

Manages and reports contract balances and maximum obligations.

Performs monthly closings on a timely basis.

Prepares monthly reports as needed, including general ledger and trial balance.

Oversees monthly agency billing and reporting to all funding sources.

Conducts activities and oversight to ensure that all reporting deadlines are met.

Supervises that bank and major account reconciliations are performed on an ongoing basis, including cash, receivables, and revenue.

Ensures that accrued and prepaid expenses are properly entered and reconciled monthly.

Oversees payroll process.

Holds responsibility for functions within the unit’s purview:

Oversees agency purchasing.

Ensures that a schedule exists for ordering supplies.

Oversees the process to ensure it operates efficiently and with appropriate controls.

Maintains an accurate inventory of supplies and equipment.

Ensures that all phases of payroll are carried out in a timely, accurate manner.

Performs new employee orientation on topics associated with the department.

Recruits, hires, trains, supervises, and evaluates staff who are responsible for financial documentation, billing, collections, payroll, purchasing, and reception.

Maintains a staffing pattern that allows for internal controls and segregation of duties.

Provides feedback and support on an ongoing basis and conducts performance appraisals.

Oversees and acts as backup for all unit functions.

Advises staff regarding the handling of non-routine reporting transactions.

Conducts quality audits to ensure compliance.

Assists the CFO in the overall operation of the Finance Department:

Assists in proposal preparation.

Acts as liaison to the Advisory Council.

Attends board and fiscal directors’ meetings in CFO’s absence.

Fosters the agency’s philosophy of Affirmative Action and Equal Employment Opportunity:

Assists in recruiting a diverse workforce.

Ensures that protected group members are provided with equal opportunity for hiring, training, promotion, transfer, career counseling, and reasonable accommodation.

Prevents harassment of employees.

Assists in the investigation and resolution of problems and/or alleged discrimination.

Completes other duties as assigned.

Qualifications:

Education: Minimum of bachelor’s degree in accounting.

Experience: At least five years of general accounting experience. Prior supervisory experience required.

Special Skills/Knowledge: Proficiency in ADP functionality and reporting; working knowledge of federal and state laws and regulations applicable to payroll; knowledge of Abila MIP or similar accounting software system; familiarity with nonprofit or government accounting; proficient in Excel; attention to detail; accuracy; ability to work independently and to prioritize; ability to multi-task and work in a fast-paced, high volume environment; proven organizational, time management, and analytical skills; excellent written and oral communication skills. Valid driver’s license and reliable transportation required.

• This job description is intended to be general, will evolve over time, and is subject to periodic updating.

This job description does not constitute a written or implied contract of employment.

EOE/M/F/D/V