Estimating Coordinator

Location: 544 Clinton Street, Circleville, Ohio 43113

Reports to: Adam Logan & Matt Palmisciano

Department: Office

Job Type: Full-Time

Salary Range: $40,000 - $50,000

Job Classification: Exempt

Our Vision:

Our vision is to be the most trusted construction and protective coatings partner in the U.S., delivering on safety, service, innovation, and value for our customers while creating opportunity and growth for our members.

Adam Logan founded FORJAK Industrial in 2001, with its current headquarters in Circleville, Ohio. Adam, along with Matt Palmisciano, who joined FORJAK as a partner in 2015, desired to be able to create both a legacy and a way to incentivize their members to succeed both as individuals and as a team at FORJAK. As a result of that desire, FORJAK Industrial became an ESOP in 2022. An ESOP is a member (employee) benefit plan that allows members (employees) to own the entire company. Our accomplishments at FORJAK are due to our members and procedures. Together, we will set our company up for sustainability, measured growth, and accomplishments in line with our vision.

About the Role:

A day in the life: Our Estimating Coordinator will be someone who is enthusiastic about their work and pays close attention to detail. We at FORJAK Industrial are committed to expansion and excellence. This position combines administrative duties with strategic objectives. Each day is unique, and each obstacle offers a chance for development. We are in pursuit of an individual who is enthusiastic about embracing exciting opportunities and aligns with our unwavering drive for achievement as we progress with our growth.

Although initially focused on administrative duties, this position presents substantial prospects for development and progression. In this role, you will play a crucial role in the estimating process by proofreading estimates, preparing estimates, and maintaining and tracking information related to estimates.

On a given day, as the Estimating Coordinator, you will:

• Assure that all information is accurate prior to delivering final estimates to clients by conducting a proofreading process that verifies estimates for consistency and accuracy.
• Complete the estimate preparation process by collecting the necessary information, entering it into an estimation program or spreadsheet, and then organizing the finished estimate documents.
• Managing and monitoring information by establishing and managing databases or spreadsheets for the purpose of monitoring estimates, incorporating client data, project details, expenses, and schedules. Maintaining organized and current records for easy reference.
• Assembling necessary information for estimates in coordination with other departments or team members, thereby facilitating collaboration and communication throughout the estimating procedure.
• Performing quality reviews on estimates in order to verify their accuracy and uphold both organizational standards and client specifications.
• Assuring the accurate and timely completion of all necessary documents is achieved through the creation and maintenance of documentation regarding estimates, such as contracts, proposals, and change orders.
• Creating and maintaining documentation related to material and pricing lists.
• Analyze project scopes, blueprints, and other relevant documents to determine materials, labor, and equipment costs.
• Using internal estimating tools, generate and present detailed proposals that ensure a complete commitment to project specifications and client expectations.
• Update and maintain bid log and estimating folder for projects.
• Adhere to company work safety policies.
• Other miscellaneous duties, as assigned.

Schedule & Travel:

This is a full-time Monday through Friday position with day shift hours. This department would provide a flexible schedule. Although this department does not travel for work, we have three divisions that operate around the clock, seven days a week. There is a possibility that there may be occasions where you might need to travel and/or modify your schedule based on the requirements of other divisions.

HOW DO YOU WIN?

We are all different, yet we all use our unique contributions to make every effort to allow our field members to do what they do best: provide expertise in the field. To help them, our office and shop personnel work to streamline processes to increase field efficiency. We are looking for a career-minded individual who will not only grow but also promote a positive cultural environment to fill this important position.

If you are a go-getter with a thirst for knowledge and a passion for success, we want you on our team!

The qualified candidate we seek as the Estimating Coordinator has these QUALIFICATIONS:

• 1-2 years of hands-on experience in spreadsheet and data management roles.
• 1-2 years of experience with fundamental computer skills, such as Google Suite or MS Office applications and email.
• Proven organizational skills and a track record of successfully managing multiple tasks and priorities.
• Demonstrated organizational abilities, along with the capacity to prioritize tasks.
• Capability to work both independently and collaboratively within a team setting.

And these COMPETENCIES:

• Data Management: Proficiency in organizing, inputting, and maintaining large volumes of data accurately and efficiently. Ability to create and manage databases or spreadsheets to track estimates, costs, and project details.
• Time Management: Strong ability to prioritize tasks, manage time effectively, and meet strict deadlines. Capacity to balance multiple projects and responsibilities simultaneously while maintaining quality and accuracy.
• Problem-Solving: Skill in identifying issues or challenges in administrative processes and developing solutions to address them. Ability to troubleshoot problems independently and seek assistance when needed.
• Professionalism: Upholds a professional demeanor, exhibiting reliability, punctuality, and a strong work ethic.
• Curiosity: Interest in why things are the way they are and a natural inclination to investigate and improve on business assumptions.

Grow with FORJAK Industrial:

These are some of the vast rewards of working here:

• 100% Employee Stock Ownership Plan (ESOP)
• Eligibility for Health, Dental, and Vision Insurance
• $10,000 Life insurance policy for the member (employee) at no cost.
• Life Insurance and Accidental Death Insurance
• 401K (Company matching up to 4%)
• Monthly PTO accrual
• Weekly Pay
• Member (employee) Referral program bonus
• Company-provided work apparel
• Company-provided vehicle for use during work assignments
• Training
• Short-Term Disability Plans
• Accident Insurance
• Member (employee) Assistance Program

Fine Print:

Please keep in mind that this job description is not intended to cover or contain an exhaustive list of the activities, duties, or responsibilities that are expected of the member for this position. Duties, responsibilities, and activities are subject to change at any time and without notice.

FORJAK Industrial is an equal opportunity employer, and all qualified candidates are considered regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.