Administrative/ Marketing Assistant

This individual will act as the ‘face’ of our company and ensure occasional visitors receive a heartwarming welcome. Responsibilities include coordinating all front desk activities, as well as other administrative and marketing support duties. We are looking for someone with a dynamic professional attitude, who is organized and has the ability to work independently once fully trained. Must be able to multi-task.

Responsibilities

Marketing

o Alter aerials and site plans, using Photoshop, to identify retailers

o Create maps to show the distance from a center point to the closest competitors

identified

o Work in Microsoft Publisher to prepare brochures for new listings

o Maintain and update our website (WordPress)

o Create daily email blasts for current listings in Constant Contact

o Overall social media management on periodic basis and assist with putting together a social media plan

o Handle trade show preparations and membership with ability to attend as

needed

o Responsible for any outgoing communications to clients, peers, and other public prospects

o CRM Data base – Constant Contact

Administrative/Office Support

o Work with multiple brokers to create, maintain & update in-house spreadsheets

o Prepare and print tour books for client meetings

o Manage multiple online resources to reflect current clients and listings that are

available

o Manage & track company’s multiple licenses and prepare paperwork for

submittal when necessary

o Perform online research identifying landlord contact information for specific

properties, competitor information, etc.

o Limited personal tasks for the Principal

o Overall Office Management

o Research, price & pay vendors

o Setup new computers/printers, troubleshoot errors that come up with ability to

install new software or with new device setup—Limited IT Support

o Use VoIP system with ability to log into the account to make necessary changes

Skills/Working knowledge and experience:

· Photoshop - create marketing brochures, alter aerials, documents, etc.

· Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Publisher)

· WordPress - edit company website

· Experience in troubleshooting basic computer, mobile and software issues

· Ability to learn new software and technology as the industry changes

· Works efficiently in fast-paced environment with the ability to multitask

· Detail oriented and possessing strong organizational ability

· Exceptional interpersonal and communication skills

Job Type:

• Full-time

Benefits:

• Health insurance

• Profit Sharing

• Paid vacation time

Schedule:

• Monday - Friday 9:00 AM to 5:00 PM

Location:

• Newton, MA 02464

Driver’s License:

• Must have a driver’s license & access to a car daily

This Company Describes its Culture as:

• People-oriented – Friendly and supportive

• Team-oriented -- Cooperative and collaborative. Creativity appreciated

• Detail-oriented -- Quality and precision-focused

• Stable -- Traditional, stable, strong processes

Work Remotely:

• No

Our client values the safety of their employees, therefore practice safe COVID measures

as thoroughly as possible and at all times.