Administrative Assistant

About Us:

For over twenty years, Fortress Fencing has provided specialized security fencing construction services to support some of the nation's leading utility scale renewable energy contractors, private industry and public utilities. Our commitment to quality and customer satisfaction is only rivaled by one of the highest safety ratings in the industry. The services we provide have installed over 4-million linear feet of security fencing a year throughout the United States. Come join our team today. We are looking for a skilled Project Estimator to join our team and contribute to our reputation for excellence.

Position Summary:

Fortress Fencing is seeking a dedicated and organized, entry level, administrative assistant to join our team in the dynamic construction industry. The successful candidate will play a crucial role in supporting our administrative functions and ensuring smooth operations within our office environment.

Essential Duties & Responsibilities:

• Provide general administrative support such as answering phone calls, responding to emails, and managing correspondence.
• Assist in the creation, formatting and editing of documents, reports and presentations using MS office and other software tools.
• Coordinate future project installations with public utilities to ensure new construction doesn’t interfere with existing infrastructure (referred to as 811s).
• Maintain and update records, databases and filing systems accurately and efficiently.
• Coordinate and schedule appointments, meetings, and conferences for management and staff members.
• Assist with procurement activities including ordering office supplies and equipment as needed.
• Manage incoming and outgoing mail packages, including sorting, distributing and processing shipments.
• Assist in coordinating travel arrangements and accommodations for team members.
• Support the HR department with tasks such as onboarding new employees, maintaining personnel files and organizing company events.
• Collaborate with other team members to ensure effective communication and coordination of tasks.
• Perform other administrative duties as assigned by supervisor/management.

• High School diploma or equivalent; associate or bachelor's degree preferred.
• Previous experience in an administrative role or office environment is a plus but not required.
• Proficiency in MS office suite and other relevant software applications.
• Strong organizational skills with the ability to multitask and prioritize workload effectively.
• Excellent communication skills, both written and verbal.
• Attention to detail and accuracy in data entry and record keeping.
• Ability to work independently with minimal supervision as well as collaboratively within a team.
• Adaptability and willingness to learn new tasks and procedures.
• Professional demeanor and positive attitude.
• Interest in the construction industry and willingness to learn about relevant regulations, processes and terminology.

Physical Requirements:

• May be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, keyboard, and telephone, along with other general office equipment.
• Close vision abilities required due to computer work.
• Light to moderate lifting/carrying of 25 lbs may be required.
• Reaching overhead or below.
• Work environment may include being able to tolerate moderate noise (i.e., business office with computers, phones, printers, light traffic)
• Ability to work in a confined area.
• Ability to sit at a computer terminal for an extended period.

Cinterra provides equal employment opportunities without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.