Administrative Assistant in Contractor office

Full-time Administrative position available in Contractor office. Monday-Friday / 7:45am - 5pm / $16-18/hour DOE

Bilingual in Spanish highly preferred. Plumbing knowledge greatly beneficial, but not required.

**Preferred Experience: At least 2 years of contractor office experience and customer service background.**

Location : NC SA, near the airport

JOB DUTIES:

· Organization of plumbing crew schedule, assist in coordination of plumbing crew, setting up and make-ready all plumbing jobs including applying for permits and scheduling inspections.

· Assigning purchase orders and entering vendor bills for accounts payable

· Answering phones, customer service (mainly by phone)

· Processing timecard entries for job costing and payroll purposes

· Invoicing and collections

· Operates personal computer to compose and edit correspondence; establishes, maintains and updates files, records and/or other documents within computer filing system.

· Accounting operating software is Quickbooks (experience in QB required), MS Office (Word, Excel, Outlook), and internet usage.

Knowledge, Skills, and Abilities Required:

· Excellent phone etiquette, receptionist duties (primarily by phone)

· Good organization and records maintenance

· Attention to detail and accuracy

· Ability to gather data, compile information and generate reports

· Ability to communicate effectively, both orally and in writing

· Ability to follow written and/or verbal instructions, follow standard operating procedures

· Ability to meet, as well as work under deadlines; good time management skills.

· Must have a high school diploma, data entry experience, critical thinking skills.

· On-the-job training provided for our scheduling software - Service Fusion.