Accounting Specialist

We are seeking a detail-oriented Accounting Specialist to join our team. The ideal candidate will have a strong background in financial services and management, with expertise in areas such as billing, bank reconciliation, general ledger accounting, and financial statement preparation. This position offers an opportunity to work in a dynamic environment that values professional growth and development.

Hours: 8 Hour flex day (Between the hours of 7am - 6pm)

Job duties include but are not limited to:

• Generate and review customer invoices promptly and accurately, ensuring compliance with contractual terms and company policies.
• Collaborate with various internal teams to gather necessary documentation and information for billing purposes.
• Verify and reconcile billing data, such as purchase orders, contracts, and pricing agreements, to ensure accurate invoice creation.
• Investigate and resolve billing discrepancies or issues promptly, maintaining positive relationships with customers and internal stakeholders- strong interpersonal skills- outgoing, proactive, self-starter- someone who engages face to face with internal teams to meet needs of proper billing. (does not hide behind emails) 5.Will Be trained to calculate commissions based on margins, sales invoice, - each sales rep has unique commission structure 6.Will be creating invoices for 8 different companies with 8 different sales tax codes (in 8 different states)- NEXUS 7. Maintain accurate and up-to-date billing records and documentation, both electronically and physically. Looking up estimates vs actual costs; 8. Provide exceptional customer service by responding to billing inquiries, resolving issues, and addressing customer concerns in a timely and professional manner.
• Collaborate with the finance team to streamline billing processes, identify areas for improvement, and implement efficient solutions.
• Stay updated on industry trends, regulations, and best practices related to billing and invoicing.
• Strong EXCEL - pivot tables VLOOKUP's. ERP : PACE (industry specific web based platform) not a must

Qualifications:

• High school diploma or equivalent; associate or bachelor's degree in accounting, finance, or a related field is preferred.
• Proven experience as a Billing Coordinator, Accounts Receivable Clerk, or similar role.
• Strong knowledge of billing procedures, financial terms, and basic accounting principles.
• Proficiency in using billing software and Microsoft Office Suite, especially Excel.(vlook ups pivot tables) 5. Excellent attention to detail and accuracy, with the ability to analyze and interpret complex data.
• Outstanding organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, with the ability to interact professionally with customers and internal stakeholders.
• Ability to work independently and collaboratively within a team, adapting to changing priorities and deadlines.
• Problem-solving mindset, with the ability to investigate and resolve billing discrepancies efficiently.
• Prior experience with billing int eh manufacturing industry a PLUS but not a must.

Job Types: Full-time, Temporary

Pay: $23.00 - $25.00 per hour