Solicitation Specialist

Job Summary

In this role, you will assist with various tasks related to solicitation and bidding for various medical products in the Law Enforcement and Public Safety market under guidance from the Contracting and Customer Service department leadership. This role is responsible for cradle-to-grave administration and submission of solicitations, agreements, contract support, supplier registrations, and monitoring for opportunities. S/he will provide oversight and coordination of the day-to-day workings of the related projects, knowledge of the contract requirements and ensure compliance to the agreed upon terms. This position will work from home and can be located anywhere in the continental United States.

Essential Job Functions

• Administers various market agreements including solicitations, quotes, product customization.
• Coordinates requirements with market leader, sales representatives, and customer service.
• Completes and submits supplier registrations through identified submission sites or customer directed location
• Ensures contracts/agreements are in accordance with legal requirements, customer specification, and align with corporate policy.
• Ensures compliance with contractual terms and conditions, flow down requirements and all reporting requirements.
• Responds to solicitations from various customers within the LEO & Public Safety market as needed.
• Receives and reviews awarded solicitations and contracts for acceptance and ensures they are processed to customer service in an efficient and timely manner.
• Processes invoices, if identified, into customer invoicing systems as required.
• Prepares documents for contract modification submissions, and subsequently submits and tracks them through award.
• Supports contracting cross-functional initiatives through special projects as needed.

Qualifications

• Bachelor’s degree or 3+ years’ experience in a related field or an equivalent combination of education and experience required.
• Basic knowledge and experience with FAR, DFAR, other agency supplements, and applicable U.S. laws and regulations required.
• Good written and verbal communication and presentations skills as demonstrated by success in prior position(s) using Microsoft products to include Excel, Teams, Outlook, Word, PowerPoint
• Task and/or schedule maintenance (Smartsheet, Microsoft Project, Microsoft Teams) experience preferred.

Competencies

Self-directed, demonstrating ownership and accountability; Ability to meet designated deadlines; Independent judgement and the ability to identify, analyze and resolve significant issues as they arise; Strong written and verbal communication skills; Demonstrated ability to work creatively and independently and prioritize effectively to handle multiple tasks simultaneously in a fast-paced, entrepreneurial environment; Strong interpersonal skills and ability to interact effectively with internal staff, peers, and management, as well as externally with customers; Understanding of change management, conflict resolution and team dynamics; Customer-focused with the capability to resolve complex contracting issues with win-win solutions while meeting company requirements; Ability to pay attention details.

Physical Requirements

Performing the duties of this job regularly involves sitting or standing at a desk; hearing/listening, repetitive hand movement; vision requirements for this position include close vision, the ability to adjust focus, and to color code.

Mental Requirements

This position requires the ability to maintain an appropriate work pace; comprehend and follow instructions; exercise logic and reasoning; organize and prioritize; read; compose written communication; communicate verbally; problem solve, make decisions; analyze and interpret data; multi-task/re-direct; experience numerous interruptions. This position requires the ability to maintain the highest standards of professional maturity and emotional intelligence even in difficult or stressful situations

Other Requirements

This position requires travel approximately 10+% of the time.

Work Environment

The noise level in the work environment is usually quiet.

Safeguard Medical is proud to be an Equal Employment Opportunity and Affirmative Action employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Safeguard Medical believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.