Accounts Receivable Clerk

Job Type

Full-time

Description

This position will have primary responsibility for managing incoming payments and ensuring accurate recording and reconciliation of accounts receivable transactions. The position involves a combination of administrative and financial tasks, requiring attention to detail, organizational skills, and proficiency in accounting software and systems.

• Receives, records, and processes incoming payments from customers through various channels such as checks, credit cards, and electronic transfers. Applies payments to customer accounts accurately and promptly.
• Generates and distributes invoices to customers accurately and in a timely manner, ensuring compliance with company policies and contract terms in accordance with the Company's approval limit matrix.
• Reconciles accounts receivable ledger to ensure that all payments are accounted for and properly posted. Investigates, and resolves discrepancies or issues with outstanding balances.
• Monitors overdue accounts and follows up with customers to secure timely payments.
• Maintains respectful communication with customers regarding payment arrangements, disputes, and inquiries.
• Prepares regular reports summarizing accounts receivable status, aging analysis, and cash flow projections. Provides insights and recommendations to management regarding trends, potential risks, and opportunities for improvement.
• Serves as point of contact for customer inquiries related to billing, payments, and account statements. Provides excellent customer service and resolves issues in a provisional and timely manner.
• Maintains accurate records and documentation of accounts receivable transactions, correspondence with customers, and credit agreements.
• Ensures compliance with company policies, accounting principles, and relevant regulations governing accounts receivable processes. Stays updated on changes in accounting standards and best practices.
• Works collaboratively with other departments such as sales, finance, operations, and logistics to address cross-functional issues and optimizes processes related to accounts.
• Other related duties and assist the accounting team with other projects as needed.

Requirements

• H.S. Diploma
• 2-3 years accounting experience, specializing in Accounts Receivable.
• Experience in natural gas or energy and/or logistics/transportation industries preferred.
• Sound understanding of and commitment to maintaining a system of internal controls.
• Experience with TMW, Great Plains, WorkOptima and similar financial software programs a plus.
• Proficiency with Microsoft Office suite, Sharepoints, and Excel.
• Organizational ability to manage multiple projects and effectively prioritize work assigned to the accounting team.
• Demonstrated ability able to work cooperatively and positively on cross-functional teams, supporting team and company goals.
• Excellent communication and interpersonal skills.
• Ability to review contracts, work orders, purchase orders, and MSA's to determine appropriate billing and identify important details or discrepancies.
• Strong attention to detail and some familiarity with root cause analysis.

WORKING ENVIRONMENT:

? Expected to work 100% in the office (not hybrid).

? Office equipment will be used including copy machines, telephones, keyboards, and computers.

? Skills and activities require fine motor dexterity, good vision, good hearing, and clear speaking.

? Non-smoking and drug free workplace.

DRUG-FREE WORKPLACE STATEMENT:

Stabilis Solutions, Inc. is a drug-free workplace that provides employment opportunities in compliance with all pertinent federal, state, and local laws. Our values promote employee participation in the delivery of quality services to our clients and customers. Employees are subject to pre-employment and random drug screens. Medical evaluations may also be required.

EQUITY IN THE WORKPLACE & EEO STATEMENT:

Stabilis provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

WORK SCHEDULE:

This is a full-time non-exempt position with possible overtime as required by the business working from our corporate headquarters in Houston, TX.

Salary Description

$24.00-$25.50