ERISA/Employee Benefits Legal Administrative Assistant

Cohen Milstein Sellers & Toll PLLC is one of the premier firms in the country handling major complex plaintiff-side litigation. With over 100 attorneys and six offices, we specialize in groundbreaking and high-stakes litigation concerning Antitrust, Civil Rights and Employment, Consumer Protection, Securities Fraud and Investor Protection, Employee Benefits, Qui Tam/False Claims Act, International Human Rights, and matters representing state attorneys general in civil law enforcement investigations and litigation.

The ERISA/Employee Benefits group is seeking a Legal Secretary to work in our  Minneapolis, MN or Washington, D.C. office on a full-time basis. The Legal Secretary will provide professional administrative and secretarial support for one or more lawyers in the practice group.

• Manage document production and handling to include organizing, drafting, formatting, inputting, editing, proofreading, retrieving, copying, scanning, transmitting and printing legal documents and other correspondence
• Track all ECF/filing credentials, update them as new cases are filed, and provide assistance with ECF filings as needed
• File pleadings and documents with the court, including filings under seal
• Prepare and file pro hac vice applications
• Prepare and enter attorney reimbursable expenses; submit invoices and track payments
• Enter and post attorney time
• Arrange, coordinate, and organize meetings, attorney travel, and client conferences
• Interact with clients or potential clients as needed
• Track attorneys’ CLE accreditation
• Review and distribute incoming and outgoing mail
• Perform any additional related administrative functions as needed

• Bachelor’s Degree, Paralegal Certificate, or a combination of education and experience deemed equivalent (e.g., an Associate’s Degree and 4 years of experience as a legal secretary)
• At least 3-years prior administrative/secretarial or paralegal experience
• Prior Litigation experience preferred
• Intermediate to advanced experience using Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• Experience with Chrome River, Aderant, Teams, and iManage, preferred
• Data entry proficiency
• Ability to work overtime as needed

• Ability to perform job responsibilities independently, while being a team player
• Responsive, analytical, and detail-oriented
• Strong work ethic and sense of professionalism and discretion, demonstrating accountability, integrity, judgment, and respect for confidentiality
• Willingness to assist whenever necessary to meet deadlines and improve workflow for the attorneys in the group
• Adept at establishing and maintaining effective working relationships, engaging effectively with all levels of employees and management across the Firm
• Strong organizational skills and the ability to perform well under pressure
• Must adhere to legal, professional and ethical codes with respect to confidentiality and privacy

Schedule:

Full Time: 35-hour work week – Typically Monday through Friday; 9:00 a.m. to 5:00 p.m., with flexibility for overtime as needed. If the position is filled in D.C., it will be a hybrid and/or in-office position. If filled in Minnesota, the position will be remote but will require occasional in-person attendance at firm events in Minneapolis.

We offer a competitive salary, excellent benefits, and a wonderful work environment. The expected hourly rate (excluding bonus) is $35.00 -$45.00.  Actual pay will be determined based on experience and other job-related factors.

To be considered, please submit a cover letter and resume. Application materials should be submitted in the order outlined above, and as one single PDF document.

Cohen Milstein is committed to recruiting, promoting, and retaining a diverse workforce within our firm. We view diversity as an inclusive concept that encompasses, without limitation, race, color, ethnicity, gender, nationality, religion, age, disability, gender identity, and sexual orientation. We believe that diversity enhances the quality of service we provide to clients and makes the Firm a more vibrant and fulfilling place to work, and we strongly encourage women, people of color, and other candidates from underrepresented backgrounds to apply.

~cmst