Accounts Payable/Accounts Receivable Clerk

Basic Function: Execute crucial day-to-day accounting and sales administration responsibilities and support the accounting and finance operations of the department.

Activities & Responsibilities:

• Accounts Payable:
  • Entering vendor invoices into Netsuite so that we can schedule payment.
  • Code invoices to correct expense or balance sheet accounts.
  • Work with purchasing and vendors on collection of additional information. Example, price discrepancies, receipt discrepancies, missing invoices, ensure proper matching of PO's to invoices.
  • Pulling of invoices to match checks being cut for review by the Director when weekly check runs are processed.
  • Ownership of Vendor Return Authorizations and reworks. Working with purchasing when reworks are returned. Verifying credits match VRA's.
  • Compiling of weekly accounts payable check run details by vendor for payment processing.
  • Printing weekly check runs on check stock and ensuring that matches what was approved for payment.
  • Additional responsibilities as needed.
• Accounts Receivable:
  • Customer follow-up when payment due is late to understand when ABI can expect payments to be received.
  • Reviewing all credit applications to collect information from credit references to ensure credit worthiness of customers applying for terms. Verifying with credit safe to ensure the customer credit is appropriate as to the risk ABI is willing to take regarding payment.
  • As needed, set up 3rd party payments.
  • Process of payment collections against receivable through Netsuite.
• Expense Reports
  • Weekly review of employee expense reports processed in Netsuite against credit card website to ensure all charges are reconciled between platforms.
  • Communicate with employees who have not processed or inaccurately submitted expenses through Netsuite platform and ask that they do so timely to ensure proper collection of expenses.
• Other Projects as Needed

Skills and Qualifications

• Must have unwavering integrity and positivity.
• Must be an emotionally intelligent humble contributor.

• Must have the desire to serve others and humbly contribute to group goals and company needs.
• Must be a self-motivated and driven learner with a desire to grow and be developed.

• Must have excellent organizational and communication skills.
• Must be willing to participate in ongoing education.
• Must be proficient utilizing computers, mobile devices, and core office applications.

• Self-motivated and driven performer capable of autonomously managing and accomplishing project list.
• Developed ability to identify, analyze, and resolve problems.
• Experience with ERP system ("NetSuite" by Oracle preferred).
• Effective communicator with customer service spirit.

Education and Experience:

• 1-2 years experience with A/P, A/R, and/or administrative support role is preferred.
• High school diploma or GED required along with some college courses required.

Physical Requirements:

• Must have the ability to stand, sit, and see a screen for a full work shift.
• Must be willing to work Full-Time, in-house. Hours are 8am-5 pm, Monday through Friday.
• Must have the ability to safely lift 40 pounds.
• Must be legally authorized to work in the United States.
• Ability to talk or hear to communicate with others via phone, in-person, and/or computer.
• Ability to listen to customers/vendors/colleagues, problem solve, and respond accordingly.
• Ability to read, write and speak English fluently.

Education and Experience:

• The employee is primarily exposed to a normal office environment with moderate noise.
• The employee is occasionally required to wear suitable Personal Protective equipment while visiting the warehouse or manufacturing environments.
• Travel: 5% or less

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts, or working conditions. ABI Attachments, Inc. reserves the rights to change, amend, add, delete, and otherwise assign any and all duties, responsibilities, and position titles, as it deems necessary to meet the needs of the business.

Equal Opportunity Employer