AR Billing Clerk

Lu-Tek Incorporated

Arvada, CO

Expired: over a month ago Applications are no longer accepted.

$26 to $27 Hourly
Full-Time

Job Description

BASIC ACTIVITY This procedure defines and details the function, reporting relationships, authority, responsibilities, duties, and measurements of performance for the position of Accounts Receivable Clerk of Lu-Tek.

JOB DESCRIPTION SUMMARY
1. The Accounts Receivable Clerk is responsible for the receivables bookkeeping and other basic administrative tasks for Lu-Tek. The performance includes reviewing various accounting files and records and preparing special and standard reports for finance and other corporate departments. The preparation of reports will include mathematical computations and proficient use of a PC.

REPORTING RELATIONSHIPS
1. The Accounts Receivable Clerk reports directly to and is fully accountable to the Accounts Receivable Supervisor.
2. The following positions report directly to the Accounts Receivable Clerk.
  - There are no positions reporting to the Accounts Receivable Clerk.

REQUIREMENTS
1. Requires a High School Diploma with accounting, business classes preferred, with the experience as listed below.
2. Prefer an Associates degree in Accounting, Finance, Computer Science or Business Administration with accounting emphasis.
3. One to five years’ experience with a construction-related company. Experience must include in-depth business PC, E2, Word and Excel spreadsheet knowledge.
4. Experience is necessary in maintaining the proper accounting records and updating those records as necessary and observing all state and federal regulations.
5. Must have the skills and knowledge to keep all lines of communication open within the office, and from external sources to review various statements and update the proper account. Ability to work with team members that have exact time deadlines and every end-of-the-month results in a heavy workload. A working knowledge of various filing systems is essential.
6. Mental abilities are required to compute business math formulas and to enter data onto spreadsheets, journals, and ledgers as well as on the computer.
7. The senses of sight, speech (English) and hearing are required.
8. The physical requirements are sitting, with ninety-five percent (95%) spent in an office environment. Walking is required within the office and warehouse areas. This position requires, besides walking, turning the head and torso, reaching, grasping, bending and flexing the arms, legs, wrists and fingers. Due to the responsibilities of records maintenance, the Accounts Receivable Clerk must lift letter and legal-size storage boxes full of records. The requirements will include standing on short ladders and lifting heavy boxes of thirty (30) plus pounds.

WORKING CONDITIONS
1. Ninety-Five percent of the time (95%) will be spent in a non-smoking climate-controlled office environment. However, work done in the office will be subject to outside weather conditions due to the entry and exit of employees, venders, delivery drivers and customers. The noise level in the work environment is usually moderate to quiet. There will be exposure to dust and medium noise levels. Hours will be as scheduled.
2. This is a position visible only to the public and other office staff and is suitable for business casual dress and business-like behavior. Dress requirements may change from time to time.

ESSENTIAL FUNCTIONS
1. Performs appointed administrative tasks or other tasks assigned by the Accounts Receivable Supervisor.
2. Attends meetings, as required, with other employees to keep informed on those matters that will affect the successful performance of his/her job and of the status of the company as a whole.
3. Performs a variety of other duties involving a general knowledge of company operations and activities, including answering the telephone, filing, and other general office tasks.
4. Maintaining, in good order, all records and files assigned to this function and the safekeeping of all company records.
5. Maintains job tracking and costing to ensure that the company is promptly and properly invoicing its customers. Ensures that any challenges are brought to the immediate attention of the Accounts Receivable Supervisor.
6. Prepares all schedules and documents as required by the Accounts Receivable Supervisor for maintenance of the company's accounting records.

DUTIES AND TASKS
1. Perform any task in Data Entry and procession A/R, Invoicing, Cash Receipts, NSF information, Deposit processing, Aging reviews, filing and making appropriate copies of any of the above.
2. Completes affidavits, including tax affidavits
3. Completes Bill of Sales
4. Completes waivers
5. Completes city/county taxes
6. Completes AIA Applications
7. Completes Schedule of values
8. Requests and/or Creates Certificates of Insurance.
9. Create invoices in E2.
10. Assists with State tax reports by due dates
11. Perform collections on assigned projects to include phone calls and emails
12. Input data into the cash flow management system to the best advantage of the company, using policies established with, and approved by, the Controller and Accounting Manager.
13. Responsible for all tracking and maintenance of any records to as directed by the Accounts Receivable Supervisor. Coordinates any potential challenges with the Accounts Receivable Supervisor who will take any corrective action with the immediate Supervisor as deemed necessary.
14. All federal, state and local laws and regulations are being observed and documents are processed as required.
15. Ensures that all company transactions are conducted in an ethical and prudent manner.
16. Prepare and submit to the Accounts Receivable Supervisor, reports on recommended improvements in policies and procedures.
17. Supports the use of the functional organization and the use of operating policies and procedures.
18. Assist the Accounts Receivable Supervisor in the creation of accounting reports in E2 and from other data sources.
19. Maintains in good order, all records and files, and ensures the safe keeping of all company records.
20. Listens to the Accounts Receivable Supervisor or when giving instructions and ensuring that the information is understood, and then perform per the instructions.
21. Add paper, toner / ink to fax and copy machine.
22. Perform general office tasks for Accounts Receivable Supervisor and others as directed by the Accounts Receivable Supervisor.
23. Required to participate in a regular and formal employee performance evaluation on a set periodic basis (at least once per year).
24. Must read, understand, and sign that their personal Job Description or Duties List is understood and can be performed properly.
25. Maintains the working area in a neat, orderly and hazard free condition.
26. Answer the telephone.
27. Performs any other duty including the tasks the Accounts Receivable Supervisor may assign from time to time.

MEASURES OF PERFORMANCE
1. Supports the Company, the President, General Manager, Controller and the Accounting Manager with accurate and timely information and reports.
2. All data provided to the Controller and Accounting Manager must be presented on timely and properly executed bases; all records are to be up to date and accurate.
3. Accounts Receivables is current and up to date on a daily basis.
4. Report on aging once a week to the Controller and Accounting Manager.
5. Customer complaints about bookkeeping errors are kept to a minimum and are quickly resolved.
6. All schedules are updated and maintained efficiently.
7. All federal, state and local laws and regulations are being observed and Documents are processed as required.
8. All departmental operating procedures are being followed.
9. Errors in the Work are held to an acceptable level.
10. The degree of morale and motivation is consistently maintained at a high level.
11. Is a team player.
12. Tardiness and absenteeism are less than 2%.