Project Manager- Certificate of Occupancy

Company Overview:

Milrose Consultants is hiring a Certificate of Occupancy Project Manager in our large expanding company!

Milrose Consultants is a national leader in the field of building code consulting and municipal permitting. Established in 1988, Milrose has over three decades of experience navigating clients through the complex system of municipal government agencies to ensure project success.

Milrose provides a comprehensive suite of building compliance solutions to the industrial, academic, healthcare, institutional, residential, commercial, retail, and entertainment business sectors. Services provided by Milrose Consultants, Permit Advisors, and Integrated Group include but are not limited to: Code Consulting, Zoning Analysis, Special Inspections, and Permit Expediting services for New Buildings, Interior Alterations, Permits, Violation Research, Violations Dismissals, Letters of Completion, and Certificates of Occupancy.

Summary:

The Certificate of Occupancy Project Manager (CO Project Manager) is responsible for the detailed coordination and management of Certificate of Occupancy and Place of Assembly permit requirements at the Department of Buildings or related municipal agencies. The Certificate of Occupancy Project Manager must resolve the often conflicting interests of the client, architect, engineer, and other parties participating with the project.

Essential Duties and Responsibilities:

• Is the primary contact for the client and updates the internal and external teams on the Occupancy milestones such as but not limited to: Plumbing sign off, elevator sign off, required letter of completions, open violations, etc.
• Review Alteration Type 1, Alt-CO, New Building, Place of Assembly, Temporary Place of Assembly (TPA)or other applications that require inspection services related plans and/or paperwork/electronic submission prior to inspection.
• Creation and management of detailed checklist for client on the requirements for each application.
• Responsible for data entry and management of Schedule of Occupancy in DOB Now: Build, resolve objections up to approval.
• Coordinate with Architect/Engineer to resolve any objections and notify internal or external team members when objections and approvals are issued.

Responsible for Scheduling:

• Milrose preliminary walk- through inspections.
• Application withdrawal inspections.
• Construction Division- Department of Buildings.
• Construction Division- High Rise Unit.
• Responsible for review, assembly, quality control and distribution of the inspection package with required plans and paperwork for CO Field Representative.
• Communicate with clients and all team members regarding inspections and results.
• Coordinate with CO Field Representative on the Walk-Through Summary report.
• Adheres to company's standard operating procedures to successfully execute tasks.
• Tracks all jobs through municipality from submission of sign off or occupancy as required.
• Notifies Production Manager and/or Director of any problems that arise during a project to work towards resolution.
• Achieve monthly productivity goals/expectations set by the Production Manager.
• Updates WAVE (Milrose internal system) regarding receivables, service completions, pertinent project information notation and project updates.
• Oversee CO Filing Representative or Project Coordinator on the execution of deliverables.
• Attends project meetings and conference calls as needed.
• Perform additional duties as assigned

Education and/or Experience:

• Bachelor's degree and two to three years comparable experience.
• Excellent organizational and critical thinking skills required along with the ability to multi-task and work independently.
• Strong listening/writing skills and attention to detail are needed to capture relevant points from meetings or emails to lead creation of various documents and materials for project and/or reporting purposes.
• Must be able to work independently, as a team leader and collaborate with other internal departments.
• Experienced in reading and comprehending engineered drawings.Ensuring the plans meet various compliances for service completion.
• Ability to research, adapt, interpret, communicate different municipality portals or websites. Must be a collaborator with strong initiative and a desire to learn.
• Knowledge and proficiency in utilizing the Department of Buildings Information System (BIS), DOB Now: Build, Inspection Ready, E-filing, or other agency portals.
• Effective communication and interpersonal skills.
• Highly proficient in use of computer with Microsoft Word, creation and editing of Excel, creation of PowerPoint presentations, Outlook, Microsoft Teams, Adobe Acrobat skill sets and other programs.
• Experienced in Salesforce platform.
• Milrose reserves the right to update job description as the company directive changes.

Compensation:

Milrose Consultants, LLC is committed to fair and equitable compensation practices. Salary ranges are determined through alignment with market data. Base salary offered is determined by several factors including the candidate’s experience, qualifications, and skills.

Annual Salary Range: $90,000-$100,000 USD

Customer Service:

Demonstrate flexibility in satisfying customer demands in a high-volume production environment. Maintains the highest levels of customer care while demonstrating a friendly and cooperative attitude either verbally or written communication.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• The employee is occasionally required to sit; stoop, kneel, crouch or crawl.
• The employee must frequently lift and/or move up to ten pounds and occasionally lift and/or move up to twenty-five pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Expected Hours of Work:

This is a full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to 5:00 p.m.

Travel:

Travel to client sites or municipal agencies as expected for this position. Associate may be required to attend meetings at the discretion of management and/or if it is project related.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Milrose Consultants, LLC. is an Equal Employment Opportunity Employer committed to diversity in the workplace. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, genetic information, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state, or local law.

Notice to third party agencies:

Please refrain from cold-calling or emailing our team directly. Our in-house Talent Acquisition team manages all recruiting operations, including the selection and management of all external suppliers.