Grant Coordinator

For more than three decades, Friends For All (formerly Friends For Life) has been preventing the spread of HIV and helping those affected by HIV/AIDS live well. Our holistic, client-centered approach provides a variety of services coordinated through one centralized model. We strive to address the roots of need—including stigma and inequality—to improve health and wellness for everyone we serve. Our goal is to eliminate new transmissions of HIV in Memphis and the Mid-South and empower those living with HIV to become their healthiest, happiest selves.

• A commitment to work-life balance with: (up to 38 Days Off)
  1. 12 accrued vacation days per year
  2. 12 accrued sick days per year
  3. 14 paid holidays, including Your Birthday!
  4. Sick Bank allows employees to donate sick time to other employees with a serious health condition who have no remaining sick or vacation
  5. Flex Schedule may be available based on position after introductory period
• Employer-sponsored health, dental, and vision insurance with two PPO medical and Dental plans. Costs for employee per pay period (bi-weekly)
  1. BCBS PPO Plans
     • PPO Gold premium = $28.88
     • PPO Platinum premium = $56.15
  2. Dental Plans

• PPO Low = $ 1.14
• PPO High = $5.81

• 401k program with up to 3% employer match starting immediately
• Employer-paid basic life insurance valued at $50,000
• Employer-paid Short-term disability
• Voluntary Life and AD&D, Long-term disability
• Flexible Spending Accounts for healthcare and dependent care
• Student Loan Forgiveness Programs
• Employee Assistance Program with in person counseling options

WHAT CAN YOU EXPECT

The Grant Coordinator will work as part of the Finance Department, reporting to the Controller. They will be responsible for gathering the appropriate support to process monthly grant reimbursements & ensuring that reimbursements are processed timely, accurately, and in accordance with any applicable standards and guidelines, whether federal, state, municipal, or private donor.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure that grant reimbursement requests and report deadlines are met and work to ensure that expenditures comply with grantor regulations.
• Prepare reimbursement requests as related to grant funds
• Assist with the development of grant budgets as part of overall budget process
• Assist in the streamlining of the grant reimbursement process
• Prepare, gather, manage and file all records and other documents required by regulations and/or guidelines
• Abide by all policies established by federal and state law and rule, Commissioner Rules and local policy as it applies to non-profit organizations.
• Work with client-facing teams to ensure adherence to grant rules and regulations.
• Provide tracking of grant spending and outstanding grant reimbursements or payments.
• Attend ongoing grant related meetings with federal, state, local and private grantors
• Attend professional development activities and required training specific to role-related activities.
• Maintain accurate and up-to-date records and data on government and private grants

ADDITIONAL DUTIES AND RESPONSIBILITIES:

• Other duties and responsibilities as assigned

• Participate in coaching sessions with supervisor a minimum of one time per week.

SUPERVISORY RESPONSIBILITIES:

N/A

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential dutysatisfactorily. The requirements listed below are representative of the knowledge,skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's degree
• Good strategic/critical thinker, self-starter, goal-oriented
• Excellent verbal and written communications.
• Ability to operate with purpose, urgency and accuracy in a fast-paced, deadline-driven environment -- with particular attention to detail and organization
• Strong relationship-builder
• Competence in Excel and other Microsoft applications as well as Adobe
• Competence in Sharepoint and other applications
• Regular and predictable attendance is necessary.
• Maintain confidential information and adhere to all policies and procedures regarding Protected Health Information (PHI).

Must have a valid State Driver’s License, provide proof of automobile insurance coverage to employer at all times and have an automobile to be used daily.

ADA SPECIFICATIONS

Physical demands that must be met in order to successfully complete the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requires ability to speak audibly and listen actively.
• Requires ability to use computers, telephones and other office equipment.
• Requires ability to sit for extended periods.
• May require occasional bending and lifting up to 25 pounds.
• May require periodic travel.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Must be sensitive to the culturally and racially diverse nature of clients, employees, and visitors.
• Must be able to interact with everyone in a friendly, helpful manner.
• The ability to work well in a fast pace environment.
• The ability and desire to work in a team environment.

This position performs tasks that may involve exposure to blood, body fluids, or tissues.Training will be provided per Standard Operating Procedure for your area of operation. All FFA employees are offered the opportunity to receive the Hepatitis B vaccination series.

This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. Itis not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add orchange the duties at any time.

Friends For All is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.